Recently in CLA News Category

Service outage on Sunday, March 16, during the regular 6 a.m.-noon maintenance window.

What: Service outage for services you may use (see services below)
When: Sunday, March 16, from 6 a.m. to 7 a.m.
Why: Upgrade to technology supporting the services listed

Services affected:

Active Directory
files.umn.edu
Central email and Gophermail (NOT University Gmail)
UMContent
NetFiles
Personal web space
UThink blogs

IMPORTANT NOTE:University Gmail will NOT be affected by this outage

Updates will be available on the University's System Status site (http://systemstatus.umn.edu/view/Main/SystemStorageServices). ServiceNow users can also find information and updates in CHG0035298.

CLA Media Services Open House - You are invited!

CLA's Media Services, Technology Enhanced Learning team, and Digital Content Library team, in conjunction with Video and Conferencing Services and the College of Continuing Education, would like to invite you to tour our new and improved spaces (lunch will be provided):

What: Open House
Where: Rarig Center - 5th Floor
When: Wednesday, January 15th from 10 a.m. to 2 p.m.
Why: For the College of Liberal Arts and other University of Minnesota communities to view Studios A, B, C and D; video and sound editing studios/offices, video equipment checkout suite and other services including Academic Technologies and Digital Content Library. Our staff is ready to discuss the options and possibilities for use of these locations and resources.

Come join us, have lunch, and see how we can support your teaching, learning, and research through media services!

UMN Office of Information Technology Annual Maintenance Window

UMN Annual Data Center Maintenance Outage

When: Friday, January 3, 2013, 10 p.m. to Sunday, January 5, 2014, 6 p.m.
Services Affected (avoid these during the window)

All CLA-operated servers, including
  • CLA websites
  • CLA databases
  • Research servers
  • Terminal servers
  • All University-operated servers (for instance; Active Directory file storage - Home, Shared, and Project folders in http://files.umn.edu)

Services Not Affected (common services that are often asked about)

  • Google Apps (Gmail, Docs, Sites)
  • z.umn.edu URL shortener

Specific Details

The University data center at the West Bank Office Building will be powered down from 6 a.m. Saturday, January 4th, until 12 p.m. (noon) Sunday, January 5th, for annual maintenance. A complete list of affected services is found on the OIT System Outage and Maintenance Status page. Updates will be available on the University's system status page, and on social media outlets Twitter @UMN_IT and the University of Minnesota Information Technology Facebook page during the service interruption period.

CLA system administrators will shut down CLA systems before power is cut, beginning at 10 p.m. on Friday, January 3rd. All affected services are expected to be restored by 6 p.m. on Sunday, January 5th.

CLA system engineers will also take advantage of this outage by carrying out routine maintenance tasks including security patching and equipment upgrades.

FAQ

What is a "maintenance window"?
In order to correct a technical issue, install a security patch, or upgrade server hardware, central OIT or CLA-OIT must occasionally disrupt normal networked services. Whenever possible, we plan such service outages in advance during times that minimize the disruption to our students, staff, and faculty.

Can I work during a maintenance window?
In general, CLA-OIT recommends that you avoid using the affected services during the maintenance window. Systems may be available during the maintenance window, but they can and will be shut down without warning and may be unavailable for hours at a time. Please use only at your own risk.

Can this be done without disrupting service?
Certain tasks require server reboots and/or physically unplugging electricity. We do our best to group these tasks together to minimize the number of outages we schedule each year--which is generally less than five.

Can you reschedule this window to a more convenient time?
As determined by consensus of the UMN IT community representing each college and administrative unit's technology needs, the first full weekend in January following the New Year holiday has been established as the regular maintenance shutdown weekend each year. The work is being planned through coordinated efforts with the UMN Information Technology Change Approval Board

How do I find out more?
If you have any questions or concerns contact us at 612-624-4357 or 4help@umn.edu.
CLA-OIT System Maintenance Windows Calendar

Scholarship Entry

The first financial aid disbursement for undergraduates for Fall 2011 is scheduled for Monday, August 29th. If you have any scholarships that have not yet been entered, please get them processed as soon as possible.

