First, thanks to everyone for your efforts budgeting FY13 and through FY12 year end. From my perspective, things have gone very smoothly, so thank you all very much.
Year end is a good time to offer a few reminders.
A couple of recently announced changes: 1) Per University policy, approval of procurement card transactions and reimbursements for heads and center directors who report to Dean Crouch need approval from the Dean's Office (this isn't a change). The change is to send the documentation to Cathy Burke instead of me. She will review the documents, discuss any concerns with you, and then I will do a final review and send an approval or denial. 2) Commitment transfer requests should also go to Cathy.
Cross-fund transfers need RRC approval. This is not a new policy, yet a list of cross-fund transfers that I reviewed recently included many JEs that I did not approve. I will be routinely reviewing reports showing all CSE cross-fund transfers and contacting the preparer and approver of JEs that I did not approve. My approval should be included in the imaged documentation or at least referenced in the justification (e.g. Approved by RRC manager in 7/12/12 email). I am not concerned about moving charges across funds, but I only approve transferring resources across funds if there is a strong justification or no reasonable alternative.
Enjoy the rest of the summer! DJP
Year end is a good time to offer a few reminders.
A couple of recently announced changes: 1) Per University policy, approval of procurement card transactions and reimbursements for heads and center directors who report to Dean Crouch need approval from the Dean's Office (this isn't a change). The change is to send the documentation to Cathy Burke instead of me. She will review the documents, discuss any concerns with you, and then I will do a final review and send an approval or denial. 2) Commitment transfer requests should also go to Cathy.
Cross-fund transfers need RRC approval. This is not a new policy, yet a list of cross-fund transfers that I reviewed recently included many JEs that I did not approve. I will be routinely reviewing reports showing all CSE cross-fund transfers and contacting the preparer and approver of JEs that I did not approve. My approval should be included in the imaged documentation or at least referenced in the justification (e.g. Approved by RRC manager in 7/12/12 email). I am not concerned about moving charges across funds, but I only approve transferring resources across funds if there is a strong justification or no reasonable alternative.
Enjoy the rest of the summer! DJP
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