Recently in Human Resources Category

The April 2nd Education, Instructional Services, and Teaching Job Family Information Session Video can now be found online here:

http://www1.umn.edu/ohr/toolkit/compensation/jobfamily/educationjobfamily/index.html

Please contact your HR Consultant with any questions.

AFSCME Clerical and Technical Contracts Are Now Available

The AFSCME clerical and technical contracts are ready for distribution - CLA HR will request the contracts from central OHR and get them mailed to units.  Please let clahr@umn.edu know how many copies of each contract you would like for your managers, supervisors & payroll contacts in your area.   Please do not include BU employees in this count as LR employees will receive the contracts in a separate mailing. Please let us know if you have any questions.

If you prefer to view the contracts online, they can be found here: 

AFSCME Clerical
http://www1.umn.edu/ohr/policies/governing/unit6contract/index.html

AFSCME Technical
http://www1.umn.edu/ohr/policies/governing/unit7contract/index.html

CLA HR Deadlines - Spring Semester 2014

Below are upcoming deadlines.  Please contact CLA HR (clahr@umn.edu; 4-9839) with any questions.

March 7 - P/A Professional Development Leave Applications (HR)

http://cla.umn.edu/intranet/hr/ProfessionalDevelopmentLeaves.php

March 14 - P/A Annual Review (HR)

http://cla.umn.edu/intranet/hr/AnnualReviewGuidelines.php

March 28 - P/A Promotion Dossiers (HR)

http://cla.umn.edu/intranet/hr/PromotionGuidelines.php

June 13 - CS/BU Annual Reviews (HR)

http://cla.umn.edu/intranet/hr/CSBUAnnualReviews.php

Upcoming EOAA Workshops


Below is a list of EOAA workshops that will be offered this semester. Please email this information to your staff. Further description of the courses and online registration can be found on EOAA's website at https://diversity.umn.edu/eoaa/courseschedule .
  • February 18, 2014 (1:00-3:00 pm) : Incorporating Equity & Diversity into Job Performance (655 McNamara)
  • March 6, 2014 (1:00-3:30 pm): Supervisors' EOAA Toolkit (655 McNamara - UMConnect session)
  • April 16, 2014 (1:30-3:30 pm): Sexual Harassment: Awareness, Prevention, & Response (120 Andersen Library)
  • April 22, 2014 (1:00-3:30 pm): Addressing Bullying Behavior in the Workplace (655 McNamara - UMConnect session)
The 2013 Calendar Year OSHA 300A Injury and Illness Report has been posted on the CLA HR website. The OSHA 300A report is a public report.  As required by federal law, the report MUST BE POSTED in areas accessible to all employees for a period of (3) three months, beginning February 1, 2014 through April 30, 2014.  After April 30, 2014 the report must be on file in your unit for five years.
 
The OSHA 300A report is generated from information supplied on worker's compensation claims called "First Reports of Injury".  This information is supplemented through personnel data using a historical database from Institutional Relations.  Please verify the information for your unit. If errors are found, please contact CLA Human Resources at clahr@umn.edu
Thank you.

Staff Appraisal Committee

The performance review is a fundamental tool in communicating performance feedback, yet our most recent tally shows that only 48% of 2012-2013 academic year reviews were completed for CLA staff college-wide.  We must make improvements to prepare for President Kaler's charge that all Civil Service employees be evaluated under a merit based salary system with the next 2014/2015 academic year.

To those ends, we have formed the CLA Staff Appraisal Committee with representatives from a variety of academic and administrative units throughout the college. Our charge is to create a new review format that will work for merit pay for all staff positions. The new format will be required for civil service and labor represented staff and optional for P&A staff who might instead be evaluated through a faculty-like process. We are completing the assessment phase of our work and to date have vetted a number of review format options from both within and outside the U of M. We are now moving into the development/design phase of our work in creating and/or recommending a new college-wide staff performance review format. The committee members agree that we will pursue an on-line format. 

Between now and February, our committee is reaching out to a variety of interested parties within the college. The groups include you, the Admin Forum, COC, CEDD, the P&A Board, the U's CS Consultative Committee, and AFSCME. We also welcome broader input and will share more as we have a draft format.

Many thanks from the CLA Staff Appraisal Committee!

Lisa Bachman (CLA HR), Cassandra Cockburn (CLA Fiscal), Margaret LaFleur (Writing Studies), Kate Gallagher (CSCL&CNES), Ann MIller (Sociology), Angie Plambeck (CLA HR), Millie Reid (TAD) Andrew Sell (CLA IT), Orbe Stricherz (Psychology), Terri Wallace (Writing Center)

Position Management Clean-Up

As the end of the Analyze and Design phase of the HRMS upgrade Project nears, data clean-up, including position management, is a top priority.  CLA HR and Fiscal have been working with units to clean-up position management data including the "reports-to" field and unpooling of positions that no longer meet the requirements for remaining pooled.  Please contact your HR Consultant or clahr@umn.edu with any questions.
 
SPECIAL NOTE FOR INTERSECTIONS USERS:

Please be aware that we are creating additional pools to meet the new pooling requirements.  We are trying to label the positions so that you will be able to correctly select the appropriate pool when making your job offers in Intersections.  It is important that our appointments meet the new position and pooling requirements going forward. 

 
Position titles will start to reflect FTE and reports to where appropriate.  
 
For example, your unit may go from having one "Teaching Assistant" pool to a couple of pools such as "25% Teaching Assistant, 50% Teaching Assistant, 75% Teaching Assistant".  You may also begin to see "reports to" information in the Position title as well where appropriate.  For example "Research Assistant" may be retitled as "25% Research Assistant - Professor XYZ".

CLAHR@umn.edu E-mail Account

Just a reminder to send ALL requisition/pool/hiring/offer requests and all position number requests to the CLA HR e-mail account (clahr@umn.edu).  This allows for the most efficient processing of all requests.
  
Thank you!

Benefits Open Enrollment Begins Nov. 1

f you are satisfied with your current medical and dental plan choices, you do not need to re-enroll. However, if you wish to have a flexible spending account in 2014, you must enroll. During open enrollment, you may increase the amount of your existing short-term disability by up to $200 by completing a paper application, and, if eligible, you may enroll in or increase long-term disability coverage. You may also add child life insurance. Make selections online at Employee Self-Service by Dec. 2. For more information, see the benefits guide or call 4-UOHR (612-624-8647 or 800-756-2363).

*Please note that out-of-pocket costs are going to increase.  Please review your options carefully before making a final decision.*

Background Check Request Update

The OHR contact for Background Check processing has changed recently.  Background request forms and inquiries should now be made to MaryAnn Sanchez.  The Bkgd Request Form (um1691) and FAQs have been updated with the correct contact info on the CLA HR intranet: http://cla.umn.edu/intranet/hr/

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