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What happens at a 4-H Club meeting?

Your 4-H Club will meet to plan and conduct the club's 4-H activities. There are typically
three parts to a 4-H Club meeting:

  1. The business meeting is conducted by the President. During this time club activities, programs, and events are discussed and acted upon.
  2. Education is an important part of the club meeting. Various methods may be used to present subject matter including: 4-H Demonstrations, project talks, speakers, project experiences, movies, etc.
  3. Fellowship is part of the overall 4-H program and recreation is one way that this can be developed. Songs, games, or skits make up this fun part of the meeting.

Perhaps the most important factor in a successful meeting is a wide level of participation from all club members. 4-H'ers are encouraged to participate in the 4-H meeting by:
♦ keeping up-to-date on what's going on - read newsletter, ask questions
♦ presenting ideas
♦ serving on committees
♦ giving demonstrations and project talks

Club Offices and Roles
Club members are chosen by their peers to give leadership to the club by serving as:
President - Presides at all 4-H meetings & appoints committees as needed.
Vice President - Serves in the absence of the President.
Secretary - Records minutes or actions of the meeting and handles correspondence.
Treasurer - Keeps up-to-date financial records and pays bills as directed by club.
Reporter - Writes reports of club meetings and events for local newspaper.
Recreation/Song Leader: Plans and leads songs and games at 4-H meetings.
Other Offices: Some clubs may also elect: callers, historians, scrapbook, etc.


Demonstrations and Illustrated Presentations
Demonstrations and illustrated presentations are a lot like show and tell. Members are
encouraged to demonstrate and present at club meetings and/or county events to share
their learning. Two 4-H members may work together as team presenters. Additional information on this topic is available from your County Extension Office or on-line at www.fourh.umn.edu.

Presentation Formats
Illustrated Presentation: Oral presentation that presents an idea, concept, viewpoint or
experience in an educational or informative format. Most often consists of interaction with
supporting visuals (i.e. PowerPoint, models, posters).
Demonstration: Oral presentation that includes actually demonstrating the hands-on steps
required to accomplish a task or process. Should be a finished product upon conclusion.
Youth In Action: Interactive, continuous presentations. More time is allowed for audience involvement and interaction.

Demonstration and Illustrated Presentation Tips:
1. Introduction: Interesting, short, complete, attention getting! Should include who you are,
what your presentation is about and why you feel it is important.
2. Topic: Related to a project, interest or activity.
3. Appearance: Dress appropriate, well groomed, good posture, feet together, smile!
4. Presentation: Voice natural, words distinct, poised, friendly, confident, convincing, well
organized. Originality shown.
5. Subject Matter: Emphasize important points. Information accurate, complete, usable.
6. Workmanship: Skillful. Good teamwork, if a team. Time and materials well used. Work and
speech coordinated. Table neat and orderly, visuals easily viewed by audience.
7. Equipment: Suitable for demonstration or illustrated presentation. Good visual aids if needed.
8. Conclusion: Stress important points in summary. Show finished product if there is one. Definite closing (be creative, tie it in with the introduction). Questions answered satisfactorily.