January 2011 Archives

Some programs may remain in the Graduate School

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Some interdisciplinary programs with homes in more than one college may remain in the Graduate School. Ownership, administration, funding, and oversight will be in the colleges, similar to all other graduate programs. The Graduate School will appear on the transcript as the degree-granting unit.

For each interdisciplinary program, a signed memorandum of understanding (MOU) among all collegiate owners must be in place. The MOU must address all issues relating to ownership, administration, program support, funding, policy, curriculum, degree requirements, and oversight.

A group of representatives from each college are meeting to address the procedures for creating these MOUs, as well as other issues. You can find updates from their meetings here


Corrections were made to this post on February 7, 2011, to reflect that interdisciplinary programs may remain in the Graduate School. This will be determined by the collegiate partners on a program-by-program basis. The process will also involve memoranda of understanding, not memoranda of agreement.

8xxx-Level Course Approval in ECAS: Fall 2010 in review

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Graduate School staff members are working closely with Academic Support Resources (ASR) and the Office of Information Technology (OIT) to modify ECAS (Electronic Course Authorization System). We anticipate that the modifications will require 12 to 18 months to complete.

Effective July 1, 2010, responsibility for reviewing and approving 8xxx-level courses--and select 5xxx-level courses in several interdisciplinary graduate programs--was assigned to the colleges. Exempt from this immediate change are the pre-thesis credit (8666), thesis credit (8777 and 8888), and "full-time equivalent" (8333 and 8444) registrations, which will remain unchanged until a revised policy is approved by the Senate Committee on Educational Policy.

Until ECAS can be modified, we are asking the colleges to notify the Graduate School at gsdmgmt@umn.edu of new and changed courses you have approved; Graduate School staff will then submit the courses in ECAS without further review. This change should not affect the majority of colleges, as most colleges already approve 8xxx-level courses in ECAS before they are reviewed at the Graduate School level. For these colleges, the change will speed the course-approval process. For colleges that do not currently review 8xxx-level courses, we will assist you, as appropriate, in developing review processes and criteria to accommodate this change.

Catalog of graduate programs for 2011-13

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An interim process for updating the 2011-2013 academic catalog for graduate programs is currently in development. The goal of the process is to collect current and accurate academic program information, and to do so in a way that the data can be used to populate the Program and Curriculum Approval System (PCAS) later in the spring.

The catalog Business Process Review team--made up of staff from University Relations, the Graduate School, and ASR--hosted meetings on November 30 and December 14 for catalog coordinators from all colleges. At the meetings, catalog coordinators:

  • reviewed the past process for producing the Graduate School catalog
  • reviewed the new degree approval process announced by the Provost's Office last May
  • previewed a draft of an interim process, including roles
  • previewed a draft form that individuals from academic programs will need to update

With the information gathered from these meetings, the catalog team is creating materials that will facilitate the updating of catalog information by the college catalog coordinators and the academic programs. The update process is expected to begin in January.

When the development of PCAS for graduate programs is complete and accurate program data has been collected, ASR staff will complete the first round of academic program data into PCAS.

If you have questions about the 2011-2013 graduate catalog, please contact Gayla Marty in the Graduate School.

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This page is an archive of entries from January 2011 listed from newest to oldest.

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