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The upgrade of PeopleSoft and related systems is proceeding as planned. The new systems are expected to be operational on Monday, April 20. Several reminders for Extension employees:


  • A preview of the new MyU portal for employees is now available.
  • Upgrade information for Extension employees includes new fact sheets on schedules, absence and payroll for P & A and civil service employees.
  • Once the upgrade is complete, the link to the Libraries homepage will be "Libraries - UMTC" under "Key Links."
  • To locate saved library items, visit the "My account" section on the Libraries home page. Questions on library functions should be directed to Kristen Mastel, outreach and instruction librarian.
  • Staff who make deposits also are reminded to continue this process during the cutover. The procedures -- including links to a substitute deposit forum -- are outlined here.

The 2016 fiscal year compensation plan for faculty, P & A and civil service employees has been released. Salary increases for employee groups are effective June 15, 2015 and will appear on paychecks received on July 8. University guidelines call for a 2 percent compensation pool, with distribution for faculty, P & A and civil service employees based upon an approved merit-based plan. Extension's plan is as follows:

Faculty and P & A

The Extension academic salary increase process will be managed by center associate deans and administrative unit directors. The process will be the same as has been used in past years. Unit directors and associate deans will receive tools and instructions to manage the merit salary decision process. This decision process will occur in time for the final budgeting process. Promotions in the Extension academic rank system will be processed separately.

Civil service
As required by the University, Extension civil service employees moved to a merit salary increase process in 2014. Supervisors were required to give overall merit ratings in the performance evaluation process using Extension's five-point rating scale. The rating definitions are outlined in the performance evaluation document. Large groups of civil service staff with common job descriptions also received further detail about ratings for those particular jobs. Extension's distribution plan for civil service was calculated using flat dollar salary increases based upon merit scores, with all identical merit scores receiving the same flat dollar increase.

Bargaining unit
AFSCME Clerical Unit 6 and AFSCME Technical Unit 7 salary increase information is available in the respective contracts. Each unit typically negotiates a slightly different salary increase agreement. The current contracts remain in place until new agreements are reached in 2015. For more information, contact Deb Page.

Leslee Mason, Human Resources Director Deb Page, Human Resources Assistant Director

The upgrade of PeopleSoft and related systems is set to begin April 9. To ensure readiness, all employees are asked to review essential information on the new upgrade section of Extension's intranet. Please follow these reminders to ensure readiness for this University-wide effort.

All employees: What you need to do now

Purchasing: Complete purchases now. PCard reconciling should be turned in by April 3. PCards can be used during the April 9-20 cutover period. If emergency purchases arise during that time, and a supplier does not accept PCards, contact Purchasing Services at (612) 624-2828.

Payments: Plan ahead. Requests must be made by April 7 to be finalized by April 8.

Travel reimbursement: Travel reimbursement should be turned in by April 7 to complete processing before the cutover begins April 9. Travel reimbursement will not be processed during the cutover period.

Absences: By April 6, all employees who submit a form for absences should turn in all absences taken through April 3.

UM reports: UM reports and the Extension financial portal will be accessible, but any data run during the cutover will be "static" as of April 10. Any UM report links that you saved and used before the upgrade will not go into the new system. You can print the page or copy all report titles list and use the list to create your new favorites in the Reporting Center, which replaces the UM reports. You will have the same security access to the Reporting Center.

Supervisors: What you need to know

Extension has many open searches underway. If you are the hiring manager, please contact Leslee Mason or Deb Page to discuss the impact the upgrade will have on open searches during this time. As a reminder, no searches can be posted during the cutover period. Extension will continue to use the Hiring, Authorization and Tracking (HAT) process during and after the cutover.

Please make sure your P & A staff know that they should work directly with you for approvals for medical leave. These will not be tracked in the new system and medical leave forms should not be submitted to Human Resources. If you have questions about Family and Medical Leave, please contact Human Resources.

If you approve time and absences but will be gone during the cutover, please delegate this function. You can learn about this in the upgrade supervisory training.

Leslee Mason, Human Resources Director
Madonna Monette, Finance Director

The cycle for both the 2014 annual performance evaluation and the 2015 professional plan of work (PPOW) will begin in late November. Completed forms are due to your supervisor by January 30. All staff are required to complete an annual performance evaluation (exceptions include county staff, students, temporary or casual staff); the PPOW is completed by Extension educators, regional directors, 4-H program coordinators and others based on supervisor request.

