Office of Information Technology

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December 30, 2011

Staff Updates

  • Mary Klauda (Student / eLearning) is retiring from the University and her last day will be Wednesday, January 11. Mary plans to continue insisting that she is too young to retire! She will be consulting as well as investigating other encore career possibilities.
  • Ellen Thayer (University Technology Training Center) is leaving the University after 26 years of service. Ellen will pursue her passions including all things French, Argentine Tango, and travel near and far. The full time journey will start after her last day on Wednesday, January 11.

December 28, 2011

Town hall forum for new web hosting service planned

The Office of Information Technology (OIT) has scheduled a town hall forum to inform the University community about it's current web hosting services redesign project for 10-11 a.m. Friday, Jan. 13 in Science Teaching and Student Services room 131A.

The session also will be accessible online via UMConnect,and the recording will be made available after the event. No R.S.V.P. is necessary.

Web hosting services provided by OIT have grown organically over time, resulting in a fragmented support and delivery structure. We are currently working on a comprehensive road map for our web hosting services, and better defining our partnerships with our customers and units.

The goal for this project is to reduce redundant web hosting services and provide a common enterprise platform with a larger feature set. These common good services, which enable University units to post their own content online, provide the University with web content that is vital to its mission of teaching, outreach and research.

The town hall forum will provide an opportunity for the University community to explore the redesign process, and for OIT to provide overall project information and explain the upcoming RFP vendor process. Attendees will have the opportunity to ask questions and provide OIT with user feedback.

OIT web hosting service: town hall forum

The University of Minnesota Office of Information Technology (OIT) is currently in the process of redesigning web hosting services. These common good services, which enable University units to post their own content online, provide the University with web content that is vital to its mission of teaching, outreach and research.

Web hosting services provided by OIT have grown organically over time, resulting in a fragmented support and delivery structure. We are currently working on a comprehensive roadmap for our web hosting services, and better defining our partnerships with our customers and units. The goal for this project is to reduce redundant web hosting services and provide a common enterprise platform with a larger feature set.

The project team is providing an opportunity for the University community to explore the redesign process at a town hall forum. The purpose of this forum is to inform the public about the overall project and explain the upcoming RFP vendor process. This forum is also for the general audience to voice questions and for us to gather user feedback.

Please join us on Friday, January 13 in the Science Teaching & Student Services building, room 131A from 10:00 - 11:00 a.m. This session will also be accessible online via UMConnect at umconnect.umn.edu/wh and the recording will be made available after the event. No R.S.V.P. is necessary.

Thank you,
Web Hosting Project Team

December 23, 2011

Staff Updates

  • Gary Pothoven joined OIT this week as a Workstation Support Consultant on the Workstation Management team. Welcome to OIT!
  • Brandon Lattin also began his new role as a Workstation Support Consultant this week.
  • Bradley Kaufman joined the Active Directory team as a Computer Management Administrator this week.

December 22, 2011

Teamwork! Great Work by the CM Group

From Mark Hove, manager of Active Directory services: 

For the second time in less than a week, members of the University of Minnesota Computer Management (CM) group have had updates packaged, tested, and distributed to CM participants prior to me receiving the US-CERT Technical Cyber Security Alerts!

Well done! Thanks again to Dale App (3x Adobe updates last Friday  12/16) and Warren Mason (2x Mozilla Firefox versions today, 12/21). You guys set a very high standard and are just two examples of how the CM-group is the premier model for technical collaboration throughout the University. Way to go everyone! 

Note: If you are an IT professional at the University and want to learn more about the role of the CM group, we welcome you to attend the next meeting.

