September 2007 Archives

Invitation to Workflow Workshop in Wisconsin

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There are still spots available for the R2 Creating the Capacity for Change: Transforming Workflows and Organizations through Workflow Analysis and Redesign Workshop that WiLS is hosting. This workshop comes highly recommended from other OCLC Networks around the country. The R2 Workflow Workshop was so well received by the MLNC (Missouri) libraries that they plan to repeat the workshop by popular demand.

WiLS is offering a significant discount to multiple registrants from the same institution. The full description and online registration link are listed below.

  • September 28, 2007, 9:30a.m.-3:00 p.m., Pyle Center, 702 Langdon Street, Madison

Libraries face unprecedented demands to adapt to the digital environment. New and emerging tasks related to institutional repositories, non-MARC metadata, networked resources and new generations of users place additional pressure on staffs and workflows built to handle print materials. Yet print-related workloads are not diminishing as fast as digital workloads are growing. Meanwhile, the growth of external competitors such as Google and WorldCat increase the need for libraries to focus on user expectations and highlight their own unique attributes.

How can libraries turn these pressures into opportunities? How can librarians adapt workflows, priorities, and organizational structures to provide those services most important to users? How can library leaders create the capacity to pursue critical new initiatives­without increasing staff? What new tools and services can help? Join R2 to hear advice, both strategic and practical, drawn from our experience in workflow analysis and organizational redesign for academic libraries of all sizes and types.

Presenters will be Rick Lugg , one of the founders of R2 Consulting, and Matt Barnes, R2 consultant. R2 works with libraries and the businesses that serve them, with particular focus on selection-to-access workflows, integration of vendor and library systems, and eBooks and e-journals for libraries.

9:30-10:00 Sign-in and R2 set-up
10:00-11:00 Why Workflow Redesign (An Environmental Scan)
11:00-11:15 Break
11:15-12:15 Workflow Redesign: Principles and Practices
12:15-1:00 Lunch on your own
1:00-2:00 Creating Capacity in Collections, Acquisitions, Serials, E-Resources, Cataloging and Preservation
2:00-2:15 Break
2:15-3:00 Conclusion, Discussion and Questions

Sessions will progress from the basics to the specifics of workflow redesign:
Why Workflow Redesign? will review relevant trends in the information environment that are shaping new demands on libraries; topics include Predictions; Changing Users and Trends in Collection Development; Acquisitions; and Cataloging/Discovery.

Principles and Practices outlines R2's own approach to conducting workflow audits, and the business principles that guide our recommendations.

Creating Capacity examines sample recommendations and outcomes in specific areas. The hope is to promote the kind of thinking and interaction that library managers need to undertake a successful workflow analysis.

Fee is $200 for the first person from an institution and $50 per each additional person from the same institution.

Register Online

Fall Travel in the MINITEX Region

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Here's an update on when and where you will see us in the coming months.

MINITEX staff will be presenting at State Library Association conferences in North Dakota (Sept. 26-28), South Dakota (Oct. 17-19), and Minnesota (Oct. 24-26). Bill DeJohn will present his “State of the MINITEX Region, A Review” session, and other staff will give updates on OCLC products and services, WebJunction, and more! See the link below to view a complete schedule. Come see us at your state conference or visit us at the MINITEX booth!

View a complete schedule of all MINITEX sessions

Though we know some of you very well from speaking on the phone, we do not get to see all of you in person as often as we would like. We try to schedule regular site visits to MINITEX participating libraries talk about any issues related to OCLC, resource sharing, or cataloging. Plus, we love visiting the physical library and hearing about all the new projects going on out there at each of your institutions. This fall we're targeting the northeast corner of Minnesota (and what better time to be on the road). We're starting to contact and schedule site visits in Duluth, Cloquet, Hibbing, and Chisholm. If you would like us to stop by on our fall tour, drop us a line.

We recently scheduled a number of in person and online training sessions. Check out our training calendar!

View currently offered training in the MINITEX region

Level 3 Records in WorldCat

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Some of you may be following the discussions and debates surrounding Level 3 records in WorldCat on the various cataloging listservs (OCLC-CAT and AUTO-CAT). OCLC made an announcement in July that they would begin loading Baker and Taylor records into WorldCat (See the July MINITEX/OCLC Mailing article, page 6, to read more about this announcement), and, soon after the announcement, discussion in the form of complaints began on the listservs. BATS staff have also been reading all of the comments and taking note of the issues brought up by our MINITEX participating libraries. We would like to provide a short summary of the listserv discussion on Level 3 records. After reading, please send us your comments. We will soon be attending one of our semi-annual meetings at OCLC headquarters in Dublin, OH, and would like to be able to voice our participants concerns.

OCLC stated that they are loading these Level 3 vendor records because they have heard a lot of "discussion from libraries about the potential of getting bibliographic data earlier in the life cycle of that data and about the potential of reducing duplicative effort by repurposing vendors' data" (Glenn Patton, OCLC). These vendor records loaded into WorldCat are not intended for cataloging use as they are, but are there to be upgraded by member libraries, vendor cataloging staff, and OCLC. See Glenn Patton’s message at the end of this article to read OCLC’s official response.

Discussion from libraries on OCLC-CAT have said that these level 3 records are so brief that, rather than upgrade the record, one is better off cataloging them from scratch. Catalogers have also stated concerns about the quality of WorldCat with the recently loaded Baker and Taylor Level 3 records. To read more user comments posted to OCLC-CAT, you can access the listserv archives and search the subject line for “level 3 records.” NOTE: You need to be a subscriber to access the archives found here

Please comment or send us your feedback!

Read Glenn Patton's Official OCLC Response to the Level 3 Records in WorldCat

About this Archive

This page is an archive of entries from September 2007 listed from newest to oldest.

August 2007 is the previous archive.

November 2007 is the next archive.

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