May 7, 2009

Tip: Getting references from PubMed into RefWorks

Hi all,

Bonnie Westra asked me about the process of getting citations from PubMed into RefWorks, and she suggested I share my response since others of you might have the same question.

PubMed doesn't have a direct export to RefWorks feature, so getting things into your RefWorks account takes a few steps. Here is a PDF with detailed instructions:

I use the instructions in the PDF when I have a lot of articles to transfer from PubMed to RefWorks, but here's a little shortcut I like to take if I'm just doing a few references at a time:
1. Keep PubMed open, and open your RefWorks account in another window.
2. In your RefWorks account, go to the Search menu (left side, next to the References menu).
3. Choose "online catalog or database" from that menu.
4. Choose PubMed from the drop down list (it should be the very first option, but if not, check the long alphabetical list).
5. Then, you can just paste the PubMed ID numbers (PMID) for the articles you want. You can put in as many as you want, as long as you use a carriage return between them.
6. Once you have the PMIDs there for all the articles you want, click search.
7. You'll get a new tab/window with the articles, then use the Import options in the gray bar to actually bring them into your account.

Since PubMed is a freely available resource, it doesn' t have the easy "direct export" feature of our licensed databases, but both the methods I mention above work. It's a bit cumbersome, but not too bad once you've done it a few times - and definitely easier than retyping all the information!

I hope this is helpful. As usual, let me know if you have any questions, or if there is anything I can do. Thanks!


February 5, 2009

Copyright Presentation and Q&A session on 2/16

Hello all,

I just wanted to make a plug for the workshop on copyright coming up a week from Monday in Coffman. It looks like it will be an interesting discussion of copyright issues surrounding academic works - plus, you get CE credit for it!


Workshop: Who Owns Your Scholarship? Copyright, Publication Agreements, and Good Policy
A Workshop for Authors and Creators of Academic Works
Kenneth Crews, Director of the Copyright Advisory Office, Columbia University
Monday, February 16, 2009
When: 2:30 pm to 4:30 pm
Great Hall, Coffman Memorial Union

Who owns the article or book you just published?
Who owns your course syllabus and lecture notes?
Who controls publishing in your discipline?
How can you fairly use the work of others in your scholarship?
How does the new University Copyright Policy affect you?

Attend this short workshop to discuss these questions with your colleagues and learn how to manage your copyrights while increasing the impact of your work by providing the greatest possible visibility and access.
Register at: key=182708. Free to University of Minnesota community.

This event has been designated by the Office of the Vice President for Research to satisfy the Awareness/Discussion component of the Responsible Conduct of Research (RCR) continuing education requirement.

Kenneth Crews joined Columbia University in January 2008 as founding director of the Copyright Advisory Office (CAO). More information available at

December 19, 2008

Quick survey on keeping current and managing information

Hello all,

The University Libraries are conducting a survey to find out how University faculty, staff, and students are keeping current and managing information in their fields. This will help the libraries promote and educate on new resources and technologies that might help you in this area. This survey is anonymous and I'd consider it a personal favor if you could find 3-5 minutes to do this!
Go to

Thanks in advance, and let me know if you have any questions!


December 5, 2008

New Procedure for Using a Budget Number to Make Copies in the Library

If you use an EFS/budget number to make copies in the Bio-Medical Library, please read the following message about a procedure change, effective January 1st - you will need to use a departmental copy card beginning in January. If you pay for copies with your personal UCard, there is no procedure change. Contact the library circulation desk (6-4045) for more information.

Attention EFS account users! The Bio-Medical Library is introducing a new service! We're joining the new Gopher GOLD™ Departmental Copy Card program, which is already in use by all other University Libraries.

What is it? It’s like a credit card tied to your departmental budget. Charge copies and prints at any University Library, some University Printing Services locations and University computer labs, and your department will be billed at the end of the month.

What does it do for me? You’ll never have to wait in line again for library staff to collect and count your prints. You’ll no longer have to remember complex EFS numbers. And you’ll never have to recharge the card!

How do I get one and when do I start? Stop at the service desk for more information, the sooner the better!

After December 31, 2008, only U Cards or Departmental Copy Cards will be accepted at the Bio-Medical Library.

September 26, 2008

Advanced EndNote Training Session 10/2/08

Next Thursday (October 2 ) the Science and Engineering Library will be hosting an Advanced EndNote Workshop taught by a representative from EndNote. EndNote trainer Doug Nguyen will be in Walter Library, Room 310 from 12:30-1:30 providing answers to questions EndNote users may have about ways to maximize their use of the software.

This is a great opportunity to expand your knowledge of EndNote from an expert on the topic. He’ll start with a quick demonstration on how to set up the journals term lists so that EndNote can do full and abbreviated journal names and then he’ll open it up to your questions.

Come and learn more about customizing citation styles, personalizing your database to best fit your needs, and troubleshooting any problems you may have run into using the software.

