IHRC to host "Association Archives" Workshop on May 15

The Immigration History Research Center will host a Society of American Archivists workshop on May 15, 2009, to train ethnic, religious, and other community group members about how to create and maintain their own archives. Please keep reading for registration and scholarship information!

Are your association’s records relegated to some boxes in a back room – or simply tossed periodically without review? Do your staff and members continually reinvent the wheel because your “institutional memory? is lost?

You can avoid costly mistakes – and even see a return on investment from your association records! – by learning how to identify and maintain appropriate records. This workshop gives you the practical information and tools you need to identify records of enduring archival value and start an archives program that will benefit your association.

Upon completing this workshop, you’ll be able to:

* Establish the essential elements of an archives/records management program
* Set appropriate goals for your archives program
* Systematically review your associationÕs records
* Decide on the value of including various types of records in your archives
* Begin preserving and protecting your important records by storing them appropriately
* Keep track of your archival records for easy access
* Evaluate whether your records are best kept in house or at another institution

Who should attend? This workshop is for you if you’re an association CEO, communication staffer, records manager, or librarian who wants to ensure effective management of your association’s important records.

Previous attendees have said that some of the most important aspects of the workshop for their organization included learning about:

* “Steps to getting started.?— Jeff Flom, American Massage Therapy Association
* “Preservation issues.?— Diane A. Fagen, American Veterinary Medical Association
* “Learning about fragility of various media.?— Michael Walters, American Veterinary Medical Association
* “Storage containers and materials.?— Richard Collins, American Bar Association

"Association Archives: Preserving Your Institutional Memory" will be held 9 a.m.-5 p.m. at Elmer L. Andersen Library on May 15, 2009. Registration is required.

The fee for early bird registration (for non-members of SAA) is $235, with a deadline of April 15, 2009. Registration after April 15 is $285. Those interested in attending the workshop can register directly with Society of American Archivists at SAA non-member rates.

A $25 discount is available to all organizational members of Friends of the IHRC. Please contact Kalju Kubits, president of Friends of the IHRC, to gain information about the discount prior to registering with SAA.

A limited number of scholarships are available through direct registration with IHRC/Friends of the IHRC. Underrepresented groups and organizational members of the Friends of the IHRC may request scholarships that waive all but $25 of the workshop fee. Scholarships will be awarded on a rolling basis. Early requests for financial assistance are urged, and all scholarship awards will be announced on or before April 15, 2009.

To apply for a scholarship, contact Kalju Kubits, Friends of the IHRC, or Haven Hawley, acting director/program director of IHRC. A scholarship committee will determine recipients, and additional information about scholarship guidelines will be posted on the IHRC website by Feb. 1, 2009.

The course will be taught by Anne M. Ostendarp, and enrollment is limited to 30 students.

Archival Recertification Credits-ARCs: 5; General CEU Credits: 0.75