Educators: please continue to improve your justification on financial transactions to ensure completeness, especially with financial transactions that involve sponsored funds (grants). All transactions that use sponsored funding must state how the transaction is specifically benefiting the grant objectives/deliverables per University policy. It is the educator's/PI's responsibility to provide this information at the outset to the support staff processing the financial transaction.
While many times the "direct benefit" may seem obvious, please be aware that the various preparers and approvers involved with processing the transaction are not familiar with your research/programming; please write your justification in a way so someone unfamiliar with your work can easily understand the benefit of the expense to the grant.
Examples of well written justifications
Justification: Attended the (name of conference) in (location) to disseminate results of research on (field of expertise); attended meetings with collaborators (identify). Benefit: Traveler has effort on grant and travel in order to disseminate research results for project outreach was submitted in the proposal and approved by sponsor.
Justification: Collaborative research initiative with (collaborator) located in (city, state); traveler has effort on grant and duties include planning collaborative project with (collaborator). Benefit: Start (type of work) project for the (project name). This (type of work) is directly related to achieving (grant objective).
-Clint Schoeck, accounting