Recently in OCLC Category

Directors and billing contacts of Minitex/OCLC participating libraries received an e-mail yesterday outlining upcoming important changes to the OCLC billing process.

Effective July 1, 2012, billing for OCLC products and services will move from Minitex to OCLC.

In July 2009 the nature of the partnership between Minitex and OCLC changed as support for OCLC products and services moved from Minitex to OCLC Support Services. That partnership continues to evolve as OCLC moves to consolidate and centralize administrative services and this billing transition is another step toward that end.

Minitex and OCLC will provide much more information about this transition in the coming months. You can also find more information about the transition on OCLC's Frequently Asked Questions webpage.

We are working closely with OCLC to ensure a smooth transition for each library. If you have any questions, please do not hesitate to contact

  • Carla Urban, of Minitex, at 1-800-462-5348 or

  • or

  • Becky Hurley, of OCLC Support Services, at 1-800-848-5878, ext. 4316 or

  • Thank you for your support as we make this change in billing, for your ongoing collaboration as a Minitex participant, and for your important contributions to the OCLC Cooperative.

OCLC WorldCat Turns 40

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Today marks the 40th anniversary of the launch of WorldCat, the world's most comprehensive database of resources held in libraries around the globe.

On August 26, 1971, the OCLC Online Union Catalog and Shared Cataloging system (now known as WorldCat) began operation. That first day, from a single terminal, catalogers at Ohio University in Athens, Ohio, cataloged 133 books online. Today, WorldCat comprises more than 240 million records representing more than 1.7 billion items in OCLC member libraries worldwide.

"We congratulate the thousands of librarians and catalogers around the world who have helped to build WorldCat over the past 40 years keystroke by keystroke, record by record," said Jay Jordan, OCLC President and CEO. "We who work at OCLC are proud to have been a part of this remarkable story, and I want to thank our member institutions and employees for the years of dedicated effort that helped build this unique resource. Fred Kilgour's vision - improving access to information through library cooperation -- is every bit as vital today as it was in 1971. This anniversary is an important milestone in a shared journey that, I believe, will continue for many decades to come."

WorldCat is a database of bibliographic information built continuously by OCLC libraries around the world. Each record in the WorldCat database contains a bibliographic description of a single item or work and a list of institutions that hold the item. The institutions share these records, using them to create local catalogs, arrange interlibrary loans and conduct reference work. Libraries contribute records for items not found in WorldCat using OCLC shared cataloging systems.

"In retrospect, I have to say that in those early days, I don't think we really understood the enormity of the system that we were embarking upon, much less did we consider what the future possibilities might be," said Lynne Lysiak, who had just started her career at Ohio University Libraries when WorldCat first went online, and is now retired. "As OCLC forges ahead now with WorldCat Local and cloud-computing developments, they are embarking on a new era and suite of services for libraries and their users. It's an exciting time."

"OCLC cataloging and resource sharing services and our library management systems continue to help libraries improve their productivity, save money and improve access to their collections," said Mr. Jordan. "Against a backdrop of continuous technological change, WorldCat and the OCLC cooperative have continued to grow."

Since 1971, 240 million records have been added to WorldCat, spanning more than 5,000 years of recorded knowledge, from about 3400 B.C. to the present. This unique collection of information encompasses records in a variety of formats--books, e-books, DVDs, digital resources, serials, sound recordings, musical scores, maps, visual materials, mixed materials and computer files. Like the knowledge it describes, WorldCat grows steadily. Every second, library members add seven records to WorldCat.

Once records have been added to WorldCat, they are discoverable on the Web through popular search and partner sites, and through

Records entered into WorldCat since 1971 have been continuously migrated, reformatted and updated to conform to newly issued cataloging standards. They have been touched and enhanced hundreds of times by librarians around the world and by OCLC staff and automated systems.

