We are now accepting applications for travel grants for travel to conferences this Fall (travel must be between September 1st 2013 and January 20th 2014).
Please download the COGS Conference Travel Award application here.
travel grant app FALL 2013.docx
The rules and guidelines are below. Please email firstname.lastname@example.org with any questions.
travel award instructions conference FALL 2013.docx
The Council of Graduate Students (COGS) gives awards to Masters and Ph.D. students for travel to conferences. This award aims to help students with limited funding to further develop professional skills and contacts.
Please note that the travel grant program for COGS has changed. As of the 2013-2014 school year, the program funds travel to conferences. The program no longer funds travel for research. For a new opportunity for funding for thesis research travel from the Graduate School, visit http://www.grad.umn.edu/fellowships/trg/index.html.
Conference travel: For travel to present work at a conference with a poster, oral presentation, or other acceptable formats.
Due Date: Applications are due Friday November 1st, at 5:00 p.m. for travel that has occurred or will occur between September 1st 2013 and January 20th. Application and associated materials must be submitted electronically to email@example.com. No paper applications will be accepted.
Award winners will be announced by Friday November 15th 2013.
•Applicant must be a degree-seeking student in a Ph.D. or Master's degree program enrolled in one of COGS constituent units, must in good standing with their department at the time of their application, and must be registered for at least one credit. For a list of constituent units, see the COGS website.
•Student must travel a minimal of 1.5 hours and/or stay a minimum of one night at their destination.
•Travel must occur between September 1st 2013 and January 20th 2014, to be eligible during the Fall 2013 award cycle.
•Previous COGS travel award winners may apply, but preference will be given to those who have not received a travel award in recent years.
•Fill out the COGS Travel Grant Application. The application consists of 5 pages, including:
· Applicant information
· Proposed Budget
· University or private company support may include GAPSA assistance, Latino, African American, or any other culture supported travel funds, grants, fellowship, departmental support, or private company supporting research project and educational funds for students.
· The maximum amount that can be requested is $1200.
· One-page summary of the activities you expect to participate in, how this relates to your studies, and explanation of why the travel award is needed.
· Abstract you submitted to the conference.
· Letter from your advisor or DGS confirming your need for travel, participation at the location and amount of University or private company support you will obtain. Letters from your advisor or DGS can be emailed from them directly to firstname.lastname@example.org, or you can include a scanned copy of the original letter with your application.
•You may add additional supporting material as needed.
•Refer to the application checklist on page 1 of the application form. Make sure you have included everything. If your application is incomplete, it will not be considered. Once your application is complete (if your advisor letter is not included, please note this in the "advisor letter' section of the application) email the application in one document to email@example.com. Please include "Travel Award" in the subject line of your email. REMEMBER: Applications are due by 5pm on Friday November 1st, 2013.
COGS (the Council of Graduate Students) is a student organization at the University of Minnesota COGS will provide these grants without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.
•KEEP ALL YOUR RECEIPTS.
•After you travel you will submit a travel expense report and copies of all pertinent receipts. COGS will reimburse you up to your awarded amount upon receipt.
•If your travel has already occurred and you are applying for a reimbursement, please use the "Proposed Budget" area of the application to show your actual expenses.
COGS Travel Awards Procedures
1. COGS shall accumulate a pool of money from the graduate school, the colleges and from their discretionary funds to support travel for conferences and research.
a. Funding should be awarded for professional conference (non-research) travel.
b. These awards should be distributed in two periods: September-January and February-August. Since summer is attached to the spring award, the money should be divided approximately 33%/67%.
c. Any money donated from external sources should be allowed to be earmarked as the donor prefers. If the donor has no preference, it should be distributed as above.
d. These numbers should be made clear to the people from whom we request funds
e. Research and conference pools should be kept separate, with any remaining funds being rolled back into the respective pools.
f. Research and conference applications should be judged separately. The judging committee(s) should have an odd number and be chaired by the Executive Vice President of COGS. The Vice Presidents of Communications and Finance, if possible, should also be on this committee.
a. Students who pay the GAPSA fee are eligible for this award if they are in a COGS-represented program. Inquiries can be made at firstname.lastname@example.org if one is uncertain.
b. As above (1c), one can only apply for travel awards for travel that begins within the above period.
c. Applicants must be registered for at least one credit.
d. The award may only be received after the travel has occurred. Receipts must be provided to the COGS Administrator. A form will be provided to award winners.
e. Applicants must fill out the entire travel grant application and ensure that their advisor/DGS submits their letters.
3. Award balancing
a. The judging committee should come to some agreement in advance of the final decision as to the quantity and size of the awards to grant from their pool of money.
b. Awards should be capped at a total of $1200. The committee shall have the discretion to award an amount lower than the requested amount.
c. Some attempt should be made to ensure that one department or college does not monopolize the awards.
d. Applications must demonstrate that the applicants have applied for other available funding sources, including (a) the GAPSA Travel Grant, (b) Departmental sources of funding, (c) Funding made available from the conferences and professional groups themselves, (d) Funding available from other student groups and external grants.
e. Awards may be only part of the requested sum.
4. Award judging.
a. No one may judge the application of an acquaintance or provide additional information about the applicant.
b. Applicants should be judged principally on uniqueness, accomplishment, and benefit, and to a lesser extent, on need.
i. The more unique the event, the more likely it is to be funded
ii. The level of accomplishment represented by the conference should be noted. Applicants should ask their advisors/DGSs to comment on the prestige value of the requested travel. COGS should be more interested in supporting travel to the top conference of the field, but it is the responsibility of the applicant to communicate the relative
iii. The benefit to the student, department and university should be considered.
iv. The award principally exists to enable students to attend things they would not otherwise be able to attend, not simply to save graduate students money. Relative need is hard to adjudicate, but should be taken into account when possible.
v. Applications should be initially judged without taking the requested amount into consideration
c. All applications should be reviewed by two members of the committee
i. All members of the committee should use the same (or extremely similar) ranking system
ii. The reviewers should both use a yes/no/maybe system and a relative ranking system.
iii. Any applications to which neither reviewer provides a 'yes' response will not be reviewed by the committee as a whole.
a. Under no circumstances shall the proceedings of the committee or any of the applications' information, either intentionally or unintentionally, be shared with anyone except the review committee members, the COGS administrator, and the individual applicant, unless the applicants explicitly agree to releasing the material for the purposes of education about the writing of a successful travel grant. The names of the winners, the name of their project, and the amount awarded will be publicly available information.