November 10, 2013 - November 16, 2013 Archives

Building Emergency Plans

Two emergency events this past Monday (attempted armed robbery at Anderson and suspected gas leak at Mechanical Engineering) are good reminders to continue developing and updating your building emergency plans. Multi-unit buildings should establish a team representing all units to complete the template provided by the Department of Emergency Management (see http://www.dem.umn.edu/emplans.html). Contact Scott Elton (elton0036-0950) for more information.

Upcoming Power Outages

Facilities Management has scheduled electrical maintenance that will require overnight power outages at many West Bank buildings the week of Nov 18-22  (including Heller, Soc Sci, Blegen, Anderson, Humphrey and Andersen Library) and East Bank buildings onDec 2-4 (including Elliott and Shevlin). The West Bank outages are scheduled from 12:00 a.m. - 6:00 a.m.; the East Bank outages are scheduled from 11:30 p.m.-4:30 a.m. Contact Scott Elton (elton0036-0950) for more information.

ESUP Update

Process Change for Distribution of Printed Paychecks

The following is a message from Heather Kidd, Payroll Services Director:
 
Dear HRMS Key Contacts and HRMS Users,

OHR is simplifying many of our business processes to increase efficiency, and one such change is rolling out soon. For University employees who receive printed paychecks, Payroll Services will now mail paychecks and pay statements to the address listed on the employees' paychecks beginning with the December 24, 2013, pay date. Printed paychecks and statements will no longer be available for pickup at the Payroll Services office or distributed by hand at the department level.

This may be a significant change for some employees. The most important thing we can do to help facilitate this change is communicate clearly to employees to ensure that they continue to receive their paycheck in a timely manner. Planned communications include the following:
  • Inserts will go into paychecks and printed pay statements for the pay dates of November 13 and December 11.
  • Between those dates a post card will also be sent to employees who receive a printed paycheck. The communication will explain the change, ask them to review the address on their check to make sure it is where they want it mailed, and encourage them (and provide instructions) to sign up for direct deposit.
  • We need your help to answer questions and ensure that employees understand the change and that checks are mailed to the correct address. I've included some talking points below to assist you.
In addition, Central Payroll Services will be reviewing the addresses of employees who receive printed checks and will follow up with you on addresses that are questionable, such as out-of-state or international addresses. 

For employees who may not want their check sent to their home address, they can choose to have their check mailed to their department, however, please do not change the employee's home address to their work address. For these employees, Central Payroll is able to establish a secondary mailing address. To do this, please send a request to Dennis Nelson in Payroll Services at nels0280@umn.edu, including the employee's name and employee ID, and the address to which the check should be mailed. 

Finally, employees who choose to have their paychecks mailed to their department will be able to pick up their December 24 paycheck at Payroll Services (545 WBOB) on Friday, December 20, from 3 to 4:30 p.m. with the agreement that they not deposit the check until Tuesday, December 24. This option is available only to employees who will have their checks mailed to their department. 

Thank you for your help in communicating this important change to our employees. Please review the talking points below, and don't hesitate to contact me with questions or concerns.

Best Regards,

Heather Kidd
Payroll Services Director
kidd0029@umn.edu
Phone: 612-626-1629

Talking Points for Payroll Representatives to Share with Employees
  • Approximately 95% of University employees have their pay directly deposited into a bank account. Employees can set up direct deposit anytime on Employee Self-Service.
  • For University employees who receive printed paychecks, Payroll Services will mail paychecks and pay statements to the address listed on the employees' paychecks beginning with the December 24, 2013, pay date.
  • Printed paychecks and statements will no longer be available for pickup at the Payroll Services office or distributed by hand at the department level.
  • Paychecks will be mailed prior to pay day and should arrive at the designated mailing address on pay day (normally Wednesday).
  • For the Tuesday, December 24, pay date, checks will go in the mail on Monday, December 23.
  • Employees opting to have their checks mailed to their department may opt to pick up their December 24 paycheck on Friday, December 20, from 3 to 4:30 p.m. at Payroll Services (545 WBOB).
  • If you have questions about your paycheck and where you will receive it, please contact your department Payroll Representative.
  • Please be sure that the address printed on your paycheck is where you want your check mailed.
  • To change that address, you can update your information in Employee Self-Service at http://hrss.umn.edu/ or contact your department Payroll Representative.
  • If you would prefer to have your check mailed to your department, talk with your departmental Payroll Representative. They can request to have Central Payroll Services establish this as your secondary mailing address and let you know where you will be able to pick up your check.
  • You can also contact the OHR Contact Center at 4-UOHR (612-624-8647 or 1-800-756-2363) if you have questions about the information on your paycheck.

About this Archive

This page is an archive of entries from November 2013 listed from newest to oldest.

November 3, 2013 - November 9, 2013 is the previous archive.

November 17, 2013 - November 23, 2013 is the next archive.

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