ANNOUNCEMENT: Google Calendar & Mail in CEHD- summer 2010

Colleagues,

The University has entered into an agreement with Google to provide email and calendar services for all faculty, staff, and students.  Google’s web-based email and calendar will replace UMCal  (Oracle Calendar) and your current mail software (Thunderbird, Outlook, or GopherMail).  The entire University will be making this move, transitioning one college at a time throughout this summer. The University has scheduled CEHD to move during the week of June 28 – July 2.

What does this mean for you?

If you use UMCal frequently:  Your Technical Coordinator, or someone assisting him/her, will need to meet with you sometime during the transition week of June 28-July 2.  The Technical Coordinator will help you move your email and calendar from the University’s system to Google’s systems.  They will also provide you with some assistance and references to help you use the new system.

During the June 28-July 2 transition week, and possibly for an additional week, users will need to create and monitor meetings in both UMCal and in Google calendar. We realize that this requirement will cause inconvenience, but we hope to keep this time of dual scheduling as short as possible.

After July 9, we will no longer use UMCal and all scheduling will be done only in Google calendar.

If you do not use UMCal very often:  Your technical coordinator can help you move to Google at any time after June 28.  If you prefer, you can make the transition yourself with documentation available on-line or from your technical coordinator.

Answers to frequently asked questions and additional information can be found at http://intranet.cehd.umn.edu/googleapps/. If you have questions or concerns, please contact your Technical Coordinator.

CEHD Academic and Information Technology (AIT) will be communicating with you regularly as we approach this transition. We understand that this will be a major change for many of you. AIT will work with you to make the transition as easy as possible.

Thank you, Jean