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Keep everything. Share anything. Introducing Google Drive for UMN.

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Google Drive is the newest addition to the expanding list of Google Apps available for the University of Minnesota. It allows you to access and share all your files and folders, at any time and on any device. It will replace and enhance what you know today as your Google Documents list. To learn more consult Google Drive Versus Your Documents List.

What features are offered?

  • 5GB of storage available per account
  • Optional additional storage may become available toward the end of the year, and further information and updates will be shared as applicable
  • Create, share, and manage files
  • Sync files from your computer
  • Access on the go with the mobile app

How will you know when Google Drive is available to you?

Over the next few weeks, Google will implement a phased rollout of Drive to University accounts. It may already have appeared for some, but not others. This process will continue until Google has made it available to all University accounts, with an expected completion date of mid-June.

When you log in to Google Docs, you'll know it's available for you to try if:

  1. the Google Drive logo (Figure 1) is at the top of the page, and
  2. the phrase, "Keep everything, share anything: Try Google Drive" appears next to the logo.

If those two items do not appear on your Google Docs page, Drive is not yet available for your account.

You'll also be able to opt out of Drive until the phased rollout at the University is complete in June. At that time, you no longer will be able to opt out or switch views, and Google Drive will replace the current Google Documents list interface for all users.

What devices are supported?

  • Windows and Mac
  • Chrome OS
  • iPhone and iPad (coming soon)
  • Android devices

Where is Google Drive available?

Google Drive is everywhere you are--on the web, in your home, at the office and on the go. So wherever you are, your stuff is just...there. Ready to go, ready to share. My Drive is the home for all your files and you can sync files from your computer to My Drive.

No matter what happens to your devices, your files are safely stored in Google Drive. Google Drive lets you do more than just store your files. Share files with exactly whom you want and edit them together, from any device. Google Drive gives you instant access to Google Docs, a suite of editing tools that makes working together better--even when your teammates are miles away.

What changes will I experience?

Changes users will see in the new online interface include:
  • Collections are now called Folders.
  • When a user first switches to Drive, a view called My Drive contains:
    • Documents the user owns or has uploaded
    • Folders the user owns and the items contained within (regardless of ownership)
    • Nothing else, until the user drags items into My Drive
  • Note that items that aren't contained in My Drive by default must be dragged to My Drive in order to be synced.
  • Other items that would have previously appeared in the Home view of the Google Documents List can easily be found elsewhere. You can choose views and filters to see items that have been shared with you, recently opened documents, starred items, deleted items, items owned by a particular person, and more.
  • You'll have powerful new options to search, sort, or preview files.

What else do I need to know?

Before you are able to switch to Google Drive, you'll need to agree to its Terms of Service. Please note that Drive is covered under the University's contractual, negotiated Google Apps terms of agreement. The following screenshot (Figure 2) illustrates the agreement information that will appear when you download Google Drive.

User agreement screenshot Figure 2

Further information is available at:

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