Fall Appointments - Payroll Office Reminder

Fall Appointments - Payroll Office Reminder

In an effort to set a payroll deadline that is achievable for most departments, the deadline for fall appointments to be received in the CLA payroll office is 8/24/11. This is the date that your appointment will be guaranteed to be entered in time. Every effort will be made to enter appointments received after this deadline but there can be no guarantees. Keep in mind that your service team will need additional time to get appointment documents prepared and over to the Payroll office so please coordinate this work with your service team.
If you have your fall appointments ready, please do not wait to send them over. We have begun entering fall documents. Please submit offers and payroll information to your team as soon as offers have been confirmed and avoid waiting until the last minute if at all possible.
Thank you for your cooperation.
Rana

Temporary Clerical Services Contract Award

A Message from Joe Kelly, Chief of Staff, Office of Human Resources

The Office of Human Resources (OHR) has decided to broaden the approach to temporary staffing at the University and is pleased to announce the award of the temporary clerical services contract to two vendors, Adecco Employment Services and Kelly Services. These two vendors were selected through the University's competitive bid process, as we determined that both vendors closely met the needs of the University based on service delivery, cost, and a commitment to the University's targeted business initiative.
The goal of this bidding process was to enhance the options available to units for accessing temporary services, as well as to ensure competitive pricing, high quality placements, and a commitment to service. By awarding the contract to more than one vendor, we hope to minimize the use of services outside of this temporary services contract. We have a strong and established relationship with Adecco, and we are confident that we can build an equally beneficial partnership with Kelly Services, who will bring a new, fresh perspective to temporary staffing at the University.
We are in the process of implementing the new contract, and will be updating the OHR Manager's toolkit hiring web pages to reflect the contact information for the two vendors. We are confident that the new dual-vendor approach will be an effective solution in meeting your temporary clerical staffing needs.  
If you have any questions, please do not hesitate to contact Laura Negrini at (612) 624-4142 or by email at negri001@umn.edu.

Job Guarantee Program/Job Fair for Freshman

Attached is a detailed memo about the Freshman Job Guarantee Program and Job Fair.  Departments are asked to participate in a Job Fair with the opportunity to interview and or hire students on-the-spot using the Quick Hire Form. The Freshmen Job Guarantee Fair will be held on Wednesday, September 14, 2011 in the Mississippi Room at Coffman Union.

If your department is interested in participating in this program, please email or call Lolita Davis Carter, at ldavisca@umn.edu or 612-626-2218 in the central Office of Human Resources to reserve a space. She would like to confirm department participation in the next two weeks.

HR Pro FJG letter

For those staff members within Johnston and for those attending meetings starting June 30-July 8th, occupants may  experience some inconvenience in Johnston over the next week or so - Intermittent water shut downs, but most importantly our elevator is going to be down for about a week starting tomorrow (Thu), June 30. It was felt that the 4th of July week would be one of the slowest of the summer and best to deal with this inconvenience.

Please keep this in mind when scheduling appointments and ordering supplies. I don't yet know what the accommodations procedure referenced below amounts to, but please let me know if have any immediate concerns related to orientation or other planned activities. Keep your fingers crossed that this will take less time than planned!


CLA NOW listserve changes coming next week!

CLA NOW listserve changes....Starting next week, your e-newsletter will be coming to you from a different source. 

You may be asking, "How does this impact me?"

It really doesn't with the exception that you may notice it comes from a different source.  Instead of clanow@cla.umn.edu it will be cla-now@lists.umn.edu.  

(You may want to ensure proper delivery by ensuring your filters are not placing this very important communication newsletter in your spam folder.)

Otherwise, expect everything to remain the same.  

As the process is now, all NEW subscribers need to contact klue0054@umn.edu to be added. 

Any questions, please contact Mary Beth Kluesner at the above email address.

CLA HR NEWS

Exit Survey Report

Attached is the University's employee Exit Survey summary report for the first quarter of 2011.  Q1 CY11 exit survey summary report.pdf

Also, we are using this report to remind you to extend an invitation to all individuals (faculty, staff, students) who have left a position with your unit, and to please copy that invitation to the CLA HR email account (clahr@umn.edu).  
To date, the college has far fewer exit survey invitations than the actual number of individuals who have left.  In order to get a sense of the reasons people leave CLA, we need to have CLA people complete the survey. 

Thank you for your cooperation.   

Office of CLA HR and Faculty



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