Central sent out a file of every University employee's EFS access role. I have edited the file to just reflect the Institute of Technology. The file has been posted to our collegiate blog at: http://blog.lib.umn.edu/itcomm/fiscaladmin/2010/01/it-efs-access-roles.html.
The first tab contains a list of approvers who have left the University but are still listed as approvers in the ChartField attributes of the DeptID.
The second tab contains all the non-central roles held by end users of the system. Please review the access held by each individual in your unit. Some people have Origin codes associated with them that may not be accurate. If the person holds a role in the procurement area, updating the Origin code has an impact on that person's ability to work transactions that are still not fully processed/complete. Those marked as "pending delete" have transactions that are not yet fully processed.
The third tab contains all of the approvers for each DeptID. The fourth tab contains a format to use if you find that you'd like to rearrange the approvers for one or more DeptIDs (provided the users already have the appropriate roles).
Any updates to erroneous Origin codes, rearrangements of existing approvers, or access removals can be requested via email from the cluster director. New access for an existing user or for a completely new user requires an access request form (ARF). Please review the file and identify changes that need to be made. Whether you are utilizing the format in the fourth tab or completing an ARF and access forms, send your changes to my attention, Jay Delaney, email@example.com or IT Dean's Office, 105 Walter Library, Mail Code 3731. I will collect and forward them onto Central. EFS access changes are due end of the day, Wednesday, January 20, 2010.
IT EFS Access Roles.xls