Date: Thursday, Jan 26, 2012
Time: 10:30 a.m.– noon  
Location: Walter Library 101


December 20, 2011

Technology-Enhanced Classrooms: OIT Investigates

The Office of Information Technology (OIT) has interest in exploring ways in which technology might help faculty and students teach and learn. A recent article written by  J. D. Walker, D. Christopher Brooks, and Paul Baepler of OIT's Research and Evaluation services explores teaching and learning in technology-enhanced learning spaces. Published in EDUCAUSE Quarterly, "Pedagogy and Space: Empirical Research on New Learning Environments" shares the following key takeaways:
  • In the new technology-enhanced learning spaces at the University of Minnesota, students outperformed final grade expectations relative to their ACT scores.
  • When instructors adapted their pedagogical approach to the new space by intentionally incorporating more active, student-centered teaching techniques, student learning improved.
  • Students and faculty had positive perceptions of the new learning environments but also had to adjust to the unusual classrooms.
Congratulations to Walker, Chris, and Paul!




December 19, 2011

IT Service Management Update

Tim Gagner and Renee Rivers, project owners for the IT Service Management (ITSM) initiative, would like to extend their thanks and acknowledge the work of Phil Klitzke and Jody Johnson, as their time with the project has now ended. Phil and Jody’s work as project manager and business analyst on the ITSM initiative was instrumental to this project’s current level of achievement and continued momentum. ITSM phase one achievements include the following:
  • Introduced and implemented key ITIL concepts
  • Assessed and purchased ServiceNow, an ITSM tool, to replace HP Service Center.
  • Defined IT processes and workflows for several service management areas including Incident, Knowledge, and Change Management
  • Implemented and trained OIT service areas that use Technology Help for incident reporting
  • Implemented Knowledge Management and trained Knowledge Base editors and some contributors
  • Transitioned the OIT Change Management process into ServiceNow from HP Service Center
Going forward, the project manager duties will be divided:
  • Onboarding service areas into ServiceNow will be handled by Donna Edelen and Joann Conradson
  • Configuration Management Database (CMDB) will be led by Bernardo Prigge
  • Request Fulfillment will be led by Kris Adelmann and Paul Honsey
  • Service Portfolio will be led by John Sonnack
Please contact Tim or Renee if you have questions about the ITSM project.


December 16, 2011

New U of M Sign In Pages, Effective February 15

On Wednesday, February 15, 2012 at 5 a.m., OIT will upgrade the University of Minnesota sign in page and its authentication platform. As a result of this upgrade, the following significant changes will be noticed:


picture of old sign in page

A picture of the old sign in page displayed on a desktop computer (click to enlarge)


a picture of the new sign in page displayed on a desktop computer

A picture of the new sign in page displayed on a desktop computer (click to enlarge)

picture of the new sign in page displayed on a handheld device

A picture of the new sign in page displayed on a handheld device (click to enlarge)


New Sign In Page
The newly designed sign in page offers significant improvements. It has been updated to meet University branding standards, to accommodate screen readers, and to display on mobile devices. For a visual demonstration of the changes, compare the following:

New Authentication Platform
To provide authentication for its applications and services, the University currently uses both Shibboleth (an open source SAML implementation) and Central Authentication Hub (CAH). As has been previously communicated, OIT plans to sunset CAH and migrate all applications to Shibboleth. Based on feedback, the original date of December 31, 2011 has been changed to June 15, 2012.

On February 15, OIT will upgrade its current Shibboleth implementation to a new platform. The upgrade will include software and hardware updates. As a result, the following will occur:

  • All existing Shibboleth applications will be migrated to the new platform, which will go through the new sign in page. All applications that still use CAH for authentication will continue to use the old sign in page.

  • There will be no single sign on (SSO) between Shibboleth and CAH applications. This means if a user is signed into an application based on Shibboleth and accesses an application based on CAH, they will need to re-authenticate. As applications are moved off of CAH, users will no longer observe this behavior.

  • There will be no single sign out between CAH and Shibboleth applications; users must sign out of both sets of applications separately.

  • There will be no single sign out among Shibboleth applications. This means that users must sign out of each application separately. (For maximum security, the browser should always be closed after signing out.)

