The list of enterprise-wide system modifications and developments listed in the final draft of the graduate education work-group report is listed below, with some minor modifications.
Academic Support Resources (ASR) is currently gathering preliminary information and feedback related to these potential enterprise-wide developments, so that they can be of benefit to as many academic programs and students as possible. Future users of these systems (colleges, departments, and graduate students) will have opportunities to give feedback on these systems along the way.
Note: The development of these resources will ultimately depend on the Provost's recommendations, on available resources, and on further analysis.
Apply Yourself (AY)
Apply Yourself is the admission/recruiting software currently being used by the Graduate Admissions Office and some colleges. Future modifications will allow academic programs to customize the application in order to streamline the process for students and eliminate duplication. Several upgrades are scheduled to be implemented in summer 2010.
Academic Progress Audit System (APAS)
The APAS system monitors the academic progress of a student's degree program. Required courses and course options for a degree can be programmed into APAS. If course selection is student specific, exceptions to APAS must be entered student by student. Though labor intensive, use of APAS is likely less time-intensive than the current practice of manual review of degree programs against transcripts, and will increase accuracy and eliminate the need for duplicate review.
Graduation Planner is a planning tool for undergraduate students. This tool could be used in conjunction with APAS to create a degree progress tool for graduate students and advisers.
Program and Curriculum Approval System (PCAS)
This tool allows program (curriculum) data to be entered into a central location that captures information needed for PeopleSoft, catalog production, APAS, and Graduation Planner. It creates a workflow process so all areas of the University are notified and appropriate action can be taken. This tool allows for changes, discontinuation, and re-activation of degree programs.
Electronic Course Authorization System (ECAS)
ECAS allows for entry of new courses for approval. This system is used to update a course as well. Graduate School colleges and campuses currently use this system.
Electronic Course Scheduling (ECS)
ECS allows department and college schedulers to enter or update class schedule information for a specific term. This information is used to produce the Class Schedule.
WorkflowGen is a software package that was purchased by the Graduate School. WorkflowGen offers a full Web-based tool to design and monitor workflows automating many paper tasks and optimizing human to human processes. This tool could assist with many of the forms that may be required after a business process redesign occurs.
ImageNow is a document storage and retrieval system. This document imaging and management tool allows the user to capture, organize, and manage data. ImageNow allows one to scan, file, retrieve, print, fax, or distribute electronic objects. It allows indexed images to be retrieved simultaneously by different users on campus.