September 2012 Archives

Closing duties at Magrath

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Hello all,

There has been some confusion in the past, when closing Magrath, about which duties belong to the Circulation staff and which belong to the security monitors. Here's an easy breakdown:

Circulation Staff: turn off monitors (public computers), shut down Circulation computers completely, unlock interior book drop, other Circulation-related tasks as noted in our closing procedures

Security Monitors: turn off lights in main room, close gates, key elevator

Please be sure to ask a Circulation Supervisor, and/or clarify with the guard on duty, if you have any questions about this.



Policy for Leaving Branch Libraries When Alone for Restroom Use

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There are times at the Plant Pathology Library, Veterinary Medical Library, and Natural Resources Library in which you'll have to leave the library to go to the bathroom when there is no other student worker or staff member there. Because of the amount of time staff are in these locations and the fact that there are two students for evening and weekend shifts this should not be a common occurrence. If it does occur put out the sign which states you'll be back in five minutes, close the office doors, and be sure to be back in shortly. Be sure to stow your own valuables in the offices so that they are secure. This should not be a common occurrence but know that you are able to do so. For those of you who work in the Natural Resources Library please speak with Amy Gmur or Nick Fugate about what you should do if a patron wants an item retrieved from the closed stacks while you are alone. If you have any questions about this please let Nick Fugate know. If you need to know where the nearest bathroom is in Borlaug Hall, Hodson Hall, or in the Veterinary Sciences Building please ask staff there so you know where to go.

Gate counts

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Hello all,

If you ever work the Circulation Desk at 6 p.m. or close (whichever comes first), please be sure to NOTE GATE COUNTS! Here's what that entails:

  • Library gate count -- display is located near the bottom of the inside security gate (closest to the Circulation Desk)

  • SMART Commons gate count -- display is on a small grey box directly inside the SMART area, right outside of the up/down gate

  • Extended Study Area (ESA) gate count -- another small grey box, located downstairs to the left of the doors leading to the Buford Ave. parking ramp. The counter is positioned directly underneath the handicap access button.

Please enter the Library gate count on the main schedule, and the SMART/ESA counts on the designated spreadsheet (yellow/blue columns). If you have any questions about this, PLEASE ask Nick, Steve, or me and we would be more than happy to go over it with you.

Thanks for your attention to this issue,


CFANS Printing

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You may get CFANS students (College of Food, Agricultural, and Natural Resource Sciences) in Magrath who have questions about printing. Here's the scoop:

~ CFANS students get $30/semester from their department for printing purposes
~ However, that money only works in CFANS labs -- NOT in general labs like Magrath.

Where are these labs? Glad you asked. Here's a website that explains it a little more thoroughly and lists the locations:

Coffee B50 and Ruttan 314 are the closest labs to Magrath that are CFANS-equipped; Green Hall 210A and Skok Hall 35 (by the old Forestry Lib) are also reliable labs.

Checking In and Out Videos

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When checking out or returning a video, either a DVD or VHS, be sure to check that the actual disc or tape is inside the case so that we do not have something returned or checked out without the video in it. If you ever have an item returned without the video ask the patron, assuming they returned it to you by hand, where the video is otherwise give the case to me so that I may contact the patron. If there is no video inside a case at check out get the patron's name and tell them that if we locate the video we will put it on hold for them and direct them to use ILL to request the video and inform them that they should mention in their ILL request that the video is missing so that ILL does not tell them to check out our copy. Let Nick know if you have any questions.

More Changes in Magrath Circulation Desk Area

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The book preshelves have been moved to the left of the reserve collection and are now just outside the door to Steve Koelher's office. The ASL videos and permanent reserve video collection and equipment, including headphones and DVD player remote, have been moved to opposite of where the reserves are now in Magrath in order to give the reserve collection room for growth as more items are added. The shelves have been rearranged a bit and the government/state document shelves have been given more space. The "Get It" shelf is in the same location. The bound journal preshelves have moved to the middle section of the short stack on the side closer to the circulation computer in the back. Please ask Nick Fugate if you have any questions as to where anything is. There may be more changes in the future as the desk continues to be reconfigured, so be aware that things may move and keep an eye open for further updates.

Accepting Reserve Material

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Hello all,

As it is the beginning of the new semester, instructors are beginning to turn in new course reserve material at the circulation desk. Below are a few guidelines:

  • When I'm here, please call me to the Circulation desk to receive the materials, even if what they are dropping off seems straightforward to you. Please do this even if I seem to be busy or not officially on backup. (If I'm talking to another staff person, it is okay to interrupt - reserves are top priority for me.)
  • If I'm not here, go ahead and accept the new materials. Here is the minimum amount of information I need:

  • Course information (instructor, department, course number)

    Information about texts to go on reserve (title, author, edition if applicable). If they have holdings information about the book - like call number, barcode, etc - that would be helpful to know as well, but not necessary.

    If the professor seems at all confused about what information is needed, please have him or her fill out the "Course Reserve Request" form (located in the black filing cabinet to the right of the Circulation Printer).

    Place any requests in my Reserves Inbox, located next to the plant on my desk.

  • If I'm not here and an instructor has any questions about course reserve, offer them my business card and encourage them to contact me directly. Because of many reserves changes, it is probably better for you not to guess on the answers.

Thank you for your close attention to this matter! Please feel free to ask me if you have any questions, and please comment on this entry to let me know you've read it.

Happy new school year,


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