Summary

  • February 15: New Shibboleth environment and new sign in pages

  • February 15 - June 15: two different sign in pages in use, no SSO between CAH and Shibboleth applications

  • June 15: CAH decommissioned

For more information, visit the U of M Shibboleth Wiki.

New U of M Sign In Pages, Effective February 15

On Wednesday, February 15, 2012 at 5 a.m. (pending approval by the Office of Information Technology (OIT) Change Approval Board), OIT will upgrade the University of Minnesota sign in page and its authentication platform. As a result of this upgrade, the following significant changes will be noticed:

New Sign In Page
The newly designed sign in page offers significant improvements. It has been updated to meet University branding standards, to accommodate screen readers, and to display on mobile devices. For a visual demonstration of the changes, compare the following:
New Authentication Platform
To provide authentication for its applications and services, the University currently uses both Shibboleth (an open source SAML implementation) and Central Authentication Hub (CAH). As has been previously communicated, OIT plans to sunset CAH and migrate all applications to Shibboleth. Based on feedback, the original date of December 31, 2011 has been changed to June 15, 2012.

On February 15, OIT will upgrade its current Shibboleth implementation to a new platform. The upgrade will include software and hardware updates. As a result, the following will occur:
  • All existing Shibboleth applications will be migrated to the new platform, which will go through the new sign in page. All applications that still use CAH for authentication will continue to use the old sign in page.
  • There will be no single sign on (SSO) between Shibboleth and CAH applications. This means if a user is signed into an application based on Shibboleth and accesses an application based on CAH, they will need to re-authenticate. As applications are moved off of CAH, users will no longer observe this behavior.
  • There will be no single sign out between CAH and Shibboleth applications; users must sign out of both sets of applications separately.
  • There will be no single sign out among Shibboleth applications. This means that users must sign out of each application separately. (For maximum security, the browser should always be closed after signing out.)
Summary
  • February 15: New Shibboleth environment and new sign in pages
  • February 15 - June 15: two different sign in pages in use, no SSO between CAH and Shibboleth applications
  • June 15: CAH decommissioned
For more information, visit the U of M Shibboleth Wiki.

For questions, contact Arash Forouhari

Spring training schedule coming soon

The Spring schedule for technology training offered by the Office of Information Technology will be posted to the training web site the first week of January. Check back then to find upcoming dates and to register for Spring courses.

December 9, 2011

Staff Updates

The search for the Senior Manager, Technology Support position is complete and we are pleased to announce Paul Honsey has accepted the position. As a result of Paul’s new role, Nate Wagenaar will serve as interim manager for the Workstation Management group.

December 7, 2011

New Media Management Platform, Implementation Group

The University of Minnesota, the Regions of the Learning Network of Minnesota (LNM), and Minnesota State Colleges and Universities System (MnSCU) have signed a contract with Kaltura Inc. to provide a statewide media management platform for public higher education in the state of Minnesota.

The new media management platform provides UMN, LNM, and MnSCU with many advantages. First, and foremost, the new media management platform will be accessible by every public higher education institution in Minnesota. In addition, the technical capabilities of the new media management platform will enable departments to integrate the tool into their own systems.

To help define the timeline and implementation points, a steering committee has been created with representatives from the largest tenants of Media Mill and Media Magnet. Three implementation points have been identified: integration with Moodle 2.0, integration with Camtasia Relay, and development of a media management interface.

Integration with Moodle is scheduled to begin during the Spring 2012 semester. Moodle users will be able to seamlessly and securely add videos into Moodle courses without having to know HTML. Students will be able to securely hand-in video assignments, allowing instructors to utilize the Moodle gradebook functionality with media. OIT's supported lecture capture software, Camtasia Relay, will be integrated during late spring 2012. Development of a media management interface is scheduled to begin in summer 2012. The new interface will combine features of Media Mill and Media Magnet. For more information about this project, visit the Media Management website.