This class is free and open to the public. If you’re interested, space is limited. Register here:

August 25, 2008

University Libraries’ Electronic Reserve System: A quick, convenient way to make course materials available to your students

Please see the note from our Reserves Coordinator about electronic reserves. Feel free to contact me (612-624-6492, or Pat Seeley with any questions. Enjoy the final week of summer!

Since its inception in 2002, the University Libraries’ electronic reserve system has enabled over 300 faculty to place materials on reserve in hundreds of courses. E-Res, as the system is known, accommodates many different formats—pdf, jpg, mp3, and direct links to the internet—and is a quick and simple way for instructors to present a wide variety of course materials online to their students. Should faculty and staff lack either the time or inclination to develop an entire Web CT course page, E-Res offers a convenient alternative.

The Bio-Medical Library therefore invites you to let us assist you in using the E-Res system when planning your courses this fall. We encourage you to submit your materials to us at least one week prior to the start of the semester in order for the materials to appear online by the first day of classes. Submissions may be made by filling out a request form in person at the library or using the online request form available on the Bio-Medical Library web page under “Faculty Instructions for Reserves?.

For a complete description of e-reserve and a discussion of related copyright issues, go to Please contact Pat Seeley with questions at or 612-626-5967.

August 15, 2008

Course Reserves for Fall Classes

Greetings! Please see the following note about Course Reserves. If you would like materials put on reserve in the Bio-Medical Library for fall classes, please place requests as soon as possible. For more information about course reserves, see You may contact Pat Seeley (information at the end of the post) with questions about Course Reserves, or me (Liz Fine -, 612-624-6492) with questions or any sort (or to be removed from this email list). Thanks!

The University Libraries are currently in the process of upgrading the software system that is used to create and manage all course reserve records, and reserve staff members are in training to learn how to utilize the new system. When installation has been completed (either Monday, Aug. 18 or Tuesday, Aug. 19) none of the reserve records from previous years will be carried over to the new system.

We are anticipating that the process of creating new bibliographic and item records for all reserve items will take longer than in previous years, due to staff unfamiliarity with the new system and the need to create everything “from scratch.? Therefore, we ask all faculty and staff who plan to place material on reserve at the Bio-Medical Library this fall to bring in your requests and all private copy material as early as possible. Although we will be working as rapidly as we can to process reserve material, please be aware that not every item may be available to be checked out to your students on the first day of classes.

Thank you,

Pat Seeley
Reserve Desk
278B Diehl Hall
Bio-Medical Library

June 19, 2008

Major change coming to CINAHL in July 2008

Beginning in July 2008, the U’s method of access to CINAHL will change from the Ovid platform to the EBSCO platform. This change is a result of EBSCO purchasing the CINAHL database, and subsequently disallowing other vendors (like Ovid) to serve the database through their platforms. EBSCO will be the only source of access to CINAHL.

The EBSCO search interface is very different from Ovid, but the content of CINAHL itself (journals covered, record structure, subject headings, etc.) will not change. From now through the end of June, we will have access to CINAHL through both Ovid and EBSCO, so you can test out the EBSCO interface before the Ovid one is gone.

A bit of a complicating factor is that the EBSCO interface will be undergoing a change sometime in July, so what you see in EBSCO now will be changing soon. All these changes will hopefully lead to increased usability and functionality.

To access to CINAHL via EBSCO, go to In the database list, CINAHL is toward the bottom of the page. Check the box beside it, and click the continue button.

You can view a brief tutorial on basic searching in CINAHL here:

If you have any autoalerts currently running in CINAHL, they will need to be recreated in the EBSCO system. Instructions for creating autoalerts in EBSCO are here:

If you have questions or need help with anything involving the new CINAHL interface, contact Liz Fine at 612-624-6492 or, or the Reference Desk at 612-626-3260 or

February 21, 2008

New Requirement for NIH-Funded Research

The NIH Public Access Policy has been signed into law and takes effect on April 7, 2008. After April 7th, the new NIH Public Access Policy will require you to submit any articles accepted for publication to NIH's PubMed Central, where they will be freely and permanently accessible to all so that they might better advance science and improve health.

Before that, however, you'll need to make sure you don't sign away the necessary rights in the journal's author agreement. The University Libraries and the Sponsored Projects Administration are prepared to help. Questions about the policy can be sent to We can help you ensure you have the necessary rights, guide you through the submission process, and help you understand how to cite your articles in future applications and progress reports. For more information, go to:

Continue reading " New Requirement for NIH-Funded Research" »

January 10, 2008

Ovid Interface Changing January 15th! Plus, information about saved searches.

OVID, the University Libraries’ platform for citation databases like MEDLINE, CINAHL and PsycINFO, is making a major change to its search interface. The University Libraries will be migrating to the new interface on Tuesday, January 15, 2008.

This new user interface looks a lot different, but has mostly the same functionality as the current version. If you're an Ovid user you should be able to adjust to the new interface fairly easily, but please don't hesitate to contact me if you have questions or need help.

