The World Affairs Council is actively recruiting to fill the position of Director of International Visitor Program. A complete position description follows along with directions on how to apply for the position.
The Seattle International Visitor Program (IVP) supports the mission of the World Affairs Council by connecting Greater Seattle community members with leaders from around the world through professional and youth exchange programs. The person-to-person meetings arranged by IVP allow people to see their shared values and powerfully diminish the boundaries of language, culture, and nation. The program arranges short-term professional exchange programs for nearly 800 visiting youth and professional leaders each year and is one of the largest visitor programs in the United States. As the World Affairs Council implements a new strategic plan, IVP plays a critical role in providing opportunities for our community to hear authentic voices and engage with civic leaders from around the world.
The Director of IVP oversees all program operations and leads a staff of three to successfully execute high-quality, high impact programming for visitors from all corners of the world in a wide array of fields. This is a full-time exempt position responsible for leading the growth, innovation, and development of IVP. The Director of IVP also plays a key leadership role within the World Affairs Council and a national network of public and private partners including Washington, DC-based National Programming Agencies, the United States Department of State, as well as the boards of the World Affairs Council and National Council for International Visitors (NCIV).
Program Leadership - Leads and participates in activities and committees that support the growth and development of IVP and the World Affairs Council as a whole (e.g. grants, fundraising, communications and marketing, events, and systems)
Program Management - Manages all program operations including program intake, proposal writing, project implementation, and quality control.
Staff Management - Supervises and mentors three FTE staff and approximately 2-3 interns, and encourages collaboration, support, and professional development amongst IVP team members.
Business Development - Actively and strategically creates and maintains strong working relationships with local, regional, and national partners and key constituencies including the United States Department of State, to facilitate program growth and development.
Business Servicing - Actively and strategically creates and maintains strong working relationships with local partners in a wide array of fields who meet and engage with visitors as part of IVP programming.
1. Program Leadership
Sets and articulates vision for IVP in Seattle within Council and NCIV network.
Participates in the Council's senior management team in promoting the Council's activities, raising funds, and raising the profile of the Council in the Seattle community.
2. Program Management
Aligns program management with strategic plan and uses program statistics to measure progress.
Leads weekly meetings to review upcoming projects and delegate incoming projects.
Manages program intake (writing and soliciting proposals).
Seeks out and receives projects strategic to the Council and key local community partners.
Reviews program itineraries for overall quality, creativity, and accuracy.
Establishes guidelines and expectations in program development and management as well as IVP systems protocol.
Oversees the management and improvements of program systems and protocols.
Creates and implements programming as needed.
3. Staff Management
Oversees hiring, training and management of employees and interns.
Provides mentorship, leadership, and support to IVP staff.
Conducts regular performance evaluation and professional development opportunities for IVP staff.
Provides guidance to staff in crisis management strategies and trouble-shooting.
4. Business Development
Aligns business development goals with the strategic plan and uses program statistics for planning and growth, and measurement of achievement.
Maintains and creates new relationships with national partners in International Visitor Leadership Program and Fees for Service projects.
Oversees the research and development of new business opportunities.
Manages advocacy strategy.
Manages communications and marketing strategy.
Analyzes program statistics and data for development purposes and suggests possible development strategies to CEO.
Identifies new and creative resources for programming.
5. Business Servicing
Aligns business servicing goals with the strategic plan and uses program statistics for planning and growth, and measurement of achievement.
Maintains and creates new relationships with local professional resources.
Leads IVP staff in planning and implementing social and educational events to connect visitors to the local community.
Leads IVP staff in planning and implementing an appreciation event for community partners, highlighting the work of IVP.
Connects local current community events/initiatives with program resources/program development.
Attends meetings with international visitors and local community partners.
6. Program Administration
Develops and manages program budget.
Manages grant reporting and grant proposals.
Oversees the development of evaluation systems for measuring the overall effectiveness of IVP.
Negotiates and maintains contracts for hotels and transportation.
Tracks invoices, receivables, and commissions and ensures they are collected in a timely manner.
Collects receipts and reports credit card financials monthly.
Reviews monthly financials for accuracy.
5-7 years demonstrated leadership ability with staff and volunteer management experience
Community engagement experience
Excellent verbal and written communication skills in English
Experience planning international exchange programs or in event management
Demonstrated ability to manage multiple priorities successfully
Strong organizational and problem-solving skills, including attention to detail
Financial management and budget-creating experience
Experience in working with diverse communities
Demonstrated interest in and knowledge of international affairs
Computer literacy and knowledge of Microsoft Office programs (Word, Excel, Outlook, Explorer)
Mature, balanced, engaging personality
In order to effectively and efficiently manage the inevitable last minute program changes, this position requires full time access to work email through a smart phone.
Master degree in related field (i.e. intercultural exchange, nonprofit management, international affairs)
World language skills and international living experience
Experience in communications and public relations
Grant writing experience
Key Internal Contacts
Vice President of Programs (Supervisor)
Director of Strategic Initiatives
Global Classroom Youth Director
Key External Contacts
U.S. Department of State
National Program Agencies (8, based in Washington, DC
Local Gatekeepers and Professional and Cultural Resources
Home Hospitality Hosts
World Affairs Council Members & Supporters
Programming is high quality and high impact, meeting National Programming Agency and Department of State expectations.
Local programs are recognized by the community through conventional and social media.
Local programs are completed on time and meet internal editing and visual design standards.
Delegates, interpreters and national program officers are highly satisfied with programming that meets objectives.
Programming is integrated with broader World Affairs Council community programs.
IVP database, hotel/transport, invoice spreadsheets, and other departmental data are maintained accurately and promptly.
Staffs (employees and interns) are engaged through positive and inspiring leadership.
IVP meets financial goals as detailed in the annual budget.
Efficient and effective, positive and engaging work style.
The World Affairs Council offers a competitive salary with a base salary of 50 K with a total pay package that includes generous Paid Time Off, health, dental, vision, transportation, Short and Long Term Disability benefits and the opportunity to participate in a 403 B program. Compensation towards a smart phone data plan is included in base compensation.
How to apply
Please send resume and cover letter via email to Jesse Foster at firstname.lastname@example.org with a subject line: IVP Director Recruitment. Your cover letter should address how your experience relates to the six elements of this position. Please, no phone calls
All applications will be acknowledged. Interviews will begin the week of January 22nd, 2013 and the position will remain open until filled.
All applicants must have valid current documentation to work in the United States. The World Affairs Council is an equal opportunity employer. We value and promote diversity and inclusion principles.