In addition, the Office of Information Technology (OIT) is creating a Media Management Implementation Group. The formation of this group is a part of OIT's effort to help facilitate the University of Minnesota's transition to this new media management platform. We plan to hold monthly meetings for this group with the purpose being to report progress, to share experiences and resources, and to serve as a forum for voicing questions and concerns. The members of the Media Management Implementation Group have the essential function of sharing information from and with their colleagues, departments, and colleges. All are invited.

Save the date for our next meeting on January 31 from 10:00 - 11:00 a.m. in 101 Walter Library. Online streaming will be available on the day of the event at http://umconnect.umn.edu/mmigroup. No RSVP is required.

MATLAB now on sale to all U of M Twin Cities students

OIT is pleased to announce that all University of Minnesota students on the Twin Cities campus enrolled in at least one credit are now eligible to purchase a one year MATLAB license. MATLAB is a high-level language and interactive environment that enables you to perform computationally intensive tasks faster than with traditional programming languages such as C, C++, and Fortran. It is used primarily by Computer Science students. Qualifying CSE & CFANS students will continue to have access to a license free of charge through their college.

To learn more about MATLAB and see it in action, visit the MATLAB site.

To purchase the software at the discounted student rate, visit the U of M MATLAB Software UTools page.

December 6, 2011

Jim Bruce of MOR Associates shares his Tuesday reading


This week’s Tuesday Reading, “Three Questions for Effective Feedback” <http://bit.ly/rW23zY>, comes from the pen of Thomas J. DeLong, the Phillip J. Stomberg Professor of Management Practice in the Organizational Behavior area at the Harvard Business School. His research focus is on the challenges facing individuals and organizations in the process of change.

No leader improves without getting regular feedback on his or her performance. DeLong proposes that leaders adopt a simple mechanism he learned in graduate school; it’s called SKS. 

SKS is a process where you, the leader, ask others – for example your team members – what you should stop (S), what you should keep (K), what you should start (S) given a particular role you have.

DeLong says that asking others for feedback using the SKS tool can be important to personal growth. The questions really are simple:

1.  What should I stop doing?

2.  What should I keep doing (or do more of)?

3.  What should I start doing?

In its original form, each question was to be answered with a simple statement with no more than three bullets.

Why not give it a try with your team. And, while you are waiting for the responses, take some personal time to reflect and to give yourself feedback using the same approach.

Summarize what you learn from all the responses and make decisions as to what you will stop, keep, and start. Share what you learn with your team and give the team permission – no, urge them – to help you hold yourself accountable to your commitment.

Give SKS a try.   believe it will give you important new actionable information.


A THOUGHT:  Whatever business you’re in, it’s going to commoditize
over time, so you have to keep moving to a higher value and change.
– Ginni Rometty, CEO, IBM

December 2, 2011

Upcoming Changes to Tech Brief

You spoke and we listened. Last month we asked you to participate in a survey about how you would like to receive University of Minnesota technology news. An overwhelming majority of you said you would like to receive technology news more often but would like to continue receiving news via email. Based on the results, we are making some changes to better match your preferences.

On February 1, 2012, we will retire the monthly OIT Tech Brief newsletter. But don't worry; you will not be without news. We have created a new News and Events web page that will deliver all of the latest U of M technology news headlines. From this page, you can subscribe to receive news updates via email. Every time the Office of Information technology publishes a news story you will receive it in your inbox the very next morning. No more waiting for the first of month to learn what is happening with technology at the U of M. In addition, you can like us Facebook and follow us on Twitter to receive your news as it happens.

There are four ways to receive U of M technology news:

  1. Visit the OIT News and Event page

  2. Subscribe to U of M Technology News via email

  3. Like us on Facebook

  4. Follow Us on Twitter

Finally, we would like to thank you for your support of the OIT Tech Brief over the years. We hope you've found the information beneficial. We want to make sure you stay informed, so please subscribe to U of M Technology News via email, like us Facebook, and follow us Twitter. Thank you.