Supervisors and staff will complete the necessary performance evaluation and PPOW forms online through ULearn. When the online system becomes available, staff will automatically receive an email with a link to the correct online form (scheduled for the end of November). Instructions and training on how to use the online system are available on the Extension intranet.

Specific to civil service staff: Civil service staff will receive an overall performance rating, and will receive a salary increase (if applicable) based on merit rather than across-the-board.

Please direct questions to your supervisor.

Leslee Mason
Human Resources Director

Open benefits enrollment runs through December 1 for Extension staff with University benefits; December 8 for staff with federal benefits. If you would like to make changes to your health plan coverage or participate in flexible spending accounts for 2015, you will need to enroll by the deadline.

As a reminder, staff with University benefits will need to make a change if: you currently have Insights by Medica, the employee and spouse coverage tier, or same-sex domestic partner coverage.

For more information and to enroll online, visit the University Open Enrollment website.

Leslee Mason
Human Resources Director

Extension staff with federal benefits
Detailed information about the upcoming 2015 Federal Benefits Open Season (November 10 through December 8) was sent via email. While you may not be planning to make changes, we strongly encourage you to review your plan's 2015 brochure to learn of any changes in coverage. Visit the 2015 Federal Open Enrollment section of the intranet for more information.

If you wish to enroll in the University dental and/or flexible spending accounts benefits for 2015, you must complete the online form through University benefits enrollment by December 1 (changes are effective January 1).

Extension staff with University benefits
Open enrollment for University benefits is November 1 through December 1. This is the one time each year when you can make changes to your University health plan coverage.

You will need to make a change if:

  • Insights by Medica is your current plan (it will not be available in 2015).
  • You currently have the employee and spouse tier (it will not be available in 2015).
  • You currently have same-sex domestic partner coverage that will end on December 31, 2014. You will need to re-enroll your eligible dependent children in coverage for 2015.
  • You wish to enroll in a healthcare or dependent daycare flexible spending account for 2015 (your 2014 account election will not carry over into 2015).

Even if the changes above do not affect you, it is recommended that you review all coverage options and confirm that your provider(s) remain in your network coverage for 2015. For more information on coverage and rate changes, please view the University Benefits section on the intranet.

Leslee Mason
Human Resources Director

The University will implement a PeopleSoft system upgrade that will affect University finance, human resources, portal and student systems. The goal of this project is to create a technical platform that simplifies, streamlines and improves business operations at the University.

Major changes that will affect Extension faculty and staff include (view the video Sneak Peeks for more information):

  1. New MyU Portal (affects all employees). Faculty, staff and students will access specific business tools through the new portal, including: University email and other personalized information based on your role at the University, requests and approvals for leaves of absence, financial system tools, teaching rosters and details. Sneak peek: MyU Portal.
  2. Time reporting will be completed online (affects hourly employees). Sneak peek: Time Reporting.
  3. Absence cards will be completed and approved online (affects all employees and managers/supervisors). Sneak peeks: Absence Reporting, Approving Electronic Time & Absence Reporting.
  4. PCard is moving to the expense report. New functionality will replace the current PCard processes (affects PCard holders and reconcilers). Sneak peek: PCard
  5. New financial WorkCenters will bring all financial processes into one place (affects staff who perform financial functions). Sneak peek: WorkCenters.
  6. UMarket pages will look different (affects staff who order supplies through UMarket). Sneak peek: U Market.
  7. A new Reporting Center will replace UMReports (affects faculty and staff who use UMReports; does not affect Extension financial, budget and grants reports). Sneak peek: Reporting Center.

Most training for the system upgrade will be available online at your own pace. Affected persons will be notified when training becomes available.

Specific impact of the upgrade project, as well as additional changes that may affect Extension faculty and staff, will be communicated through future issues of enews and through the related sections on the Extension intranet. For questions, contact Deb Page or Madonna Monette.

Deb Page
Assistant Director, Human Resources
and
Madonna Monette
Finance Director

The current across-the-board salary increase process for Civil Service employees will change to an annual salary increase based on merit (performance). Assuming the University's compensation plan includes salary increases for 2015, merit-based salary increases for civil service* positions will be determined in Spring 2015. Examples of Extension Civil Service employees include: Extension program associates 2 & 3 (ex: 4-H program coordinators, SNAP-Ed educators, etc.), finance professionals 2 & 3, etc. 

The upcoming performance evaluation cycle--based on performance in the calendar year 2014--will include an overall performance evaluation rating. Salary increase dollars will then be distributed to civil service employees based on merit. Instructions about the civil service performance evaluation process will be available later this month. Instructions about the civil service salary increase process will be available early next spring.  

