January 26, 2014 - February 1, 2014 Archives

West Bank Building Access Pilot

Beginning Monday, February 3, seven buildings on the West Bank will be testing a new access category for all students, faculty and staff with U Cards. The buildings will have Public hours (open to all), University hours (open to all with a U Card) and Restricted hours (open only to those provided access by Department Access Coordinators). Signs will be posted and communication to U community from central administration will announce the pilot. Any doors that are not electronically locked and unlocked will become exit only. The buildings participating in the pilot are Anderson Hall, Andersen Library, Barker, Carlson, Hanson, Mondale and Regis. Intent is for rest of West Bank buildings to incorporate University hours later in spring semester and East Bank and St. Paul buildings before fall. Contact Scott Elton (elton003@umn.edu, 6-0950) if questions.

PeopleSoft Intermittent Disruption on January 29

Core PeopleSoft applications (HR, Student, and Finance) may experience intermittent disruption between 5 and 7 p.m. on January 29. During this time, database administrators will prepare to copy the PeopleSoft database for use during the testing phases for the Enterprise Systems Upgrade Program (ESUP).

ESUP has worked closely with IT service owners to minimize disruption across the University. Updated information will be posted to the University's system status page during this two-hour timeframe. The database administrators anticipate completing the database snapshot before 7 p.m. and will re-start the normal batch cycle and communications queues at that time.

Position Unpooling Updates

We have submitted our updates to central to meeting the new pooling requirements for positions.  Central is working through those changes and we are verifying and correcting data as necessary.

Please be aware that we have created additional pools to meet the new pooling requirements.  We have attempted to label the positions so that you will be able to correctly select the appropriate pool when making your job offers in Intersections. 

 
Position titles will start to reflect FTE and reports to where appropriate.  
 
For example, your unit may go from having one "Teaching Assistant" pool to a couple of pools such as "25% Teaching Assistant, 50% Teaching Assistant, 75% Teaching Assistant".  You may also begin to see "reports to" information in the Position title as well where appropriate.  For example "Research Assistant" may be retitled as "25% Research Assistant - Professor XYZ".

It is important that our appointments meet the new position and pooling requirements going forward. Please make every effort to select an accurate position number.

Staff Appraisal Committee

The performance review is a fundamental tool in communicating performance feedback, yet our most recent tally shows that only 48% of 2012-2013 academic year reviews were completed for CLA staff college-wide.  We must make improvements to prepare for President Kaler's charge that all Civil Service employees be evaluated under a merit based salary system with the next 2014/2015 academic year.

To those ends, we have formed the CLA Staff Appraisal Committee with representatives from a variety of academic and administrative units throughout the college. Our charge is to create a new review format that will work for merit pay for all staff positions. The new format will be required for civil service and labor represented staff and optional for P&A staff who might instead be evaluated through a faculty-like process. We are completing the assessment phase of our work and to date have vetted a number of review format options from both within and outside the U of M. We are now moving into the development/design phase of our work in creating and/or recommending a new college-wide staff performance review format. The committee members agree that we will pursue an on-line format. 

Between now and February, our committee is reaching out to a variety of interested parties within the college. The groups include you, the Admin Forum, COC, CEDD, the P&A Board, the U's CS Consultative Committee, and AFSCME. We also welcome broader input and will share more as we have a draft format.

Many thanks from the CLA Staff Appraisal Committee!

Lisa Bachman (CLA HR), Cassandra Cockburn (CLA Fiscal), Margaret LaFleur (Writing Studies), Kate Gallagher (CSCL&CNES), Ann MIller (Sociology), Angie Plambeck (CLA HR), Millie Reid (TAD) Andrew Sell (CLA IT), Orbe Stricherz (Psychology), Terri Wallace (Writing Center)

Staff Appraisal Committee

The performance review is a fundamental tool in communicating performance feedback, yet our most recent tally shows that only 48% of 2012-2013 academic year reviews were completed for CLA staff college-wide.  We must make improvements to prepare for President Kaler's charge that all Civil Service employees be evaluated under a merit based salary system with the next 2014/2015 academic year.

To those ends, we have formed the CLA Staff Appraisal Committee with representatives from a variety of academic and administrative units throughout the college. Our charge is to create a new review format that will work for merit pay for all staff positions. The new format will be required for civil service and labor represented staff and optional for P&A staff who might instead be evaluated through a faculty-like process. We are completing the assessment phase of our work and to date have vetted a number of review format options from both within and outside the U of M. We are now moving into the development/design phase of our work in creating and/or recommending a new college-wide staff performance review format. The committee members agree that we will pursue an on-line format. 

Between now and February, our committee is reaching out to a variety of interested parties within the college. The groups include you, the Admin Forum, COC, CEDD, the P&A Board, the U's CS Consultative Committee, and AFSCME. We also welcome broader input and will share more as we have a draft format.

Many thanks from the CLA Staff Appraisal Committee!

Lisa Bachman (CLA HR), Cassandra Cockburn (CLA Fiscal), Margaret LaFleur (Writing Studies), Kate Gallagher (CSCL&CNES), Ann MIller (Sociology), Angie Plambeck (CLA HR), Millie Reid (TAD) Andrew Sell (CLA IT), Orbe Stricherz (Psychology), Terri Wallace (Writing Center)

Sneak Peak: PCard is Moving to the Expense Report

Hopefully you've heard a bit about the Enterprise Systems Upgrade Program (ESUP) by now. As part of that effort some changes are being made to the financial system. We've created a sneak peek of the planned change to the PCard reconciliation process. Please take a few minutes to watch the video posted at http://z.umn.edu/pcardsneakpeek.

Please share this sneak peek with those in your unit who may have an interest in the PCard process. A link to the video will also be posted on the upgrade web site, in the upgrade newsletter, and on the EFS message screen.For more information about the overall upgrade program, visit http://upgrade.umn.edu.

For more information about the financial system (EFS) upgrade, visit http://z.umn.edu/finance.

ESUP Update

About this Archive

This page is an archive of entries from January 2014 listed from newest to oldest.

January 19, 2014 - January 25, 2014 is the previous archive.

February 2, 2014 - February 8, 2014 is the next archive.

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