IPID's EC members hold their positions for one year. The voting membership of IPID is composed of student members who subscribe to the IPID listserv. Voting is conducted electronically. University of Minnesota graduate and professional students are eligible to run for office if they: are registered for at least 6 credits, are in good standing with the University of Minnesota, and are able to commit to 1.5-2.5 hours of involvement per week. Descriptions of EC member positions follow:
The President presides over all meetings of IPID and acts as official representative of the club at other meetings and events. The President is also the co-coordinator of committees and working groups.
The Vice President presides at meetings of IPID in the absence of the president and succeeds the president if the president were unable to complete his/her term of office. The Vice President is also co-coordinator of committees and working groups.
The secretary of the IPID student group shall be responsible for:
- keeping, sending out, and posting minutes from every IPID meeting;
- organizing and coordinating meeting times and locations;
- providing support at IPID events;
- maintaining regular, open communications among the IPID committees;
- coordinating agenda-setting with other officers (especially with the president, vice president, and treasurer) as needed.
The treasurer of the IPID student group shall be responsible for:
- keeping up-to-date and accurate information on IPID's financial transactions;
- maintaining detailed records of income and expenditures;
- ensuring that IPID's budget is balanced;
- liaising with the finance staff of funders;
- providing regular updates to IPID officers about the financial condition of the group;
- assisting in the development of the student group's budget for the next fiscal year.
The At-Large Member is an officer for the IPID student group whose responsibilities include:
- filling the role of any absent officers;
- providing support and acting as a liaison to other officers and committee chairs;
- delegating duties;
- assisting the organization of events;
- providing feedback to committees and helping to maintain open communications among them.
The general duties of the Chair are: coordinate the efforts, ideas, and communications of their committee; facilitate communication and coordination with the Executive Committee and other standing committees.
Information Technology and Communication (ITC) Chair:
The ITC Chair is responsible for managing IPID's website, listserv and other digital media outlets. Basic knowledge of web content management is beneficial, but not required.
The role of the Finance Chair is to identify, prepare and secure funding for IPID operations, events, and programs. The Finance Chair will head the Finance and Fundraising Committee and will be responsible for:
- finding, writing and securing grants for IPID student group activities;
- overseeing the responsible use of these funds;
- ensuring that the specific provisions of each grant awarded are met.
The Programming Chair will handle long and short term programming planning and implementation of activities and events for IPID. The Programming Chair will head the Programming Committee.
Strategic Relations Chair:
The role of the Strategic Relations Chair is to develop and implement outreach goals for IPID. The Strategic Relations Chair will head the Strategic Relations Committee. The Strategic Relations Chair's primary goals will be to make, develop, and enhance IPID's relationship with multiple departments, colleges, and other student clubs at the University of Minnesota, and to build IPID's profile on campus.