For questions, contact your supervisor or Extension Human Resources: Leslee Mason or Deb Page.

*This information does not apply to AFSCME represented positions.

Leslee Mason
Human Resources Director

The U of M Office of Human Resources is sponsoring an on-campus lecture by national retirement expert and author Jean McLaughlin. Jean is the associate director of Institutional Leadership Group at American Council on Education and co-author of "Faculty Retirement: Best Practices for Navigating the Transition."

Her lecture on supporting faculty through transition to retirement will be held Friday, November 7, 9-11:30 a.m. in 402 Walter Library. The lecture is free and open to the public, and will be streamed live via UMConnect for those unable to attend in person.

Leslee Mason
Human Resources Director

The current University Education Job Family Study is wrapping up and results will soon be communicated to staff whose positions were a part of this study, including Extension educators (both types) and other positions with a primary focus on education. 

Affected employees should expect to receive a letter from University Office of Human Resources on October 7 with other key dates as follows:

  • Supervisor information sessions: October 2 and 3 (remote connection & recording available)
  • Letters with results to employees: October 7
  • Employee information sessions: October 15 and 16 (remote connection & recording available)
  • Deadline for appeals: October 28

A preliminary summary of the results shows that both Extension educator promotional series remain in tact--each still with three levels and no current pay or benefits implications.

If you are an educator who does not receive a letter, or if you receive a letter in error, please contact Lisa Brownstein. If you have any questions about the results, please contact Leslee Mason.

Other job family studies affecting Extension include: Finance (wrapping up); Development (underway and no current information); Research (delayed, will now begin November 10); Administrative (delayed, will now begin December 23).

Leslee Mason
Human Resources Director

University Wellness program deadline

The deadline to earn your Wellness Program points to secure a $300 or $400 reduction of your 2015 medical program rates is August 31.

UPlan members with single coverage or dependent children coverage need to earn the full 300 points to save $300 on their 2015 yearly insurance premium while members claiming a spouse or family coverage need to earn the full 400 points to save $400 on their 2015 premiums. View your current Wellness Points balance by accessing your personal profile on the StayWell Online website.

Leslee Mason
Human Resources Director

As part of the University of Minnesota's commitment to providing relevant professional development opportunities, they are again offering University Professional (UP!) Circles, a leadership program started in 2011. This program offers an affordable professional development opportunity for faculty and staff who want to advance their professional goals, hone interpersonal communication and networking skills, and effectively bridge barriers.

UP! Circle participants need to commit to two meetings per month over seven months, from October 2014 to April 2015. The monthly large group sessions will include expert presentations on topics from communication to organizational change, while a monthly small group meeting will focus on advancing targeted goals using a professional circles model. Due to the time commitment, supervisor approval is required to participate.

Apply online by September 12. The participation fee is $50. For questions, send an email to orgeff@umn.edu.

Leslee Mason
Human Resources Director

All University P&A staff are required to complete a REPA form annually, whether or not they have any outside consulting to report. If you have not yet filed a REPA, please complete it as soon as possible.

You can complete and submit your form through the REPA website. For policy questions or other assistance, please contact Leslee Mason, Extension Human Resources.


Leslee Mason
Human Resources Director

If you are a supervisor, now is the time to remind your staff to complete their self reviews for calendar year 2013 by January 24. Staff should complete their self review online through Ulearn.  A link to ULearn, along with user instructions and recordings from two Q&A webinars can be found on the Human Resources section of the intranet. Extension Human Resources has also compiled a list of commonly asked questions regarding performance evaluations and professional plans of work.  

Please note: the character limit of the text boxes in ULearn was recently increased to 5,000. Characters include punctuation and spaces. Keep in mind you may attach up to three documents in your self review, which could include supporting documentation for what you write in the text boxes.

Supervisors should schedule performance evaluations between mid-January and the end of March. Completed online evaluations (including electronic signatures) are due by March 31.

Direct questions about the 2013 performance evaluation and self review to your supervisor.

Leslee Mason
Human Resources Director

As indicated in the October benefits enrollment guide, the University has made the following changes to its Life Insurance program for 2014:

  • The Basic Life Insurance benefit for full-time employees will increase from 100% to 115% of annual base salary, rounded to the next higher $1,000, to a maximum amount of $200,000.
  • The $5,000 to $25,000 extra Basic Life Insurance benefit available to faculty and P&A employees will be eliminated.
  • The Part-time Basic Life Insurance benefit will be based on an employee's part-time salary versus the full-time equivalent salary.

