May 16, 2005

Ricoh Color setup for Biomed staff

Biomed Library Access Services now runs a Ricoh copier/scanner/printer. This document explains driver setup for the Ricoh 1232c for Windows 2000 on Bio-Medical Library staff PCs. Other uses of the Ricoh system may be described elsewhere.

To install the 1232c printer driver, first verify that the target PC has a standard staff Win2K configuration and that TCP/IP works. Configuration of the printer driver is a two-step process: installation and settings. To install the driver:

1.Login normally, then close all running applications.

2.Start -> Settings -> Printers, make sure you don’t already have the driver, then double-click Add Printer.

3.Click Next, uncheck the “Automatically detect” box, and select Local Printer.

4.Check for a Ricoh_Color port. If no such port exists, select Create a New Port of type Standard TCP/IP.

5.Click Next, enter the printer’s IP address as, and name the port Ricoh_Color.

6.Click Finish, then take a break as Windows finds what it needs.

7.At hardware selection, click Have Disk, replace A:\ with K:\, then click Browse.

8.Double-click down to Systools\Drivers\WXP\RicohColor\OEMSETUP.INF

9.Click OK, pick the RICOH Aficio 1232c (PCL 5), and click Next until…

10.At Name Your Printer, enter “Ricoh_Color” and make it NOT the default.

11.Select “Do not share this printer” and no test page, then click Finish.

12.When done with the install, return to the Start -> Settings -> Printers folder.

Now that the driver is installed, it should be changed to reflect attached accessories and to use the Document Server feature. Document Server allows the printer to hold a job until you go to pick it up, as described in the last section below.

13.From Start -> Settings -> Printers, right-click Ricoh_Color and select Properties.

14.Under the Accessories tab, click the boxes for Bypass Tray, Tray 3 (LCT), Finisher 1000, and Duplex Unit, and set the RAM to 384mb. Click Apply.

15.Under the General tab, click the Printing Preferences button.

16.Change the Job Type to Document Server, but leave other preferences at defaults.

17.Under the Document Server selection, click Details.

18.Enter the same unique name (ideally your x.500 name) for the User ID and User Name. This identifies your jobs at the printer when you are ready to pick up. Please do not enter a password. You can use passwords on particularly sensitive documents, but protecting everything will complicate troubleshooting by Access Services and Systems.

19.Click OK and OK to close the dialogue and return to the Printers folder.

To retrieve your Document Server print jobs:

20.At the copier/printer/scanner, click the big button on the left labeled Document Server.

21.Use the LCD touch-screen to find the job. If you password-protected it, enter the code.

22.After your job prints to your satisfaction, please delete it on the LCD to make room for others. The printer has a lot of memory, but that memory will fill very quickly if people don’t clear their work.

Once in printer memory a print job looks and acts like a copy job. You can print multiple copies, double-side, collate, staple, whatever the copier does. See for more info. If you have trouble using this Windows driver, please call x45937. If the printer seems to have physical problems like low toner, lost jobs, or a paper jam, please inform Access Services (Emily).

Posted by tapli005 at May 16, 2005 9:18 AM