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Meeting Notes, June 17th 2008

Present: Lora Bunge, Julie Cousins, Lindsey Fabian, Nathan Mitchell, Therese Ockenden, Elizabeth Richardson, Anne Samuelson, Sarah Shorma, Megan Treziok, Mark Weaver

Present: Lora Bunge, Julie Cousins, Lindsey Fabian, Nathan Mitchell, Therese Ockenden, Elizabeth Richardson, Anne Samuelson, Sarah Shorma, Megan Treziok, Mark Weaver

Announcements: None.

Old Business:

Logo
Voted on Design F for our Green Team logo. The logo will be used on any public postings or mailings (paper reuse boxes, bulletin board, any signage, e-newsletter, etc.) Nathan will e-mail to the group.

Meeting with Bernie Harlow
Nathan and Lindsey met with Bernie to discuss the Green Team. He is generally supportive but asked for clarification on the purpose of some of our actions. For instance, if we are using recycled paper and recycling why do we need to conserve paper use more?

Cubicle paper recycling boxes
Bernie thinks we do not need to purchase new boxes but can just use paper box lids, etc.

Bulletin board
Bernie supports us having a bulletin board and he recommended finding existing space rather than purchasing a new board. Lindsey suggested that the Epi News board by the mailboxes could be moved so that the Green Team can use the space. We will post a paper copy of the newsletter on the board and make a suggestion envelope for comments, suggestions, and criticisms of WBOB employees.

One-sided paper boxes
Keep an eye out for the Caribou Coffee boxes. We need 20+ boxes for the copiers/printers in WBOB and the ECRC. Sarah will design labels for the boxes. Any boxes you find can be dropped off in Nathan’s cubicle.

New tasks / action items

Newsletter
We divided up newsletter assignments, each to be posted on the blog by June 24th.

Newsletter tasks
Message from Division (Bernie) – Nathan
Message from University (Amy Short) – Nathan
Quarterly paper purchasing – Elizabeth/Sarah
Quarterly printing (July 1st on) – Mark
Translation into trees, pollution, etc. – Elizabeth
Reduce > Reuse > Recycle – Megan
Reduce – duplex print instructions – Therese
Reduce – margins instructions – Julie
Reduce – PDF’s not faxes instructions – Elizabeth
Reduce – print preview, don’t print emails, archive at 2/4 pg/sheet– Nathan
Reduce – bulletin boards – Lindsey
Reuse – One-sided paper bins – Sarah
Recycle – what goes in bins, post-consumer products, etc. – Anne
Green Team info – Lora

Sarah ----- Make one-sided paper box labels
-------------- Find out how much paper is purchased and if the current brand is recycled paper and if not, why?
Megan ----- Ask Tom and Sean to deposit Caribou coffee boxes in cube 335B (Nathan’s)
Anne ----- Write blurb for next EpiCH News and submit to Carol Wiebe by June 25th
Elizabeth ----- Collect monthly copier counts from Tom
----------Write instructions for PDF printing/copying to replace faxes
Mark ----- Start quarterly printer counts July 1st;
--------------Check for a Jan-June printer count
Therese ----- Write instructions for duplex printing
Julie ----- Write instructions for changing default margins (MS Office)
Lora ----- Post garbage bins signs to discourage waste
Lindsey----- Establish bulletin board and patrol
--------------- Green Team suggestion box
Nathan ----- Check with Jeff to make sure he’s on board
--------------- Send talking points to Bernie

Calendar
June 24th -----Deadline for posting newsletter items
June 30th -----Review newsletter via e-mail
---------------Deadline for interventions, e.g. 1 sided paper bins, updating web instructions
July 1st ----- No meeting
July 8th ----- Send newsletter