Most University employees will benefit from these changes. Employees who have a reduction in Basic Life coverage have been notified by email and home mail that they have an option to transfer the difference between their 2013 and 2014 Basic Life Insurance to Additional Life Insurance without providing proof of good health. Employees will pay an age-rated premium for Additional Life insurance, which includes a matching amount of accidental death coverage. Employees who will be transferring their coverage to Additional Life must do so by January 17, 2014 by using the life insurance application found on the University Human Resources website.

For questions, contact Employee Benefits Service at benefits@umn.edu or call 612-624-8647 or 800-756-2363.

Leslee Mason
Director, Human Resources

Due to system deadlines during the holidays, there are early timesheet submission dates for hourly Extension staff. For the December 16-29 pay cycle, supervisors must submit timesheets by Friday, December 27.

Turning in timesheets on the posted deadlines is critical to ensure employees are paid accurately and on time.

For questions, contact Extension payroll specialists Lucy Lu, (612) 624-3030, or Nancee Easter, (612) 625-3174.

Deb Page
Assistant Director, Human Resources

Last week, Extension staff received an email with a link to the 2013 performance evaluation.  Staff can also access the evaluation form directly through ULearn. A link to the form, along with instructions on how to use the online system can be found on the Human Resources section of the intranet. Self-reviews must be completed by January 24, 2014.

This year, Extension is using a new online tool to complete evaluations. Although the tool is different, the content of the self-review is the same as it has been in previous years. Two webinar sessions were scheduled to address user questions. The first webinar was held on December 2; the second session has been rescheduled to Friday, January 3, 9-10 a.m.

Following are answers to some commonly asked questions from the December 2 webinar:

  • Managers cannot see the review until the staff member has completed the self-review.
  • Stakeholder or peer input will need to be managed outside the online system this year.
  • We are currently not using the Development Plan function in ULearn.
  • Goals cannot be saved to work on later, but any edits or changes that are made will be submitted to the supervisor for approval. Staff are encouraged to write out their goals/professional plan of work (if applicable) in advance on a Word document, then copy and paste it into the online text box once they are ready to submit.

Listen to the full webinar recording for more Q&A. Please direct additional questions about the performance review to your supervisor.

Leslee Mason
Human Resources Director

Next week Extension staff will receive an email with a link to the 2013 performance evaluation form. As indicated in the November 7 issue of enews, Extension will use a new standardized online tool to complete performance evaluations this year. The job performance criteria on which staff will be evaluated will not change; however, the performance evaluation rating is changing to a five-point scale.

Instructions and training on how to use the online system can be found on the HR section of the intranet. For additional assistance, two webinars have been scheduled to address user questions: December 2, 9 a.m., and December 11, 1:30 p.m. Join the webinars through UMConnect.

Staff self-evaluations and draft professional plans of work (applicable to Extension educators, regional directors, 4-H program coordinators and others based on supervisor request) are due to supervisors by January 24, 2014. Supervisors will explain the evaluation process, schedule a meeting to finalize the evaluation and answer staff questions along the way. The deadline for supervisors to complete staff reviews is March 31, 2014.  

Please direct questions to your supervisor.

Leslee Mason
Human Resources Director

Due to system deadlines during the holidays, there are early timesheet submission dates for hourly Extension staff. Supervisors must submit timesheets by the following dates:

  • Friday, December 13 (for pay cycle: 12/2/2013 - 12/15/2013)
  • Friday, December 27 (for pay cycle: 12/16/2013 - 12/29/2013)

Turning in timesheets on the posted deadlines is critical to ensure employees are paid accurately and on time.

If you have any questions about payroll processes and deadlines, please contact Extension payroll specialists Lucy Lu, 612-624-3030, or Nancee Easter, 612-625-3174.

Deb Page
Assistant Director, Human Resources

The cycle for both the 2013 annual performance evaluation and 2014 professional plan of work (PPOW) will begin in late November. Completed forms are due to your supervisor by January 24. All staff are required to complete an annual performance evaluation (exceptions include county staff, students, temporary or casual staff); the PPOW is completed by Extension educators, regional directors, 4-H program coordinators and others based on supervisor request.

New this year: supervisors and staff will complete the necessary performance evaluation and PPOW forms through a new standardized online system. The job performance criteria on which you will be evaluated and rated will not change; however, the performance evaluation rating is changing to a five-point scale.

