Recently in Planning Category

2014 Capital Equipment Inventory

Inventory Services has begun to conduct a physical inventory of all capital equipment assets assigned to the College of Liberal Arts. They perform this function once every two years to comply with federal regulations so the University may continue to receive federal grants and contracts.  To accomplish this, Inventory Services staff will visit each CLA department to scan barcodes of capital equipment assets. The inventory will take place in three phases.  The first phase is to go room-to-room throughout each building with CLA assets.  The second phase will involve looking for specific equipment assets that have not yet been found.  The third phase consists of reconciliation and reporting. Anyone who has capital equipment assets located off campus may expect to be asked about those items' whereabouts.
 
In the past, Inventory Services has contacted each department prior to coming to inventory. We assume that will be the case again this year. Kurt KleppeJim Flynn, and Tim Page will be the people from Inventory Services conducting the inventory.  They can be identified by UCard and by picture identification badge. They will strive to not interrupt normal departmental routine. If some workspace needs special accommodation, please contact Kurt Kleppe (6-8215, klepp002), to make arrangements.  Thank you in advance for your help and cooperation.
 
Here is the policy regarding the disposing of University equipment.

U Access Hours Coming to East Bank; Get U Card Upgrades Now

Electronic building locking and special University access hours are now in place at all West Bank buildings and are planned to be in place at East Bank buildings before Fall 2014, many beginning May 19. See http://safe-u.umn.edu/building-access-program.html for FAQ.

Departments should encourage faculty and staff to determine if they have an up-to-date U Card before leaving for summer so they can access new proximity style card readers when they return.  All up-to-date U Cards have an orange number in the upper right hand corner of the BACK.  Please distribute and post this flyer as a reminder.

Upgrades are free at the main U Card Office, G22 Coffman Union.  You must have your current U Card with you for the free upgrade or they will charge a $25 replacement fee

Department Access Coordinators can also send names and employee ID numbers in a spreadsheet to ucard@umn.edu and ask them to identify those needing an upgrade.

Contact Scott Elton (elton003@umn.edu, 6-0959) in the CLA Planning Office for more information.

West Bank Building Access Phase II

Beginning Monday, March 24, nine more buildings on the West Bank will start using new University access hours for all students, faculty and staff with U Cards. The buildings added in the second phase are: Blegen, Ferguson, Heller, Humphrey, Rarig, Social Sciences, West Bank Skyway, Willey and Wilson. Like buildings in the current pilot, these buildings will have Public hours (open to all), University hours (open to all with a U Card) and Restricted hours (open only to those provided access by Department Access Coordinators). New hours will be announced before spring break (which begins March 17).
 
Intent is to incorporate University hours into East Bank and St. Paul buildings before fall. Contact Scott Elton (elton003@umn.edu, 6-0950) if questions.

West Bank Building Access Pilot

Beginning Monday, February 3, seven buildings on the West Bank will be testing a new access category for all students, faculty and staff with U Cards. The buildings will have Public hours (open to all), University hours (open to all with a U Card) and Restricted hours (open only to those provided access by Department Access Coordinators). Signs will be posted and communication to U community from central administration will announce the pilot. Any doors that are not electronically locked and unlocked will become exit only. The buildings participating in the pilot are Anderson Hall, Andersen Library, Barker, Carlson, Hanson, Mondale and Regis. Intent is for rest of West Bank buildings to incorporate University hours later in spring semester and East Bank and St. Paul buildings before fall. Contact Scott Elton (elton003@umn.edu, 6-0950) if questions.

Thanksgiving Weekend Security

As you prepare for the long Thanksgiving holiday weekend, please take extra effort to make sure your unit's interior spaces are locked and that windows are closed and secure. We have experienced weekend and overnight break-ins (and attempted break-ins) in a number of buildings in recent weeks so extra precaution is encouraged.
 
Our understanding is that exterior doors managed by Central Security will be locked on Thursday and Friday (unless otherwise requested) but will follow typical Saturday and Sunday hours.  If your building is usually open Saturday and/or Sunday it will be open this weekend too unless otherwise requested by a Department Access Coordinator. If you have questions contact Scott Elton in CLA Planning (elton003@umn.edu; 6-0950).
 
If you are on campus over the weekend and notice a facility issue, please report it immediately to the Facilities Management Call Center (4-2900). 

Upcoming Power Outages

Facilities Management has scheduled electrical maintenance that will require overnight power outages at many West Bank buildings the week of Nov 18-22  (including Heller, Soc Sci, Blegen, Anderson, Humphrey and Andersen Library) and East Bank buildings onDec 2-4 (including Elliott and Shevlin). The West Bank outages are scheduled from 12:00 a.m. - 6:00 a.m.; the East Bank outages are scheduled from 11:30 p.m.-4:30 a.m. Contact Scott Elton (elton0036-0950) for more information.

Building Emergency Plans

Two emergency events this past Monday (attempted armed robbery at Anderson and suspected gas leak at Mechanical Engineering) are good reminders to continue developing and updating your building emergency plans. Multi-unit buildings should establish a team representing all units to complete the template provided by the Department of Emergency Management (see http://www.dem.umn.edu/emplans.html). Contact Scott Elton (elton0036-0950) for more information.

West Bank Emergency Training Exercise

The University will host an emergency training exercise on the West Bank beginning 9:00 AM on
August 14, 2013. The exercise will be held at the Regis Center for Art, and you should expect to see extra law enforcement and emergency responders from multiple agencies, hear the emergency notification system, and experience some street and parking closures. We repeat, this is an exercise and not an actual emergency. However, this is a good reminder that units should review their own plans for dealing with fire, severe weather, and other emergencies.

CANCELED: Multi-Building Electrical Outage - West Bank

Facilities Management has canceled the remaining West Bank power outages scheduled for this week due to the weather. The preventative maintenance project will be completed in the fall. A new schedule will be sent when available.

West Bank Electrical Outages

Facilities Management will be conducting high voltage preventative maintenance on the West Bank July 15-19 which will require overnight electrical outages in Willey Hall, Skyway, Mondale, Andersen Library, Heller Hall, Blegen, Social Sciences, Anderson Hall, Humphrey, Parking Lots C84, C86 and C89. Each day the electrical outage will be from 12:01 AM to 6:00 AM. 

Please plan accordingly and contact: Ruthann Manlet, FM Team Manager, at 
(612) 624-8226 or (612) 685-8822 or LeRoy Engele, FM Team Manager at (612) 624-7503 or (612) 363-6261 with questions. Contact Derk Renwick (renwick@umn.edu; 4-5233), who is helping the CLA Planning Office this summer, if you need assistance.

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