The first OCLC cathode ray tube terminal was the Irascope Model LTE, which was manufactured by Spiras Systems. OCLC deployed 68 LTES, one of which is now on permanent display in the National Museum of American History, Smithsonian Institution, Washington D.C., and another in a new OCLC Museum dedicated today in Dublin, Ohio. The LTE was connected to OCLC via a dedicated, leased telephone line from AT&T; message traffic moved at the rate of 2400 baud (2,400 symbols per second).

People can now use their mobile phones to access WorldCat via WorldCat Local, where 4G wireless downloads are 2,500 times faster than the original OCLC network. Wired networks are now 416,000 times faster.

Find more about WorldCat on the OCLC website, and watch WorldCat grow as libraries around the world contribute to the database.

OCLC to hold prices flat for 2012 fiscal year

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On behalf of OCLC...

To the OCLC Membership:

I want you to know that OCLC will again hold the line on pricing for the fiscal year commencing July 1, 2011. This will be the third consecutive year that OCLC has held prices flat.

This action was supported by the Board of Trustees during its meeting earlier this month. Both the Board and the management team agree that this decision reflects the values of a cooperative, acting in the best interests of its members and participants during a time of economic stress. It is equally clear that on behalf of its members OCLC must pursue its public purposes vigorously. We must continue to promote innovation and invest in developing services to control costs for libraries. In particular, as OCLC delivers Web-scale services, libraries will be able to optimize workflows and take full advantage of the technologies that the Web and cloud computing offer. The scale of the investments to launch these solutions rivals any development effort that the cooperative has undertaken in its 44 year history.

Investments in research and advocacy programs will also remain central to our plans. Already this year, significant studies have been released by OCLC Research, including, Cloud-sourcing Research Collections: Managing Print in the Mass-digitized Library Environment, which examines the feasibility of outsourcing management of low-use print books held in academic libraries to shared service providers. The latest OCLC membership report, Perceptions of Libraries, 2010: Context and Community, was released last month and offers new insights into information consumers and their online information seeking behaviors. OCLC's investments in research on behalf of its members will continue in 2012 and beyond to support and advance libraries and their work.

Frankly, I must temper the good news by noting that in the future OCLC will not be able to absorb inflation year after year without passing through some of those costs to participating institutions. While our balance sheet and cash flows are sound, we must manage costs very strictly to maintain good financial health and advance the cooperative into the next generation.

OCLC members have been through many up and down economic cycles during the past four decades, but the members always have chosen to sustain the cooperative to advance OCLC's public purpose. In that spirit, the promise of Web-scale Management Services bodes well for OCLC's capacity long into the future to deliver information to people across the world when and where they need it. Toward that end, we will continue to do everything we can to control costs and add value. We look forward to working with you to achieve the vision set out by Fred Kilgour almost 50 years ago.

- Jay Jordan
OCLC President and CEO

If you'd like to hear more from libraries that are using OCLC Web-scale Management Service, register for this webinar on February 3.

Jackie Beach of CPC Regional Libraries in North Carolina, Michael Dula of Pepperdine University and Jason Griffey of the University of Tennessee Chattanooga -all early members of the user community- will explain why they chose Web-scale Management Services and will share their progress to-date.

Additionally, Andrew K. Pace, OCLC Director of Networked Services, will host the Webinar and talk about the strategy of Web-scale Management Services.

Date & Time:
Thursday, February 3 at 1:00 p.m. (Central)

Register Now

OCLC Nominations to Global Council Sought

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Please see Wilbur Stolt's message below. If you have an interest, please consider nominating yourself or someone to serve on the OCLC Global Council. It would be great if we could get another representative from our region.

Thanks for the consideration.
Bill DeJohn, Director, Minitex

I need your help promoting participation in the OCLC Global Council. The process to nominate staff from OCLC libraries to serve on the Global Council is open through December 10, 2010. I wish to encourage OCLC library staff in our region to nominate colleagues to stand for election to the Global Council. It is an important component in OCLC governance and we need to have voices in the Global Council. Please see the information below about the nomination process and contact me if you have questions.

