January 23, 2006

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January 16, 2006


Welcome to the new MALL Strategic Planning Blog.

As you know, we will be gathering on January 20 and 21 to work on our new Strategic Plan with the help of Gail Warren.

I’ve created a blog to give us a place to chat about ideas before we meet and to create a central place to post any relevant materials.

Under links you find f the last strategic plan as well as many of MALL's core documents.

There are already a few entries posted designed to inspire comments. Please comment freely. There is no right answer and every MALL members’ ideas are welcome. The only thing to consider is that this is a web-based public site. Please refrain from posting anything that you would not want a member of the public to read.
That said; comment away. Let's get a good discussion going!

If you would like to post a new entry, just send it to me and I will post it for you.

January 4, 2006

Planning the planning

Hello, Strategic Planning Task Force Members and Gail
Let's use this post to discuss what needs to be done to get ready for our retreat. Just click on the comments link to share your thoughts.
Please also take a minute to look at the other posts and the links to the right. What else should be there?
Gail, please let us know what you need.
For example do you need a projector, screen, computer (with or without Internet access), big pads of paper for each table (I can't get it in my head what they are called, but you know what I mean), markers, tent cards for names...what else?
We’ll also want name tags. Hope, could you do these like you did for the 50th? I am keeping a list of people who will be attending. It would nice if the name tags included their committee if they are a chair. Exec board and SP task force members could also be identified.
Task force members: do you object to this discussion being visible to our membership? I want to get the discussion going to generate ideas before the retreat, but I want to check with you first. I am a fan of transparency, but I'd like to know what you think before I send a message out to the list inviting all of our members to visit this site.
Please also comment about anything we need to do. You received my message to the general membership. Once we start getting responses we will know whether selection will be necessary. Ideally, we will have exactly the number of volunteers as we have spaces--it's great being an optimist.
Okay, comment away...

Message to committee chairs

This was sent to committee chairs via email. I post it here as well to make sure we didn't miss anyone and to store the information it contains.

Dear MALL committee chair,

As we continue to celebrate our 50th anniversary, MALL has an exciting opportunity for you or a member of your committee.

This January 20 and 21 a select group of MALL members will gather at the Oak Ridge Conference Center in Chaska for a strategic planning retreat. Gail Warren, State Law Librarian of Virginia and skilled facilitator, will guide us through the process which will result in a new strategic plan for MALL.

I am excited to be offering you this opportunity to spend a day and half with other MALL members who, like you, are committed to ensuring that MALL remains a stable and vital professional organization, while continuing to grow and improve.

Of course, there is a great deal of work involved in such an endeavor and you are being asked to participate because we believe you will give it your all. In exchange, MALL will pick up the bill for your night at the lodge (accommodations include a double/shared room) and will provide meals during the retreat.

If you know that you will not be able to participate, please extend this opportunity to a member of your committee. If a member of your committee is not able to attend, you may suggest another MALL member to represent your committee. Please be sure that the person attending understands your committee’s purpose and goals. If you are not able to send someone to represent your committee, the Strategic Planning Task Force will open the slot for an at-large attendee.

The following is a basic sketch of the retreat and is subject to some change. We do hope to stick to the general time frame.

Friday, 1/20/06

1:00 – 2:45 Arrive and register

3:00 – 5:00 Meeting

6:00 Dinner

Saturday, 1/21/06

7:00 Breakfast

8:00 – 3:00 p.m. Meeting (we will break for lunch around noon for lunch and will have morning and afternoon breaks as well.)

Please let me know if you have any questions or would like more information. Because we want to give the folks at Oak Ridge an appropriate count, I would like to hear back from you as soon as possible.

Elvira Embser-Herbert

MALL President, 2005-2006

Proposal to Reduce the Number of MALL Committees

I drafted this document last year. Rather than adopting any of the ideas, we instead decided to go through a strategic planning process. Take a look at this proposal and share your thoughts. As we move forward with the strategic planning a restructuring of committees will likely be one of the results.

Prepared by Elvira Embser-Herbert
For the MALL Chairs’ Breakfast
February 18, 2005

1. Have coordinators instead of committees if a committee isn’t needed.
Instead of a committee for Government Relations, Archives, and Exchange, make these Coordinators. There can be co-coordinators and if there is ever a need for a committee, one could be formed around a purpose.

2. Have a single Publications committee that is compiled of the newsletter editor(s), the Web editor(s), the person(s) responsible for submitting news to Spectrum, etc., and those working to create and or maintain bibliographic tools.

3. Have a Public Relations committee that does community outreach to prospective members, and employers, as well as represents MALL at AA
LL and other venues.

4. Make nominations, awards, grants, and scholarships functions of the Membership committee.

5. Maintain the Education committee, but make the past president the chair or co-chair.

6. Maintain the Tech Services SIS as is.

The five committees:
1. Education
2. Membership
3. Public Relations
4. Publications
5. Tech Services SIS

Each executive board member will be liaison to one of the committees.
Coordinators will communicate with the executive board as needed.

Ad hoc committees can be formed at any time to deal with a particular issue.