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Extension > 4-H Administrative Weekly


Monday, April 20, 2015 is the "go live" date for the PeopleSoft 9.2 upgrade. This change impacts payroll and absence reporting for all University employees.

The specific impact depends on your employee classification.

  • Current casual, temporary, seasonal and student employees and their supervisors received a notice from Deb Page, Extension Human Resources, on or about April 1, 2015.
  • P&A, Civil Service, and AFSCME employees received an email message from Deb Page on April 15, 2015 titled "Extension HR within the new PeopleSoft 9.2 - Fact Sheet." The two attachments related to absences, schedule and payroll are also available on the Extension intranet.
P&A, Civil Service, and AFSCME employees are paid based on standard work hours not from a timesheet. Supervisors may require a paper timesheet to help with monitoring hours and in situations where this has been the business practice, it will continue. If paper timesheets are collected, they should not be sent to HR. The hours of work do not need to be entered electronically either unless a civil service or AFSCME employee earns additional payroll (earned as comp time) as a result of one of the "exceptions to the standard work week schedule. A separate email will be sent directly to 4-H program coordinators and supervisors addressing "exceptions to the standard work week schedule;" other employees with these questions should direct them to their supervisor.

Extension information related to the upgrade preparations also includes critical deadlines, training and FAQs.

Tamie Bremseth

Director of youth development operations


Due to technical difficulties, yesterday's staff webinar on the 2015 Rube Goldberg Challenge didn't record.

We intend to record a new version with commentary by Hui Hui Wang and Patrick Jirik, who delivered the webinar and make that available to staff as soon as possible.

In the meantime, here is the presentation from the webinar with the key information. If you have any questions, please contact Hui Hui at wangx773@umn.edu or Patrick Jirik at pjirik@umn.edu.

Wendy Huckaby

YD communications manager


The animal ID intranet page has been updated with the WebEx recording and handout from the April 14 staff webinar.

Also new on that page is the email that was sent on April 14 to all dairy families, the results of that email, and a template of the same message if counties choose to send a hard copy letter to dairy families without email.

Also on the animal ID intranet page are links to the recent state fair and horse points/trip allocation webinars.

Todd Mehrkens

Academic technologist


The county websites are a great place to house information for your upcoming events.

When promoting a Minnesota 4-H event:

  1. Create an article and/or an event on the county website system (a flyer download would only be necessary if it is meant to be printed).
  2. Send a link to the article and/or event with a 1-2 sentence description via Clovernet.
When promoting another organization's event:
  1. Post as a related link on the county websites.
  2. Send a link to the other organization's website with a 1-2 sentence description via Clovernet.
  3. Do not upload another organization's flyer to the county websites; link to it.
And remember, PDF's are not a good way to promote an event electronically.

Melissa Pierce

Communications associate


It is possible that some 4-H staff missed the state fair webinar on April 9. If so, the recording, all the handouts and the documents promised within the webinar are now posted on the YD Intranet here.

Reminder: This webinar is for all 4-H staff in county and regional offices - EE's, PC's and all support staff. We shared updates and new things to look for in 2015. We discussed updates and changes critical to our busy summer and fall fair programming.

Brad Rugg
Director of fairs and animal science programs

EDI Lunch 'N Learns

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The program evaluation team in collaboration with Kelly Wilkins (Dodge County) and Amy Nelson (Waseca County) will be hosting half hour learning opportunities to acquaint you with the newly launched Enrollment Data Interface (EDI)!

Lunch 'N Learns will be held from 12 noon - 12:30 p.m. on the following dates:

  • Tuesday, April 21
    WebEx meeting code: 742 863 956
  • Friday, May 8
    WebEx meeting code: 749 167 263
  • Wednesday, May 27
    WebEx meeting code: 747 618 046
  • Friday, May 29
    WebEx meeting code: 745 551 970
Attend one or as many as you like! We will take "data requests" for those who want to stay and learn more after 12:30. Topics include orientation to the interface, features, examples, use case scenarios and more. Come learn, explore and get one step closer to becoming a data champion!

Program evaluation team


April 21
10 - 11 a.m.
URL: umn.webex.com/umn/k2/e.php?MTID=t3ead380e61aae9cead18c1bd6f940fa8
Session number: 745 318 114

Plan to join this webinar to examine the consumer decision making judging program and gain promotion and marketing tools to utilize with youth and adults. A snapshot of the program and its contribution to life skill development will be highlighted as well as strategies to recruit volunteer coaches and youth participants. Together we will explore resources to promote and support the program that builds youth financial and decision making life skills. For more information contact Carrie Olson, olson166@umn.edu or Sara Croymans, croym001@umn.edu.

Carrie Ann Olson

Extension educator & associate Extension professor

Welcome Stacy Johnson!

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I am pleased to announce Stacy Johnson as the Redwood County 4-H program coordinator. Stacy began her role on April 7 and has hit the ground running. She comes to us with a wealth of knowledge and a background in nutrition and administration management. Stacy is from the Redwood Falls area and will be spending her time building relationships to grow the program. Welcome Stacy Johnson!

Trisha Sheehan

Extension educator


More training is scheduled and will continue to be scheduled until groups of people stop showing up. Please encourage people to attend an orientation and give WebEx a try! Dates, times and registration are on the Extension Technology Intranet.

Karen Matthes

Extension technology

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