Best wishes.
Wilbur Stolt
Director of Libraries
University of North Dakota


OCLC Global Council Nominations

Submit nominations for OCLC Global Council Delegates and Americas Regional Council Executive Committee Officers by Dec. 10 2010. OCLC members throughout the Americas are invited to participate in the nominations process for the election of delegates from the OCLC Americas Regional Council (ARC) to serve on the OCLC cooperative's Global Council.

The Americas Regional Council Executive and Nominating committees are seeking nominations for Global Council delegates from staff of OCLC member organizations (including libraries, archives and museums) in Canada, Latin America and the Caribbean, and the United States. We also are soliciting nominations for two officers and four Members-at-Large on the Americas Regional Council Executive Committee.
Each member organization in the Americas Region will have one vote per qualifying member institution. If you (or your organization's director) have not already done so, please update the contact information of the person who will vote on behalf of your library.

You (or your library's director) will need your OCLC symbol to update your organization's voting contact information. You will also need your OCLC symbol to submit your nomination.

Send your nominations by Dec. 10 2010!

Learn more

Update your voting contact information

July/Aug Minitex/OCLC Mailing Now on Web

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The JULY/AUGUST Minitex/OCLC Mailing is now available on our website:

The issue includes:

  • Wilbur Stolt Elected to OCLC Global Council
  • Searching WorldCat Using Twitter
  • Web-Scale or Bust; OCLC's Maximizing Use Webinar Series
  • Connexion Client 2.20 Released
  • RDA Q & A
  • RDA at ALA Annual
  • WebJunction Digitization & Preservation Symposium
  • MDL Annual Meeting Summary
  • OCLC Milestone Record Added by Minitex Staff
  • CONTENTdm Featured Collections

OCLC Event: Web-scale or Bust

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You're invited to an OCLC Web event, "Web-scale or Bust: Harnessing Cooperative Innovation for Management Service"

Join Andrew Pace, OCLC Director of Networked Services, pilot participants and Advisory Council members for a live Web event as they discuss how OCLC Web-scale Management Services can positively impact your library's budget and workflows. See Web-scale Circulation and Acquisitions components in action and learn about the underlying technologies that truly make this a next-generation suite of management services.

Wednesday, July 21, 2010

1:00 - 2:00pm (Central)

Reserve your seat

Upcoming OCLC Training for August

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Minitex Bibliographic and Technical Services has scheduled the following webinars on OCLC-specific cataloging topics in August:

This class will show you how to use CatExpress to search for, edit, and export records and how to set or delete holdings in WorldCat. It will also cover options for customizing CatExpress and sources for documentation and statistics.

Thursday, Aug. 5, 9:30 a.m. - 10:30 a.m., Central

Connexion Browser Module 1: WorldCat, MARC, & Browser Basics
This is an introduction to OCLC's WorldCat bibliographic database, to the MARC bibliographic record format, and to the structure and basic navigation of Connexion Browser.

Wednesday, Aug. 18, 10:00 a.m. - 11:00 a.m. Central

Connexion Client Module 2: Basic Searching in Connexion Client
This class provides instruction on performing basic bibliographic searches with Connexion Client. Participants will learn how to search WorldCat for one record at a time and to evaluate whether a record matches the item to be cataloged.

Thursday, Aug. 12, 1:30 p.m. - 2:30 p.m. Central

Connexion Client Modules 3 & 4: Basic Editing, Record Processing, and Save File Maintenance
This course demonstrates how to use Connexion Client to process MARC records one at a time--including editing, update holdings, exporting, and creating labels. It also covers online and local save files.

Tuesday, Aug. 24, 1:30 p.m. - 3:00 p.m., Central

Introduction to Using OCLC Cataloging Statistics
Have you ever wondered how many original records your library added to WorldCat, or how many records your cataloging staff enriched in the past year? You can find out how to locate these types of statistics and others from the OCLC Product Code Detail Usage Report and from the OCLC Usage Statistics Web site. This webinar will focus on how to access and interpret your cataloging related OCLC statistics.

