Note that these instructions do not include items for the Music Library--continue to route all TMUSI materials to the Music Cataloging Office.

Questions? Ask Mary

Read the entire paper here

Questions? Ask Mary

Questions? Ask Mary

The document is located on the website in the following areas:

CAPC Publications & Training Materials: http://olacinc.org/capc/pubsnew.html

CAPC What's New: http://olacinc.org/capc/new.html

OLAC What's New: http://olacinc.org/new/index.html

The direct link to the document is : http://olacinc.org/capc/DVD_guide_final.pdf

As Chair of the Task Force, I also express appreciation to DVD Guide Update Editors, Marcia Barrett and Julie Moore, the members of the DVD Guide Update Task Force, and members of the original 2002 DVD Cataloging Guide Task Force. You will see their names listed in the Acknowledgments section of the document.

Carolyn Walden, Chair
DVD Guide Update Task Force
University of Alabama at Birmingham

SLC SMART Learning Commons
SLCC SMART Learning Commons (Closed Stacks – Ask at SLC Desk)
SLCD SMART Learning Commons (Desk Coll. – Ask at SLC Desk)

The WALT, SLC code should be sufficient for most materials (especially video). If you inadvertantly use the "old" code in the Aleph item record, the system will correct it to the new code.

Questions? Ask Mary

• The first indicator of the 852 field is 0, representing an LC call number.


• Sublibrary should be TLRC and collection should be GEN


• The call number itself is entered in subfields h and i, as it would normally be for an LC classified item.


• Remember to supply 866 and 867 fields when appropriate/applicable, for example when a set of videorecordings has multiple volumes.

• Material Type:VR (videorecording)


• Item Status: Use 38 (Three Day Loan)


• Circ. Note (Tab 2): Enter a note indicating the number of pieces the item has. Include a brief parenthetical description of the pieces according to the following example: Pieces: 3 (2 DVDs + 1 booklet)

Note: Under some circumstances, the cataloger may need to create additional item records for an entity with multiple pieces. As a general guideline, a single item record is usually sufficient when all of the pieces fit into a single container (plastic videocassette box, vinyl portfolio, etc.) Multiple item records are needed when this is not the case. If in doubt about the number of item records required for a specific item, consult the Special Formats Coordinator.

Placing the Barcode

• For videocassettes use a white barcode. Place it on videocassette itself in the lower right hand corner with the cassette oriented with the spine label on top


• For DVDs, use a white barcode. Place the barcode inside the container centered above disc carrier, if there is adequate space. If not, place it centered below the disc carrier.

Repackaging

• DVDs in a standard plastic DVD box and VHS cassettes in a plastic box do not need to be repackaged and can be sent directly to marking when cataloging has been completed.


• DVDs in a jewel case or in a paper sleeve should be repackaged into a standard DVD case. The Marking Room maintains a supply of these boxes.


• VHS cassettes in a cardboard sleeve should be repackaged into a plastic box. The Special Formats Coordinator and the Marking Room maintain a supply of these boxes.


• Multidisc or multicassette titles should not be repackaged if their original packaging is relatively sturdy/durable. Use your judgment, and consult the Special Formats Coordinator if you have questions.

Marking and Physical Processing
DVDs and VHS cassettes should generally have their containers marked as if they were books. For most single DVDs, the call number label will go in the upper left hand corner of the front cover. For most single VHS cassettes, the call number label will go on the spine.

Single-sided DVDs should receive a round tattletape on their faces. Double-sided DVDs (unusual) should not be tattletaped.

VHS cassettes should be tattletaped only on the boxes. Never apply a tattletape directly to a videocassette. The box should receive a single-sided tattletape inside the spine. The outside of a VHS box should also receive a DO NOT DESENSITIZE warning sticker.

"SDH" is an American term introduced by the DVD industry. It's an acronym for "Subtitles for the deaf and hard-of-hearing", and refers to regular subtitles in the original language where important non-dialogue audio has been added, as well as speaker identification (useful when you can't tell from the picture alone who is saying what you see as subtitles). The only significant difference for the user between 'SDH" subtitles and "closed captions" is their appearance, as traditional "closed captions" are non-proportional and rather crude, while SDH subtitles usually are displayed with the same proportional font used for the translation subtitles on the DVD. However, closed captions are often displayed on a black band, which makes them easier to read than regular DVD subtitles. DVD's for the US market now sometimes have three forms of English subtitles: SDH subtitles, straight English subtitles intended for hearing viewers, and closed caption data that is decoded by the end-user’s closed caption decoder.

Want to know more? Check out the "subtitle" article in Wikipedia.

If you have suggestions or comments on the draft, please send them to the Task Force chair at: William N. Nelson, Augusta State University (wnelson@aug.edu)

I'm cataloging a map from our state Dept. of Transportation that has been released in 2 versions. Both are exactly the same map, except that one has been superimposed on top of an aerial photograph. Both have exactly the same title, size, scale etc. The only difference is that one says "Photograph not to scale" on the bottom and the other doesn't. (If the map is to scale and the photograph matches the map, then why isn't the photograph to scale too?)