When the online system becomes available, staff will automatically receive an email with a link to the correct online form (scheduled for the end of November). Instructions and training on how to use the online system will be available on the intranet in late November. For additional assistance, two webinars have been scheduled: December 2, 9 a.m., and December 11, 1:30 p.m. (webinar recordings will be available).

Specific to civil service staff: civil service staff will now receive an overall performance rating, and will receive a salary increase (if applicable) based on merit rather than across-the-board.

Watch for more information in the next issue of Extension enews.

Leslee Mason
Human Resources Director

Extension staff with federal benefits
Detailed information about the upcoming 2014 Federal Benefits Open Season (November 11 through December 9) was sent via email. While you may not be planning to make changes, we strongly encourage you to review your plan's 2014 brochure to learn of any changes in coverage.  Access 2014 plan brochures, directories, compare plans, etc. on the Office of Personnel Management website.

If you wish to enroll in the University dental and/or flexible spending accounts benefits for 2014, you must complete the online form through University benefits enrollment by December 2 (changes are effective January 1).

Extension staff with University benefits
Open enrollment for University benefits is November 1 through December 2. This is the one time each year when you can make changes to your University health plan coverage.

  • Unless you decide to choose a different plan, your medical and dental plans will stay the same for 2014.
  • A new election is required if you want to participate in the flexible spending accounts for 2014.
  • You can add or increase the amount of long-term disability if you are a civil service or union-represented staff employee.

Even if you do not have changes to your plans, it is recommended that you confirm that your provider(s) remain in your network coverage for 2014 because several things have changed, such as life insurance plans, co-pays and new accountable care organizations for the Twin Cities. For more information on coverage and rate changes, please view the open enrollment website.

Leslee Mason
Human Resources Director

Same-sex domestic partner benefits will be offered again for 2014, phased out in 2015. Same-sex marriage was legalized in Minnesota on August 1, and the University is now offering benefits-eligible employees coverage of their same-sex spouse under the UPlan. Same-sex domestic partner medical, dental, and life insurance coverage will not be offered after Dec. 31, 2014, since coverage for same-sex spouses is now available. For more information, call 4-UOHR (612-624-8647 or 800-756-2363).

Leslee Mason
Human Resources Director
(from University Brief, October 30, 2013)

This year, the University is offering two ways for staff to reduce the cost of their UPlan medical program coverage.

1: Wellness Program for 2014 (savings of $300-400 annual premium reduction)
Similarly to 2013, you have the opportunity to earn points toward a premium reduction from October 1, 2013 through August 31, 2014 on your annual medical premiums for 2015. For more information visit the Wellness Plan website.

2: Medical Cost Relief Program for 2014 (savings of $100-500, paid as a medical cost credit)
This grant is prorated and payable over 26 pay periods as a medical cost credit beginning with the first full pay period of 2014. Employees qualify for the program based on their tier of UPlan Medical coverage and their household income from the 2012 federal tax form. The application deadline for the program is December 17, 2013. Applications received after the deadline cannot be processed. Eligibility and acceptance for past medical relief programs do not automatically qualify an employee for this new program. To apply, visit the Medical Cost Relief Program website.

Deb Page
Assistant Human Resources Director

An employee engagement survey was sent to benefits-eligible faculty and staff via email on Monday, October 14. Completion of the survey will help Extension and the University of Minnesota continue to improve our work environment.

Complete the Employee Engagement (E2) Survey by November 1. Results will be shared in early 2014 and will guide action plans developed by campus leaders.

People with multiple appointments will complete one survey based on their experience in their primary appointment. Language is included in the survey to clarify this. Graduate and undergraduate student employees and county employed staff will not be surveyed.

Leslee Mason
Human Resources Director

The University's academic staff employee assistance counselor has recently retired.  For employees seeking assistance, contact The Sand Creek Group, the University's employee assistance provider, at 612-625-2820 or 800-632-7643, or eap@umn.edu. This employee assistance program is available to all academic professionals, faculty and staff. Alternatively, employees may seek mental health services from their respective health plan provider. For information about your coverage, visit the Office of Human Resources Medical Benefits website or call 4-UOHR (612-624-8647).

Leslee Mason
Human Resources Director

The 2014 fiscal year compensation plan for faculty, P&A and civil service employees has been released. Salary increases for employee groups are effective June 17, 2013 and will appear on paychecks received on July 10.

Faculty and P&A

The Extension academic salary increase process will be managed by center associate deans and administrative unit directors who will receive tools and instructions to manage the merit salary decision process. This decision process will occur in time for the final budgeting process. Promotions in the Extension academic rank system will be processed separately.

