As announced in Dean Durgan's column today, all Extension faculty and staff, led by Extension IT, will be transitioning their current email and calendar systems to U of M Google Apps between October 25 and November 12.
To make the transition to GMail (the Google Apps email system) as smooth as possible, you will need to review and prepare your current email environment. Extension IT has created a Google Apps section on the employee website that includes guidelines for cleaning up email in Outlook. There, you will also find Google migration instructions, learning tools and other resources that will be helpful later on during the migration process.
Cleaning up your current email system will be the single most effective way to ensure a smooth transition to GMail. Large emails (over 25 MB), more than 6 GB of total emails in your mailbox, and folder names that are longer than 39 characters will all cause issues when migrating.
We are encouraging all Extension faculty and staff to complete their email cleanup effort by Friday, October 1. The following week, Extension IT will be working with University IT to review and identify mailboxes that are still unable to migrate due to the issues listed above.
Thank you for your support in this initiative. For questions or comments related to the Extension migration to Google Apps, please contact the Extension IT helpline at 612-624-6700.
IT Operations Manager