What happens at a 4-H Club meeting?
Your 4-H Club will meet to plan and conduct the club's 4-H activities. There are typically
three parts to a 4-H Club meeting:
- The business meeting is conducted by the President. During this time club activities, programs, and events are discussed and acted upon.
- Education is an important part of the club meeting. Various methods may be used to present subject matter including: 4-H Demonstrations, project talks, speakers, project experiences, movies, etc.
- Fellowship is part of the overall 4-H program and recreation is one way that this can be developed. Songs, games, or skits make up this fun part of the meeting.
Perhaps the most important factor in a successful meeting is a wide level of participation from all club members. 4-H'ers are encouraged to participate in the 4-H meeting by:
♦ keeping up-to-date on what's going on - read newsletter, ask questions
♦ presenting ideas
♦ serving on committees
♦ giving demonstrations and project talks
Club Offices and Roles
Club members are chosen by their peers to give leadership to the club by serving as:
♦ President - Presides at all 4-H meetings & appoints committees as needed.
♦ Vice President - Serves in the absence of the President.
♦ Secretary - Records minutes or actions of the meeting and handles correspondence.
♦ Treasurer - Keeps up-to-date financial records and pays bills as directed by club.
♦ Reporter - Writes reports of club meetings and events for local newspaper.
♦ Recreation/Song Leader: Plans and leads songs and games at 4-H meetings.
♦ Other Offices: Some clubs may also elect: callers, historians, scrapbook, etc.
Demonstrations and Illustrated Presentations
Demonstrations and illustrated presentations are a lot like show and tell. Members are
encouraged to demonstrate and present at club meetings and/or county events to share
their learning. Two 4-H members may work together as team presenters. Additional information on this topic is available from your County Extension Office or on-line at www.fourh.umn.edu.
♦ Illustrated Presentation: Oral presentation that presents an idea, concept, viewpoint or
experience in an educational or informative format. Most often consists of interaction with
supporting visuals (i.e. PowerPoint, models, posters).
♦ Demonstration: Oral presentation that includes actually demonstrating the hands-on steps
required to accomplish a task or process. Should be a finished product upon conclusion.
♦ Youth In Action: Interactive, continuous presentations. More time is allowed for audience involvement and interaction.
Demonstration and Illustrated Presentation Tips:
1. Introduction: Interesting, short, complete, attention getting! Should include who you are,
what your presentation is about and why you feel it is important.
2. Topic: Related to a project, interest or activity.
3. Appearance: Dress appropriate, well groomed, good posture, feet together, smile!
4. Presentation: Voice natural, words distinct, poised, friendly, confident, convincing, well
organized. Originality shown.
5. Subject Matter: Emphasize important points. Information accurate, complete, usable.
6. Workmanship: Skillful. Good teamwork, if a team. Time and materials well used. Work and
speech coordinated. Table neat and orderly, visuals easily viewed by audience.
7. Equipment: Suitable for demonstration or illustrated presentation. Good visual aids if needed.
8. Conclusion: Stress important points in summary. Show finished product if there is one. Definite closing (be creative, tie it in with the introduction). Questions answered satisfactorily.