Associate Coordinator for International Fellows Programs Office, Humphrey School of Public Affairs, University of Minnesota
The coordinator administers the Humphrey Fellowship Programs (IFP) at the Humphrey School of Public Affairs (HHH) at the University of Minnesota (UMN) as well as other international student, visiting scholar and/or mid-career fellowship programs, which may include the Muskie Fellowship, the Fulbright Fellowship, and the Master of Public Administration fellowships for officials from the governments of India, Mexico, and South Korea. The working title of this position will be Associate Coordinator (consistent with the position titles used by a major funder of this program). The associate coordinator will work under the supervision of the IFP program director to administer the day-to-day operations of the IFP, which will include supervising IFP temporary, part-time, and full-time staff. The associate coordinatorserve as the bridge between fellows, the HHH and UMN community, professional colleagues, the Institute for International Education, other fellowship funding or home institutions, and the U.S. Department of State. The Coordinator guides, counsels, and assists the fellows and has overall responsibility for the fellows at his/her institution.
Associate coordinators are typically persons with international experience and interests. Many associate coordinators have spent time living and working abroad, and some have come originally from overseas. Serving as an associate coordinator is a way to continue that international work but in the United States. The rewards are numerous including establishing long lasting ties with fellows from many countries and most regions of the world.
As establishing local connections and affiliations for fellows' professional development is a necessary and important part of this program, an associate coordinator with extensive knowledge and connections in the local public (government) and nonprofit sectors will be highly prized.
Areas of Responsibility:
Professional Development/Education/Training for Fellows (60%)
Individual Leadership/Professional Development
Assisting Humphrey Fellows in developing individually tailored ten-month programs of academic and professional experiences directly related to the needs of each Fellow, as well as organizing Professional Development workshops & seminars, in consultation with the program director and HHH faculty. Specifically:
• Designing, developing, and delivering Professional Development workshop series independently throughout the year (includes professional presentation skills, academic writing, professional writing, grant writing, & conflict resolution).
• Negotiating with professionals and academics to present selected Professional Development workshops for the fellows.
• Arranging Professional Development site visits and fieldtrips in metro area and greater MN.
Professional Support (Activities & Affiliations)
Assisting fellows to make contact throughout the academic year with other faculty and professionals from appropriate organizations at the local and national levels, as well as arranging professional affiliation (internship) of at least six-week's duration with an appropriate U.S. based organization. Specifically:
• Recommending professional activities, such as conferences, site visits, and meetings with specialists and experts.
• Encouraging fellows to develop joint projects with faculty, advanced graduate students, or professionals in the community.
• Overseeing assistance to fellows that provides them with resources for resume development.
• Advising and monitoring fellows as they develop professional networks both to solicit formal professional affiliations (internships) and to make contacts and form informal working relationships.
• Developing and maintaining a professional contacts database with appropriate individuals at the University, local, and national levels.
• Advising and assisting with the development of fellows' formal affiliation proposal.
• Serving as primary program contact with host individual/organization.
Coordinating any relevant training for fellows. For example:
• Arranging computer training for fellows.
• Arranging workshops on relevant topics, such as management, negotiation skills, research methodology, introduction to statistical analysis, etc.
• Appointing an academic advisor/mentor for each fellow, in consultation with the program director and HHH faculty.
• Advising and monitoring fellows as they select and enroll in academic courses at the University as part of their fellowship program, including initial processing of registration documents.
Organizing Integrated Program Components
• Organizing a year-long weekly Humphrey Seminar which includes topics related to the program's goals, the fellows' professional fields, and the development of fellows' leadership skills.
• Developing and improving the Associate Campus Partnership.
Program Management, Publicity and Funder Relations (40%)
Liaison with Institute for International Education (IIE) and other funders
• Maintainingregular contact with all funders, consulting on key issues as needed, in consultation with the program director.
• Contacting IIE or other funders within 24 hours concerning any situation that presents possible serious legal, medical, or media issues for a Fellow or the program.
• Submitting two narrative reports to IIE (one at mid-year & one at year's end) assessing the progress of each Fellow in meeting his/her program objectives & in participating in program activities.
• Reporting as necessary to other funding agencies.
Providing complete logistical support throughout the year, which includes both short and long term strategic planning for the entire program. Specifically:
• Developing extended orientation program, orientation retreat, and mid-year retreat, which facilitate fellows' successful adaptation to and completion of their fellowship programs.
• Fostering productive group dynamics and teamwork among fellows.
• Assisting with airport arrival (as necessary) & arranging adequate housing.
• Providing on campus work resources for fellows (office space, computer facilities, e-mail accounts, assistance with health issues, medical insurance, submission of claims, etc.)
• Preparing annual pre-departure materials in accordance with IIE or other funder requirements.
• Providing a "host/friendship" family for each fellow.
• Arranging year-end ceremony on campus in the late spring that marks the conclusion of program activities.
• Attending the annual workshop for coordinators organized by IIE in May.
• Identifying, planning, and coordinating social and cultural activities and events, including logistics and travel.
Promoting Fellows as Resources
Promoting fellows as local resources: a) to increase international understanding among Americans; b) to provide professional expertise at the institution & in the community; & c) to participate in community activities. Specifically:
• Arranging volunteer activities in the community
• Introducing fellows to local organizations and individuals that may provide professional networking opportunities
• Promoting the Humphrey Program and other exchange relationships on the university campus among faculty, administrators and students, both undergraduate and graduate, & to relevant individuals and groups in the community
• Publishing an annual brochure that introduces the fellows and the campus Humphrey Program and acknowledges U.S. government sponsorship through the U.S. Department of State.
Program Financial and Personnel Management
• In consultation with the program director, supervise IFP full-time, part-time, and temporary office staff, including an office manager (program specialist), temporary staff (as necessary), and student employees (graduate assistant, work study).
• Assist the program director with fund-raising, which could include writing letters of inquiry, recommendation, and grant proposals and work with FSO to submit grants using UMN and funder procedures.
• In consultation with the program director, manage all grants, including: budget development and oversight, monitoring of agreed upon deliverables and communication with funders
• Develop and monitor IFP budgets and budget requests.
• Baccalaureate degree in related field, which could include public policy, public administration, and/or social sciences.
• One year of experience either in the U.S. or abroad working with a diverse population, particularly non-U.S. graduate students or professionals. One year of experience coordinating or producing events and/or activities.
• A minimum of five years experience demonstrating strong administrative skills and significant authority and responsibility for program or project management, including personnel and financial management.
• Demonstrated knowledge of the Twin Cities area public and nonprofit sectors.
• Advanced degree in related field.
• Significant professional work experience that provides a frame of reference for working with a diverse population, particularly with non-U.S. mid-career professionals and graduate students.
• Knowledge and experience related to professional development models and strategies for a diverse population, particularly with non-U.S. mid-career professionals and graduate students.
• Knowledge and experience related to adult learning pedagogy, particularly for a diverse, non-U.S. population.
• Knowledge and experience related to best practices for a diverse population, particularly with non-U.S. nationals, in training and development.
• Experience advising or mentoring mid-career professionals and graduate students.
• Evidence of individual and organizational relationship building (good networking skills)
• Experience establishing and/or participating in collaborative efforts with a variety of stakeholders.
• Experience working in a team environment and fostering good team dynamics.
• Familiarity with University of Minnesota policies and procedures.
• Proficient computer skills including spreadsheet and database software experience.
• Willingness to work collaboratively with individuals around the HHH, the UMN and our local community.