Civil Service

Extension civil service employees are not currently in a merit system, so the increase for this group is distributed across the board (see related "Civil Service Salary Increases" article in this issue of enews).

Bargaining Unit

AFSCME Clerical Unit 6 and AFSCME Technical Unit 7 salary increase information will be available in these respective contracts as soon as contract negotiations are finalized. Each unit typically negotiates a slightly different salary increase agreement.

For more information, visit the 2014 fiscal year compensation plan website, or contact Leslee Mason with questions, 612-624-4205 or lam@umn.edu

David Werner
Chief Operating Officer
and
Leslee Mason
Human Resources Director

For July 2013

Assuming the University's compensation pool is approved by the legislature and the Board of Regents, the annual pay increase for Extension Civil Service employees beginning July 2013 will be 2.5% across the board. More complete information is available in the Civil Service Rules and the Compensation Plan.

Beginning July 2014: Merit-based Salary Increases for Civil Service* Positions

In Spring 2014, assuming there are salary increases, the current across-the-board salary increase process for Civil Service employees will change to an annual salary increase based on merit (performance). Examples of Extension Civil Service employees include: 4-H program coordinators, community program specialists, accountant IIs, etc.  

The next performance evaluation cycle--based on performance in the calendar year 2013--will include an overall performance evaluation rating. Each unit head will then distribute salary increase dollars to civil service employees based on merit. Instructions about the civil service performance evaluation process will be available later in the fall. Instructions about the civil service salary increase process will be available next spring.  

For questions, contact your supervisor or Extension Human Resources: Leslee Mason, 612-624-4205, lam@umn.edu; or Deb Page, 612-626-8709, brick007@umn.edu.

*This information does not apply to AFSCME represented positions.

Leslee Mason
Human Resources Director

Employees with a remaining balance in their 2012 health care and/or dependent daycare Flexible Spending Account (FSA) must send claims for expenses incurred through March 15, 2013 to Employee Benefits (via campus or U.S. mail) by March 31 for payment. Pursuant to IRS regulations, any funds remaining in accounts after March 31 will be forfeited. You can view your account through the Employee Self-Service website. For questions, call Employee Benefits at 612-624-UOHR (612-624-8647) or 800-756-2363.

Leslee Mason
Human Resources Director

AFSCME "Day on the Hill"

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AFSCME's Annual "Day on the Hill" will take place on Tuesday, February 26. This is an event in which AFSCME members visit the legislature in order to advocate for more support, or fewer budget cuts, for the University of Minnesota.

The University supports AFSCME in this effort of emphasizing the University's importance to the state of Minnesota. Therefore, the University has agreed to allow AFSCME Union members to participate in the "Day on the Hill" activities without loss of pay.

Supervisors of AFSCME employees are encouraged to work with their interested AFSCME employees to arrange for maximum participation in this day's events. Participating AFSCME employees shall be allowed time off with pay that is not subtracted from vacation, sick leave or compensatory time balances. The expectation is that employees interested in attending the event contact their supervisors ahead of time so the appropriate staffing arrangement can be made in the department.

For questions contact Extension Human Resources.

Leslee Mason
Human Resources Director

All University professional and academic staff are required to complete a REPA form annually, whether or not you have any outside consulting to report. If you have not yet filed a REPA, complete it as soon as possible.

You can complete and submit your form through the REPA website. For policy questions or other assistance, please contact Leslee Mason, Extension Human Resources.

Leslee Mason
Human Resources Director

Ongoing Payroll Deadlines

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Now that the University's official winter holidays have passed, supervisors should resume regular submission deadlines when submitting timesheets for Extension hourly staff.    

Late and inaccurate submission of timesheets may require staff to wait until the next pay cycle to receive pay for the hours worked. In some cases, this also means that staff are taxed at a higher percentage rate. Our goal is to eliminate those situations, so please follow these two rules when submitting timesheets:

  1. The supervisor must review and update the employee's timesheet for accuracy and completeness (be sure to review every field on the timesheet). Ink must be used for all timesheets.
  2. Submit timesheets by the deadline (generally the Monday following the pay cycle). Print out the PDF of the timesheet submission deadlines and add the deadlines to your work calendar as a reminder.
If you have questions about payroll processes and deadlines, or if you have a special circumstance that prohibits you from submitting staff timesheets on time, contact Extension Payroll Specialists Lucy Lu or Nancee Easter.

Deb Page
Assistant Director, Human Resources