One of the major changes is that new users will now need to create "personal accounts" in order to save searches or create AutoAlerts (instead of just logging in with your U of M ID and password). If you currently have saved searches, you WILL be able to access them in the new system. On the day of the migration, current Ovid users with saved searches or AutoAlert SDIs will receive an Ovid-system-generated e-mail with their user names and temporary passwords to access their saved content.

It's important to note that you must have purposely saved a search in order to recover it after the transition – see the blog entry on “Saving Searches vs. Session Recovery in Ovid? for more information. The auto-recover feature (where you are asked when you log in if you'd like to recover the last search you were working on) will NOT bring a search through the transition. So, make sure that you have saved any important searches before January 15th!

We have worked closely with Ovid technical support in planning this transition, and expect few (if any) glitches. However, please contact me (, 612-624-6492) or the reference desk (, 612-626-3260) if you encounter any problems or would like help using the new interface. You can test-drive the new interface before January 15th by clicking the OvidSP tab in the current instance of Ovid.

Enjoy the new look!


January 9, 2008

Library Instruction in Spring Classes

I hope you're all enjoying Winter Break! Just a reminder that if you're teaching a class this spring and would like me to give your students a session on literature searching, library resources, etc. please let me know if you haven't already so I can get you on my calendar.

As always, I can tailor the presentation to an assignment, a certain group of resources, reference management with RefWorks, advanced research needs, or anything else you have in mind. If you're considering this, get in touch with me and we'll figure out what works best for you and your students.

FYI - I'll be out of town next week (January 14th-18th), so if you have any questions related to Spring classes, let me know!


November 8, 2007

Saving Searches vs. Session Recovery in Ovid

If you use the Ovid databases (MEDLINE, CINAHL, PsycINFO, etc.) regularly, you're probably familiar with the option to recover your last search when you log in. This is a great feature, and a nice safety net for those times when your session times out, or you accidentally close your browser window.

However, relying on session recovery is not the best way to save a crucial search, and this feature may not be a part of future Ovid versions. It's easy to save a search manually, and you should purposely save searches that you want to be sure you can access again.

You can permanently save your search by using the "Save Search/Alert" icon, found under your search history on the main Ovid search screen. This will reliably save your search strategy, and you can then access it at any time through the "Saved Searches/Alerts" icon in the blue bar in the upper right corner of the page.

Get in the habit of purposely saving searches, so that you don't accidentally lose something you're relying on. If you have questions or need help, contact Liz (612-624-6492 or or the Reference Desk (612-626-3260 or

October 15, 2007

Extending Graduate Student Access to Online Library Resources

Library resources are available to be used remotely only for currently-registered students, faculty, and staff. Occasionally, students may be finishing a master's project but not be enrolled in a credit-bearing course. Or, they may be taking a "break" from school for a personal reason. When this happens, the student will be unable to remotely access library resources. This frequently happens and can be a frustrating experience for the student who is legitimately working towards finishing their project/thesis/dissertation.

There is a work-around for this problem. Graduate students who register through the Graduate School (this includes the SoN) and who are working on a thesis or dissertation but are not currently enrolled in courses, may still be eligible to receive full library privileges.

The student may obtain borrowing privileges by registering for the zero-credit, zero-fee, non-graded registration option (GRAD 999) offered through the Graduate School. Once registered, a graduate student’s University accounts will be reactivated.

Let me know if you have any questions. Thanks!

August 15, 2007

RefWorks Users: Pilot project to attach documents to RefWorks records

Are you an active RefWorks user? The University Libraries are conducting a pilot project involving the ability to attach documents to RefWorks records. We'd like to recruit current RefWorks users to pilot adding objects (such as PDFs, Excel spreadsheets etc.) to references in a RefWorks account. We can allow up to 200 MB of space per account for the pilot, and we're looking for feedback about this service.

Some caveats to keep in mind:
* This is a pilot project that could end at any time.
* Export options for objects out of RefWorks are not yet known.
* We're moving towards broader support of this kind of functionality, but haven't committed to a long-term strategy.

If you're interested in learning more or participating in the project, contact me at Thanks!

E-Reserves Reminder

Just a reminder to submit E-Reserves requests soon if you'd like the library to create an electronic reserves page for your fall classes. I'd be happy to help with questions, or you can contact Pat Seeley, our reserves coordinator ( or 612-626-5967). Read on for more information:

Since its inception in 2002, the University Libraries' electronic reserve system has enabled over 300 faculty to place materials on reserve in hundreds of courses. E-Res, as the system is known, accommodates many different formats--pdf, jpg, mp3, and direct links to the Internet--and is a quick and convenient way for instructors to present a wide variety of course materials online to their students.

The Bio-Medical Library invites faculty to use the E-Res system when planning your courses for this fall. We encourage you to submit materials at least two weeks prior to the start of the semester in order for materials to appear online by the first day of classes. Submissions may be made by filling out a request form in person at the library or using the online request form at

For a complete description of e-reserve and a discussion of related copyright issues, go to Please contact Pat Seeley with questions ( or 612-626-5967).