College of Science and Engineering at the University of Minnesota
College of Science and Engineering

RRC Notes -- 9/19/12

RRC 2012-09-19.doc

Payroll default.pdf

RRC Meeting Summary -September 19, 2012

Biennial Budget Request:  The President announced that if the legislature provides $14.2 million in incremental funding each year of the next biennium, then the U will hold Minnesota resident undergraduate tuition flat for both years of the biennium.  The freeze does not necessarily apply to graduate and professional students or non-resident undergraduates.

The current budget framework also models a tentative 2.5% average pay increase in each of the next two fiscal years, which is subject to collective bargaining and changing fiscal conditions.  The framework also includes a retrenchment (AKA: a cut) to collegiate O&M allocations, but it is far too early and there are too many moving pieces to guess at the ultimate magnitude of the retrenchment to CSE.

Payroll Default Chartstrings:  Please see the attached document regarding Deptid level payroll default chartstrings.  This is a very important change that is effective Oct. 3, but the document is clear and concise so I will not restate it here.  The Dean's Office will monitor departmental default chartstrings.

Expanded Program Code:  Central has implemented expanded usage of the Program code to give departments more flexibility in managing chartstrings.  CSE "owns" the entire range of Program codes that begin with "SE."  The remaining three characters of new Program codes are at our discretion.  For example, we could create program SEGK4 to be virtually whatever we want (with an appropriately assigned Function value) in order to avoid using optional chartfields.

The only requirements from central are that you cannot duplicate Fund, Deptid, or Account with a new Program.  This means you cannot create a Program for "Office Supplies," because that is already reflected in the Account.  You can, however, "duplicate" the purposes of existing Program codes and create person-specific Program codes.  You could, for example, create a program code for Prof. Smith's startup fund.  The college will not mandate anything with this new functionality.  It is up to departments to use or not use it as you see fit.

The primary benefits of new Programs are to avoid errors in the optional chartfields and leverage EFS's ability to budget check the Fund-Deptid-Program.  It also results in shorter chartstrings that can be committed to memory (Fund-Deptid-Program is virtually the same length as Fund-Area-Org).  The downsides of creating new Programs are the transitional effort and you lose the ability to easily run a roll-up report on a generic Program code.

We will have a discussion of this at the next administrators meeting.