Monday, Aug. 16, 1:00 p.m. - 2:00 p.m., Central

Browse all Minitex's upcoming training session
View our complete calendar

Wilbur Stolt Elected to OCLC Global Council

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Minitex is pleased to share the news that Wilbur Stolt, Director of the University of North Dakota Libraries, has been elected to a three year term as an OCLC Americas Regional Council (ARC) Delegate to the OCLC Global Council!

As such, he will represent the interests of OCLC members in the Americas and, in particular, those of us in the Minitex region, to the OCLC global governance body that was formed a year ago. Judging from his previous activity as Minitex Delegate to the OCLC Members Council, ARC's predecessor, we know that Wilbur will ably advocate for libraries in our region and especially for the needs of smaller libraries.

Congratulations, Wilbur!

For more information on the recent election, visit the OCLC website

Thanks to all of you who participated in the election.

DUBLIN, Ohio, June 21, 2010--A new WorldCat record use policy, developed by a Record Use Policy Council and informed by community input, has been approved by the OCLC Board of Trustees. WorldCat Rights and Responsibilities for the OCLC Cooperative will be effective August 1, 2010.

The new policy outlines the rights and responsibilities associated with stewardship of the WorldCat bibliographic and holdings database by and for the OCLC cooperative, including the use and exchange of OCLC member-contributed data comprising WorldCat.

The policy was drafted by the Record Use Policy Council, a group of 12 library leaders charged by the OCLC Board of Trustees to craft a replacement for the Guidelines for Use and Transfer of OCLC Derived Records, which was developed in 1987.

In April 2010, the Record Use Policy Council submitted to the library community and to the OCLC Board a draft policy that began a two-month period of community review and discussion. More than 275 comments were gathered via e-mail, phone, meetings and letters, in an online forum, and by monitoring blogs, listservs, and Twitter. At the end of May, community input was incorporated and a policy statement was submitted to the OCLC Board, which approved the revised document during its June meeting.

"We decided to emphasize a code of good practice for members of the cooperative, based on shared values, trust and reciprocity," said Jennifer Younger, Co-Chair of the Record Use Policy Council, President-Elect, OCLC Global Council and Chair, Board of Directors, Catholic Research Resources Alliance. "The focus of the new policy is on member rights and responsibilities--instead of data ownership issues, detailed provisions or restrictions--with the general aim of fostering innovation in our ever-changing information landscape."

The policy is based on the premise that OCLC members value WorldCat as a comprehensive, timely, and accurate reflection of the consolidated holdings of those members. The policy's intent is to encourage the widespread use of WorldCat bibliographic data while also supporting the ongoing and long-term sustainability and utility of WorldCat and of WorldCat-based services such as resource sharing, cataloging, and discovery.

"The new policy supports library choice in a hybrid environment of metadata types and content standards," said Barbara Gubbin, Co-Chair of the Record Use Policy Council and Director, Jacksonville (Florida) Public Library. "It recognizes as essential the need for OCLC members to share and reuse their data with many partners, across many systems, sites, and applications."

The Record Use Policy Council was named in September 2009 to develop this new policy by providing a broad and inclusive set of perspectives and experiences, determining the current and future information needs of the library community, and gathering and including feedback from the library community.

"We heard from many OCLC members, and we listened," said Larry Alford, Chair of the OCLC Board of Trustees and Dean of University Libraries, Temple University. "This process was an exercise in governance of the collaborative by its members. The result is a new record use policy that will serve the cooperative well as we continue to nurture and grow WorldCat while providing libraries with the flexibility they need to use WorldCat derived data in innovative ways in a rapidly changing information environment." Mr. Alford acknowledged the work of the Record Use Policy Council. "These global library leaders spent many months grappling with complex issues and listening to library community input," said Mr. Alford. "OCLC members worldwide owe this dedicated group a deep debt of gratitude for their time and hard work."

The new policy will become effective Aug. 1, 2010, replacing the Guidelines for Use and Transfer of OCLC Derived Records. Because the data sharing environment is constantly and rapidly evolving, this new policy will be regularly reviewed to ensure its continued timeliness.

To view the new policy, including a Frequently Asked Questions document and a comparison between the draft submitted for community review and the final document, visit the website.

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