The Global Fund for Women. San Francisco, CA, USA.
Open until filled.
The Development Associate provides administrative support to the Vice President of Development. Additionally, s/he provides administrative support for the Major Gifts, Western Region function, Philanthropic Council and Corporate Leadership Council. The Development Associate is part of the Development team and reports to the VP of Development.
Essential Job Functions:
Direct Administrative Support to VP of Development
Scheduling and Planning: This position is responsible for maintaining the VP of Development's calendar. Responsibilities include but are not limited to: handling travel arrangements, scheduling phone calls and in-person meetings, and collaborating in planning for staff meetings, special events, retreats, and conferences.
Communications: This position facilitates communication from the VP of Development. Responsibilities include but are not limited to: screening incoming calls, mail, and faxes, responding when necessary; attending various meetings, preparing agendas, summarizing notes, preparing and distributing minutes as needed; drafting and proofing correspondence.
Budget: This position helps the VP of Development manage expense reports. Track financial/budget reports for the VP and, on an as-needed basis, compile updated expense information for the Finance and Administration team.
Data/Information Management: This position maintains records of donor correspondence and other related documentation to support the work of the Vice President. Tasks include but not limited to: updating donor database as needed to track essential information from VP's contact with donors.
Clerical Support: This position will provide clerical support to the VP of Development, tracking ongoing projects and processes, developing workflow systems to increase efficiency, and handling any ad hoc projects.
Support for Major Gifts, Western Region Function
Donor Correspondence: This position works closely with the Major Gifts, Western Region sub-team to provide donor services in the following ways: thank you letters, sends cards/gifts to donors as requested, assists with fiscal year-end solicitations and prepares donor briefs (donor acknowledgements and GEN mailings)
Data Management: This position maintains records of major donor correspondence and other related documentation in the database, including base record keeping/maintenance
Administrative Support: This position provides administrative support to the Major Gifts, Western Region sub-team, including filing donor records
Other projects as needed
Support to Development Team
Teamwork: Develop strong working relationships with staff in all areas of the organization. Actively participate in planning and meeting goals as an integral team member. Participate in cross-functional work-teams as appropriate. Assist with special projects as needed to support the Development team and the Global Fund for Women as a whole.
Miscellaneous: Follow the Global Fund policies and procedures. Carry out job responsibilities in a manner that reflects concern for personal health and safety and that of co-workers
Strong organizational skills
Excellent written and verbal communication skills
Demonstrated ability to initiate, plan, and implement projects
High degree of skill with Macintosh computers, using Word, Excel, Apple Mail, iCal, and File Maker Pro.
Excellent judgment, including sensitivity to confidential information
Ability to analyze systems and create new strategies for improving and organizing work flow
Understanding of non-profit and philanthropic organizations
Excellent clerical skills, including scheduling and record keeping
Ability to work independently, at times with minimal supervision, and as part of a team
Skill in working in a fast paced environment with flexibility to adjust to changing priorities
Excellent interpersonal skills with the ability to develop positive working relationships and demonstrate sensitivity and appreciation for diverse viewpoints and different communication styles in a multicultural environment.
Develop thorough understanding of internal communication needs and excellent rapport with all levels of staff. Demonstrate sensitivity to relationships with major donors and influential community leaders. Customer Service Attitude
Strong interest in and commitment to women's issues
Experience in fundraising or development program
Administrative support experience in development or fundraising
Education and Experience
Minimum 3-5 years of administrative assistant experience, in a Macintosh environment, preferably in a non-profit
Experience working in a diverse and team oriented environment
The projected start date for this position will be January-February, 2012.
The Development Associate is a full-time, non-exempt position. Salary is commensurate with experience.
Applications and all supporting documents will be received until position is filled.
To submit your application materials, please visit our website: http://www.globalfundforwomen.org/who-we-are/job-opportunities. All pages of the application should be typed and should include the following:
Cover letter, with the applicant's current contact information
Resume, including references with contact information
NO PHONE CALLS PLEASE! Please note: due to the volume of applications we receive, we will not process incomplete applications.