The upgrade of PeopleSoft and related systems is set to begin April 9. To ensure readiness, all employees are asked to review essential information on the new upgrade section of Extension's intranet. Please follow these reminders to ensure readiness for this University-wide effort.
All employees: What you need to do now
Purchasing: Complete purchases now. PCard reconciling should be turned in by April 3. PCards can be used during the April 9-20 cutover period. If emergency purchases arise during that time, and a supplier does not accept PCards, contact Purchasing Services at (612) 624-2828.
Payments: Plan ahead. Requests must be made by April 7 to be finalized by April 8.
Travel reimbursement: Travel reimbursement should be turned in by April 7 to complete processing before the cutover begins April 9. Travel reimbursement will not be processed during the cutover period.
Absences: By April 6, all employees who submit a form for absences should turn in all absences taken through April 3.
UM reports: UM reports and the Extension financial portal will be accessible, but any data run during the cutover will be "static" as of April 10. Any UM report links that you saved and used before the upgrade will not go into the new system. You can print the page or copy all report titles list and use the list to create your new favorites in the Reporting Center, which replaces the UM reports. You will have the same security access to the Reporting Center.
Supervisors: What you need to know
Extension has many open searches underway. If you are the hiring manager, please contact Leslee Mason or Deb Page to discuss the impact the upgrade will have on open searches during this time. As a reminder, no searches can be posted during the cutover period. Extension will continue to use the Hiring, Authorization and Tracking (HAT) process during and after the cutover.
Please make sure your P & A staff know that they should work directly with you for approvals for medical leave. These will not be tracked in the new system and medical leave forms should not be submitted to Human Resources. If you have questions about Family and Medical Leave, please contact Human Resources.
If you approve time and absences but will be gone during the cutover, please delegate this function. You can learn about this in the upgrade supervisory training.
Leslee Mason, Human Resources Director
Madonna Monette, Finance Director