College of Science and Engineering at the University of Minnesota
College of Science and Engineering

Late Reimbursements

Per existing University policy, all travel reimbursement requests are to be submitted within 30 days or they are considered late.  Approvers have the right to deny late reimbursement requests, but, in practice, lateness alone has rarely impacted reimbursements in the past. 

As was discussed at an Administrator meeting, IRS tax regulations require reimbursement requests to be submitted in a timely manner to avoid being subject to income tax.  The University is working on revising its policy to clarify this, but, in the interim, travel reimbursements more than six months late should be sent to Jay Delaney.  DJP