Is there a standard terminology among map catalogers for a map superimposed on top of a photograph, and how in the world do I make the distinction between these 2 maps clear in the OPAC?

Here's the response from map cataloging guru Paige Andrew:

• The "Photograph not to scale" statement leads me to believe that the aerial photograph used as the base has not been "rectified", that is to say it has not been corrected for distances on the ground between known spots using an established national or international geodetic system. The only thing that is relavent about this for cataloging purposes is to possibly include this statement in a 500 note, because the scale statement IS given for the map, which should be used in the 255 field (and of course the 034 field). Why isn't the photograph to scale? Well, quite possibly it is a matter of nobody wanting or needing to make time to get it rectified before it was used for the purpose of a base map.
• Standard terminology for 300 SMD: Any remote-sensing image (the aerial photograph used as a base in this instance) that has map symbols and/or labels placed on top of it, such as latitude and longitude grid, placenames, spot elevations, road networks, river networks, etc. is considered a "map" and thus should be described in 300 $a as "1 map...." That said, if you were cataloging an aerial photograph or satellite image or other remote-sensed image just as it is, the 300 $a would read 1 remote-sensing image... Now, this doesn't necessarily help make each of these maps distinct in terms of the physical description -- you need to use a combination of notes, a specific subject
  subdivision, and a specific subject code in the call number to make the "distinction" work, especially since the DOT failed to use a distinct title or alternate title to call out the difference between the two maps.
• Note(s), subdivision, subject code for the aerial-photo based map:
  
  • This type of map is known as an orthophotomap and thus you can add a note that simply says "Orthophotomap" or be a little more descriptive and note that this map is an orthophotomap based on the other identical map.
  
  
  • The specific subject subdivision to use in this case is "Remote-sensing map" as in:
    651 0 $a Nevada $v Remote-sensing map.
  
  
  • Using the LC G schedule, you will want to distinguish this map from the "plain" DOT state map by adding the subject code of A4 to the call number. So, to distinguish between the two maps, your call numbers would look like the following, and they will file either close to, or next to, each other in the map drawers:

    "Plain" map: G4351.P2 2005 .N4
    Orthophoto map: G4351.P2A4 2005 .N4

Questions? Contact Stacie.

"CDs and DVDs address this by using what is called Constant Linear Velocity (CLV) The surface moves past the read head at a constant rate. This means as the pickup head moves from the center toward the edge of the disc, the disc does not have to turn as fast since there is more ground to cover. It is akin to the old "whirly go round" at the park. The kid on the outside had to run fast, but the kid in the center barely had to move. The rate chosen was 1.4 meters per second. As the disc plays, there is more "landscape" to record on so the disc doesn't need to move as fast."

The draft is located at http://www.uwm.edu/People/mll/stnir-2.html. Please send comments to Steve Miller at mll@uwm.edu by May 2.

To see the full text of the subcommittee's announcement of the draft (including some of the rationale behind their recommendations), click below.

The OLAC CAPC Subcommittee on the Source of Title Note for Internet Resources has completed a second draft of the revised document that is ready for review and comment. The draft is temporarily available at: http://www.uwm.edu/People/mll/stnir-2.html. We would very much appreciate feedback on the current draft by May 2.

For those who reviewed the previous draft, please note that Sections 3 and 4 have been heavily revised, with the most significant changes given in red font. Section 3 is taking a quite new and different approach to the source of title note compared to what has been taken in the past. The subcommittee kept running into roadblocks in trying to reconcile different uses of common terms in existing catalog records and in AACR2, LCRI, and PCC examples. One conflict, for example, was whether "caption" or "Web page" or "home page" should be used for a title displayed prominently towards the top of a Web page or home page. It
eventually became obvious that these terms are not really synonymous. One refers to a type of page and the other to a place on the page. This took us back to one of the principles of the existing, version 1, document in making a distinction between "the page and the place on the page" when thinking about the source of title. We judged that citing a single source for Web resources did not in most cases resolve ambiguity and that citing a double source would be much less ambiguous and also provide a consistent format that could be used for all types of Internet resources and title situations. Even though this format is a bit more
wordy, we decided to recommend this as a way to resolve a host of problems.

We want to remind folks that this document is intended to serve as a best practice guide developed by a community of electronic and audiovisual catalogers. Like most best practice guides, it has been developed because existing resources have not fully addressed the needs of working catalogers. It therefore goes beyond the examples given AACR2, LCRIs, etc., which are not consistent with one another, to recommend a form of the note that we think better serves the intent of the note and its value for catalogers of remote access electronic resources. Like any best practice guide, catalogers and institutions
will be free to follow this or not, as they choose.

The comments we received on our first draft confirmed that many catalogers find a need for further guidance for the wording of this note. In some ways it seems that the exact wording of this note is not relatively all that important for catalogers to be spending much time and effort on. But this may be exactly why this guide is useful. For those who choose to follow it, it offers a list of terms, definitions, and recommendations for a consistent format that catalogers can use
quickly and then move on to more important aspects of their cataloging. Please send any comments by May 2 to Steve Miller at mll@uwm.edu.

