January 4, 2006

Message to committee chairs

This was sent to committee chairs via email. I post it here as well to make sure we didn't miss anyone and to store the information it contains.

Dear MALL committee chair,

As we continue to celebrate our 50th anniversary, MALL has an exciting opportunity for you or a member of your committee.

This January 20 and 21 a select group of MALL members will gather at the Oak Ridge Conference Center in Chaska for a strategic planning retreat. Gail Warren, State Law Librarian of Virginia and skilled facilitator, will guide us through the process which will result in a new strategic plan for MALL.

I am excited to be offering you this opportunity to spend a day and half with other MALL members who, like you, are committed to ensuring that MALL remains a stable and vital professional organization, while continuing to grow and improve.

Of course, there is a great deal of work involved in such an endeavor and you are being asked to participate because we believe you will give it your all. In exchange, MALL will pick up the bill for your night at the lodge (accommodations include a double/shared room) and will provide meals during the retreat.

If you know that you will not be able to participate, please extend this opportunity to a member of your committee. If a member of your committee is not able to attend, you may suggest another MALL member to represent your committee. Please be sure that the person attending understands your committee’s purpose and goals. If you are not able to send someone to represent your committee, the Strategic Planning Task Force will open the slot for an at-large attendee.

The following is a basic sketch of the retreat and is subject to some change. We do hope to stick to the general time frame.

Friday, 1/20/06

1:00 – 2:45 Arrive and register

3:00 – 5:00 Meeting

6:00 Dinner

Saturday, 1/21/06

7:00 Breakfast

8:00 – 3:00 p.m. Meeting (we will break for lunch around noon for lunch and will have morning and afternoon breaks as well.)

Please let me know if you have any questions or would like more information. Because we want to give the folks at Oak Ridge an appropriate count, I would like to hear back from you as soon as possible.

Elvira Embser-Herbert

MALL President, 2005-2006

Proposal to Reduce the Number of MALL Committees

I drafted this document last year. Rather than adopting any of the ideas, we instead decided to go through a strategic planning process. Take a look at this proposal and share your thoughts. As we move forward with the strategic planning a restructuring of committees will likely be one of the results.

Prepared by Elvira Embser-Herbert
For the MALL Chairs’ Breakfast
February 18, 2005

1. Have coordinators instead of committees if a committee isn’t needed.
Instead of a committee for Government Relations, Archives, and Exchange, make these Coordinators. There can be co-coordinators and if there is ever a need for a committee, one could be formed around a purpose.

2. Have a single Publications committee that is compiled of the newsletter editor(s), the Web editor(s), the person(s) responsible for submitting news to Spectrum, etc., and those working to create and or maintain bibliographic tools.

3. Have a Public Relations committee that does community outreach to prospective members, and employers, as well as represents MALL at AA
LL and other venues.

4. Make nominations, awards, grants, and scholarships functions of the Membership committee.

5. Maintain the Education committee, but make the past president the chair or co-chair.

6. Maintain the Tech Services SIS as is.

The five committees:
1. Education
2. Membership
3. Public Relations
4. Publications
5. Tech Services SIS

Each executive board member will be liaison to one of the committees.
Coordinators will communicate with the executive board as needed.

Ad hoc committees can be formed at any time to deal with a particular issue.