January 10, 2011

News from Around the Libraries
 
Google Scanning Project Update
January brings us good news for the Google scanning project.  Google has restored our shipment volume back to 44 carts per month, beginning with the January shipment.  Pulling will begin in the Entomology, Fisheries, and Wildlife (EFW) library in January for the February shipment to Google.  EFW library materials to be scanned by Google include the Beekeeping collection of distinction and represent UMN's first collection of distinction to be scanned.  Thanks to Linda Eells, Madonna Smith, and Philip Herold, who have welcomed the Google team to EFW and are assisting in project preparations and strategies there.  In addition to EFW, the project team continues to pull from the Wilson Library Annex (22 trucks each month) and MLAC (11 trucks each month).

- Sue Hallgren
 
Libraries Sponsors Duraspace
We are happy to announce that the University Libraries has become an organizational sponsor of  DuraSpace.  The DuraSpace organization develops solutions for the archive and preservation arena, "providing open technologies for durable digital content".  The IT Division will air the following informational Webinar for all staff interested in learning about our participation.
 
From the Duraspace leadership:
The DuraSpace team would like to extend our warm and sincere thanks to all of our sponsor organizations!  As a benefit of sponsorship, you are cordially invited to attend a special "DuraSpace Sponsor Webinar" hosted by the DuraSpace Executive Team.  Please join us on Tuesday, January 25 for presentations by Sandy Payette, Michele Kimpton, and Brad McLean for insight into the DuraSpace mission, strategic plans, accomplishments, and key initiatives.  Topics will include:
- Mission, vision, future
- Open source projects and collaborations
- Community programs 
- Sustainability
- Innovation and emerging technologies
- DuraCloud preview

Webinar Logistics
Tuesday, January 25, 2011
10:00 am to 11:30 am
Room S30B, Wilson Library

For more on DuraSpace see: http://www.duraspace.org/

- Jon Nichols
 
Public Printing is Now Available
Thanks to the hard work of Libraries IT staff and Metro Sales, Uniprint was successfully updated and installed on all Libraries public workstations and printers last week.

- Amy Boemer
 
Public Workstation Access Wilson Pilot Begins
The Public Workstation Access Implementation group has worked for many months to develop procedures that balance the need to comply with the new University Securing Private Data policy requirements with the access needs of our primary users and guests.  After many meetings with staff and other stakeholders, we are pleased to inform you that Computer Support and public services (AP and IADS) are ready to begin.  We will use a staged implementation approach because of the many inter-connected business and technical requirements, including new software installation and testing, public workstation desktop reimaging, database creation and patron record loading, public notification, and staff software training.  We anticipate running the pilot through spring semester, during which time we will closely monitor activity and evaluate our various business and technical rules, seeking areas of improvement, as we then move forward with a goal of systemwide implementation.

Here's what to expect in Wilson Library this next week:
- Software installation, testing and reimaging of public workstations with the CybraryN Patron Authentication software.  Reimaging is scheduled to begin on Monday, January 10, 2011.
- Preloading and testing of Friends of the Libraries (at the borrower's level) and Special Privilege records into the patron manager database.  This step reduces front line staff work related to this new benefit feature.
- The existing guest login ( "libguest") will continue to work on computers with the old login image.  Once a workstation is reimaged, a new guest account is required (the "libguest" username will no longer work).  Wilson desk staff have received the new "ul-pa-guest" login to be used on the reimaged machines.
- Staff will continue to log users in using "ul-pa-guest" until we have completed all software testing and baseline staff training.  We anticipate having all requirements in place by the start of the new semester at which time this password will be deactivated and we will begin registering guest users and issuing Public Workstation Access cards.
- Starting this Monday morning, IADS and AP staff in Wilson will inform individuals requesting guest login of the upcoming change to individual account registration and provide them a printed handout detailing the new procedures.  Service desks have received copies of this and other documents (Staff and Guest FAQs) for public distribution.
- In addition, signage will be placed near computer workstations and at the Wilson Library entrances informing guests of upcoming changes.  Guests will be directed to Wilson Reference, Circulation, or Basement Exit services desks for more help.
- Software training sessions for public service point managers/supervisors (no registration necessary) takes place on Wednesday January 12, 2011, 9.30 am to 10.30 am and Friday, January 14, 2011, 2:00 pm to 3:00 pm, both in room S30B, Wilson Library.
- Copies of all resource documents can be found on the Implementation wiki site at: https://wiki.lib.umn.edu/AP/PublicWorkstationImplementationStaffTraining .
 
If you have any questions, please don't hesitate to contact us.  Note that Mike Sutliff will lead the reimaging effort and is available as the technical contact for the next few weeks during Michael Winters absence.

- Mary Schoenborn and Michael Winters (project leads) on behalf of the Public Workstation Implementation group
 
Tech Services Ten Cents
December was one snowstorm after another, the snowiest December in the Twin Cities in modern times.  During this snowy December, the shortest work month of the year, with short days and long nights, TS staff dug into their work with the same determination that they used to shovel their way through the snow outside.  They were: Delving into cataloging... Mining the code... Piling up accomplishments... Drifting into the holidays...
 
See the details at: https://wiki.lib.umn.edu/TS/Newsletter

- Technical Services
 
Wiki Home Page Revised
The Wiki Home Page at: https://wiki.lib.umn.edu/ has been revised to contain links to the content you need most often.  The page includes:
- Links to divisions and departments.
- A new section with Libraries resources including Libraries forms, Master Calendar, project management resources, equipment and technology information, and more.
- Monday Memo overview with a link to the Monday Memo blog.
- Link to Libraries-wide information about our mission, visions, strategic themes, planning, budget, assemblies, and more.
If you have feedback about these changes, or if you'd like additional information added to the Libraries resources section, contact Jennifer Reckner at: reckn001@umn.edu .  

- Jennifer Reckner
 
 
Staff Tidings and Kudos
 
Interim Management of Aleph Account Administration
Beginning January 3, 2011 and lasting through approximately the end of March, Dana Peterson will take over interim responsibility of Aleph account administration for the Twin Cities and Rochester campuses while Francine Dupont-Crocker is away on maternity leave.  Francine and Enterprise Technology (ET) staff have been working closely with Dana to ensure a smooth transition of responsibilities.  Libraries staff will now see Dana's name and contact information on all Aleph security forms, as well as the Aleph Access and Security wiki page.  Thanks to Dana for taking on this critical responsibility.  Questions can be referred to Connie Hendrick at: c-hend@umn.edu or Francine Dupont-Crocker at: fdupont@umn.edu .

- Connie Hendrick and Francine Dupont-Crocker
 
 
Upcoming Events
 
Upcoming Candidate Interviews and Presentations: Collection Management and Preservation Strategist
Please join us for the public presentations of candidates Mary Miller and Tony White for the Libraries position of Collection Management and Preservation Strategist.  The position description is at: https://wiki.lib.umn.edu/wupl/HR.CurrentSearches/UL272PositionDescription.pdf .
 
Candidate: Mary Miller
Friday, January 14, 2011
9:45 am to 10:45 am
Room S30B, Wilson Library
 
Mary Miller currently serves as the Preservation Librarian for Stanford University Libraries and Academic Information Resources at Palo Alto, California.  Prior to her work at Stanford, she served as the Reference and Operations Specialist for the American Library Association Archives at the University of Illinois at Urbana-Champaign (UIUC).  The candidate subsequently stepped into the role of Archival Operations and Preservation Specialist for UIUC's University Archives before moving to Stanford in 2008.  Mary Miller took her MLS at UIUC in 2006.  Her CV materials may be viewed at: https://wiki.lib.umn.edu/wupl/HR.CurrentSearches/ResumeMMillerUL272 .
 
Candidate: Tony White
Wednesday, January 19, 2011
10:00 am to 11:00 am
Room S30B, Wilson Library
 
Tony White is the Head of the Fine Arts Library at Indiana University, Bloomington, since 2007.  Prior to this position, he worked as the Art and Architecture Librarian and the interim Director of Reader Services at the Pratt Institute Library in Brooklyn, New York.  The candidate also worked as a scanning technician for Indiana University's Visual Resources Center and as a conservation technician at the Yale University Library in New Haven, CT.  Tony White took his MLS at Indiana University, Bloomington in 2003 and earned an MFA in Print Media and Books Arts from the School of the Art Institute of Chicago in 1997.  His CV materials may be viewed at: https://wiki.lib.umn.edu/wupl/HR.CurrentSearches/ResumeAWhiteUL272 .
 
Please feel free to send any questions and feedback to search committee chair Charles Spetland at: c-spet@umn.edu .
 
We hope to see you there!

- Charles Spetland and Cheryl Hulting, on behalf of the UL272 search committee
 
Wilson Library Hosting Its First Ever GOPHERBALOO!
Middle and High school students preparing History Day projects from the Twin Cities area and beyond are invited to attend the Wilson Library Gopherbaloo on Saturday, January 15, 2011, 12:00 pm to 6:00 pm.  This is an opportunity for young researchers to experience Minnesota's largest research library while studious Gophers are still on break!
 