Thanks!

The Subcommittee:
Greta de Groat, Stanford University
Susan Leister, Rice University
Steven Miller, University of Wisconsin-Milwaukee

• Some use the equivalent of prescribed ISBD punctuation (i.e., space-semicolon-space between each name): Gene Kelly ; Debbie Reynolds ; Donald O'Connor ; Cyd Charisse.
• Other records use standard English punctuation and forgo the space preceding the semicolon.: Gene Kelly; Debbie Reynolds; Donald O'Connor; Cyd Charisse.

Which one, if either, is correct? A Music Cataloging Decision (MCD) made some years ago clarifies the situation. Prescribed punctuation (space-semicolon-space) is not required in 508 and 511, since they are not necessarily transcribed from the item being cataloged. Many catalogers continue to use space-semicolon-space, however, since it can aid readability, especially if the list of names is very long.

So in copy cataloging, it is not worthwhile to change the punctuation in these fields, unless you judge that readability is compromised by the existing punctuation. In original cataloging, do whatever best suits the particular situation.

The full text of Jay Weitz's OLAC posting on this topic follows. Click below to read it.

Because both fields 508 and 511 are logical extensions of the statement of responsibility, and 1.1A1 states, "Precede each subsequent statement of responsibility by a semicolon," and 1.0C1, paragraph 3 states "Precede each mark of prescribed punctuation by a space and follow it by a space ...," it seems that the space-semicolon-space practice is at least acceptable.

As far as I have been able to determine, the last official word on this topic appeared as Music Cataloging Decision 6.7B6 in the December 1992 issue of "Music Cataloging Bulletin," based on a memo from Bob Ewald in LC's Cataloging Policy and Support Office. Although this is a Music Cataloging Decision, it refers likewise to corresponding examples in various AACR2 rules (including also 7.7B6 and 9.7B6) that variously followed and did not follow prescribed punctuation. It should be noted that the MCD was citing the 1978 and 1988 texts of AACR2; in the current text of AACR2, the examples under 6.7B6 and 7.7B6 use standard
punctuation, but the 9.7B6 example uses prescribed punctuation. So, although the specific discrepancies have shifted around, they remain within the text, and I believe that we can still take the MCD's advice.

In the MCD, Mr. Ewald reports that the issue was discussed at LC. He writes, in part: "The consensus of the discussion was that prescribed punctuation in the note was not required by rule 1.7A3 since the note does not necessarily reflect exact transcription from the source from which the data are taken. On the other hand, the presence of prescribed punctuation in the 1988 rule 9.7B6 indicates that prescribed punctuation is not forbidden, and in fact may be useful when the note contains a long listing of entities performing a number of different functions.
Conclusion: Standard punctuation (semicolon-space) or prescribed punctuation (space-semicolon-space) may be used when making the notes called for [in] AACR 2 rules 6.7B6, 7.7B6, 9.7B6." In other words, one is not required to use prescribed punctuation in fields 508 and 511, but it is often helpful in making the notes more readable.

Questions? Ask Stacie

Many DVD-Audio discs also contain both audio and video content, but unlike DVD-A, Dual discs don't require special equipment -- they are supposed to be playable in any DVD or CD player. Each side of a Dual disc is clearly marked DVD or CD. More information about Dual disc is available in this FAQ.

Some industry commentators have raised issues about the format. First, there is concern that Dual disc's CD side is not quite fully compatible with the "Red Book" standard that CDs are supposed to meet in order to guarantee their playability in every machine. Second, Dual discs may be too thick to work in slot-loading DVD/CD players -- like car stereos and some laptop drives. If a consumer tried to use a too-thick disc in a slot-loading system, the disc would likely become stuck, and the player/drive would have to be serviced. It is too early to know if these will be major issues for Dual disc.

Dual discs have only been widely available since October 2004 and haven't really taken off just yet, so there's a good chance that we won't see any for a while (if we ever do). But how would you catalog one, if by chance it turned up? You would follow the same basic principles used for Enhanced CDs, DVDs with both video and computer disc content, or DVD-As with audio and video. Here are some tentative guidelines:

• First, decide whether music or video is the primary component. In my judgment, most of the Dual discs issued so far seem to be basically sound recordings with bonus video. So follow guidelines for music sound recordings and refer to AACR2 Chapter 6.
• Describe the video aspects of the disc by adding the appropriate 006 and 007 fields.
• Add a 538 field to bring out the fact that one side of the disc is DVD. Also add any 5XX notes that you think are necessary to describe the video content. Note that multiple 505s may be appropriate: one for the CD side, and one for the DVD side.
• Make added entries for any persons or corporate bodies you mentioned in 5XX fields who contributed significantly to the video content, if they did not already receive a tracing for contributions to the audio content.

Questions? Ask Stacie.