Vice President and CIO (VPCIO) Search Update

President Kaler and Senior Vice President Jones invited three candidates to campus for public interviews, and each candidate provided their perspectives on "Transforming Teaching and Research in Higher Education: A Vision for IT in the 21st Century." Below are links to their presentations as well as their vitae.

Donald E. Harris (PDF)
Watch archived video

R. Scott Studham (PDF)
Watch archived video

Jim Davis (PDF)
Watch archived video

Thanks -- Great work on Wed's presentation -- Google

I want to extend my thanks to all who helped make possible Wednesday's presentation by Google Chairman, Eric Schmidt at the University of Minnesota. Not only did we have a packed house in Cowles Auditorium, but also had a large and engaged online audience from across the globe via our UMN-TV Livestream Channel. There were 525 unique viewers from 10 different countries, including the United States, Canada, India, Argentina, Spain, Finland, Bulgaria, Slovakia, Pakistan, and Germany.

I would like to acknowledge the hard work and coordination of the planning committee:

Peter Lindstrom, HHH Center for Science, Technology & Public Policy
Sophia Ginis, HHH Center for Science, Technology & Public Policy
Steve Kelley, HHH Center for Science, Technology & Public Policy
Julie Lund, HHH
Rhonda Zurn, CSE
Ann Freeman, UR
Kelly Reesor, CSOM
Susan Tade, OIT
Bernard Gulachek, OIT

In addition, I would like to acknowledge the OIT staff who provided support for the UMN-TV Livestream Channel: Mike Williams, Steve Barbo, and KT Cragg and those who assisted the day of the event: Ellen Puffe and Ben Neeser. Great work! Great collaboration!

Staff Updates

-Chris Moellering (OCA) is leaving the University and his last day is today, Friday, December 2.

-Anna Shtuk (Student / eLearning) is leaving OIT and joining another University department. Anna’s last day with OIT will be Tuesday, December 6.

-Brian Baty (Application Change) is leaving the University and his last day will be Friday, December 9.

We wish all of you the best!

December 1, 2011

Forwarded from:
Peter M. Radcliffe
Executive Director
Office of Planning and Analysis
System Academic Administration
University of MinnesotaColleagues,

"Colleagues,

I am pleased to announce that Steve Gillard will be joining the Officeof Planning and Analysis as the University Data Custodian and Director of the Analytics Collaborative.

In this role, Steve will be advancing the University’s data governance efforts in partnership with the institutional data custodians and the user community, and leading our business intelligence initiative to transform the way the University creates, manages, and supports reporting and analytic work to advance institutional excellence.

Steve is a University of Minnesota graduate (B.S. Business Administration) and has more than twenty years of experience at the University of Minnesota in business intelligence, analytics, decision support, information technology, and finance. Most recently, Steve has served as the Director of Data Management and Business Intelligence in the College of Food, Agricultural, and Natural Resource Sciences (CFANS). Steve is a recognized leader in the University’s analytic community, and I am delighted that he is assuming this important role, effective January 3, 2012.

I am grateful to the search committee, chaired by Christina Frazier, for their efforts in bringing forward a tremendous group of candidates. The exceptional quality of the pool speaks to the remarkable talent of the University’s data, reporting, and analytic community. Leveraging this talent through enhanced collaboration lies at the core of the business intelligence initiative.

Please join me in welcoming Steve in this new role."

UVUC Round Table

Please save the date for the University Video Users Community (UVUC) Round Table on January 12, 2012 from noon - 1:00 p.m. in room 101 of Walter Library. This month, we will be discussing captioning and accessibility.

UVUC is a collaborative peer network of University professionals who work in video - production, presentations, networking, event coverage and classroom use.

If you are unable to attend in person, join us via UMConnect.

Google chair Schmidt's presentation available online

A recording of the talk with Google executive chairman Eric E. Schmidt, "The Future of the High-Tech Economy: How Technology is Changing Business, Education and Government," now is available to view online at http://livestre.am/19GXZ.