Like other History Day Hullabaloo's (held at Hennepin County Library, Central), students who attend the Wilson Library Gopherbaloo on Saturday will have the opportunity to take advantage of:
- One-on-one mentor support with UMN graduate students.
- Mini lessons offered by Minnesota Historical Society program staff and others on various History Day topics.
- Enhanced research support from librarians - staff will help students navigate our fantastic print and electronic resources.
- Sample project viewing - learn how to create a winning video, poster, written paper, and more.
 
Other advantages for young researchers who attend the Gopherbaloo:
- Access to the largest collection of resources in the state of Minnesota.
- Power lessons offered by Government Publications (primary sources!) Librarian Kirsten Clark.
- Inexpensive ($6/day) off-peak parking in the 21st Avenue Ramp.
- Free copies.
- A parent lounge with refreshments.
- Research fun and prizes!
 
This event is sponsored in collaboration with the Minnesota Historical Society, UMN History Department History Day program, Minitex, and the University of Minnesota Libraries.  As with other History Day school visits, Legacy Fund dollars support youth and teacher participation in the Gopherbaloo.  Please contact Mary Schoenborn, Wilson Library, at: hawki003@umn.edu with questions!

- Mary Schoenborn
 
 
Tips, Tricks, and Tools
 
Life Could Be Easier Tip of the Month: Scanning Options in the University Libraries
Electronic copies of your documents can be made in most of the libraries on campus.  Here are some scanning locations:
 
Wilson Library:
- SMART Commons on first floor, two 8"x11" scanners at workstations with graphics software to manipulate images and email documents.
- Basement level, one photocopier-scanner, free to use; save to USB stick.
- Borchert Map Library, two 8"x11" scanners; three 11"x17" scanners at workstations with graphics software to manipulate images and email documents.
- Periodicals, six microfilm/microfiche scanner-copiers.
 
Walter Library:
- SMART Commons in room 204 Walter, two 8"x11" scanners at workstations with graphics software to manipulate images and email documents.
- Room 206, one microfilm/microfiche scanner, free to use; save to USB stick.
 
Magrath Library:
- Reference area, one 8"x11" scanner on the Uniprint station, free to use; save to USB stick.
 
BioMedical Library:
- Second Level, two 11"x17" scanners at workstations with graphics software to manipulate images and email documents.
- Room 207, one microfilm/microfiche scanner, free to use; save to USB stick.
 
For scanning options at the branch libraries or special collections, contact the unit directly.  Most library locations provide scanners.

- Virginia Bach, on behalf of the Current Awareness and Personal Information Management Collaborative
 
 
Workshops, Training Sessions, Brown Bags, Etc.
 
Staff Education and Development
Check out upcoming classes offered by Libraries Staff Education and Development (SED) at: https://wiki.lib.umn.edu/SEDP/HomePage .

Minitex
Minitex offers a dynamic schedule of webinars and training sessions.  The full schedule may be found at: http://www.Minitex.umn.edu/events .
 
 
Exhibits at the Libraries
 
All the Queen's Men: Elizabeth I and the Foundation of Empire
Through Saturday, January 22, 2011
Atrium Gallery, Elmer L. Andersen Library
http://blog.lib.umn.edu/lib-web/events/2010/03/all_the_queens_men_elizabeth_i.html
 
At the Center of the World: Istanbul Past and Present
Through Saturday, February 26, 2011
T. R. Anderson Gallery, James Ford Bell Library, Wilson Library
http://blog.lib.umn.edu/lib-web/events/2010/03/at_the_center_of_the_world_ist.html
 
Saving Our Lives: Celebrating Ten Years of the Tretter Collection at the University of Minnesota
Highlighting the importance of preserving GLBT cultural heritage and the significant impact it can have on the lives of individuals and our community
Through Saturday, February 5, 2011
Monday through Friday: 8:30 am to 4:30 pm, Saturday: 9:00 am to 1:00 pm (closed on University holidays)
Atrium Gallery, Elmer L. Andersen Library
http://blog.lib.umn.edu/lib-web/events/2010/03/saving_our_lives_celebrating_t.html
 
Seed Stories: Catalogs of Life and Garden in America
Through Sunday, April 3, 2011
Reedy Gallery and Andersen Horticultural Library, Minnesota Landscape Arboretum
 
Urban Tides, Drifting Borders: A Study of Surface as Substance
Through Friday, January 28, 2011
Architecture and Landscape Architecture Library
http://blog.lib.umn.edu/lib-web/events/2010/12/urban_tides_drifting_borders_a.html
 

For previous issues, visit the University Libraries Monday Memo blog at: http://blog.lib.umn.edu/mondaymemo/ .

The University Libraries Monday Memo editorial policy can be found at: https://wiki.lib.umn.edu/Communications/InternalCommunications .

For items to be included in the University Libraries Monday Memo, please send all announcements to monmemo@umn.edu , before 12:00 pm the preceding Friday.