There are also discreet sets of material within an institution related to a particular project or office that is no longer in operation. This material is easier to bookend with a beginning and an end, but often comes to the archives in batches over a period of time. Such is the case with the records of the Board of Governors, an institutional body charged with the management of the University Hospitals from 1975-1996.
In October 2006 I discussed the acquisition of an almost complete run of the BoG minutes. I then identified an existing collection of BoG material already located at University Archives. A year later, my good friends at the Wangensteen Historical Library opened up a locked filing cabinet and discovered nearly 12 boxes worth of additional material related to the Board of Governors' activities.
For an institutional body that ceased to exist almost 12 years ago, the BoG had the ability to generate records faster than I could collect them.
Now, with the assistance of University Archives, all sets of material related to the Board of Governors are being organized as a single collection that will be available for research and administrative use.
Read the minutes from the first Board of Governors' meeting held on January 15, 1975: