Category "Procedures"

Category "Sound recordings"

Category "Video"

July 9, 2009

Revised Documentation Posted

I've posted updated versions of the "Cataloging Non-musical Sound Recordings" and "Completing Holdings and Items for Walter SMART Learning Commons Materials" documents on the TS Special Formats page.

Questions? Ask Mary

Posted by huism002 at 11:26 AM | Procedures | Sound recordings | Video

Category "Video"

December 19, 2008

OLAC DVD Guide (Updated) Now Available

From the OLAC-List:
The DVD Guide Update Task Force of the Cataloging Policy Committee (CAPC) has completed the document, “Guide to Cataloging DVD and Blu-ray Discs Using AACR2r and MARC 21 (2008 update). The Task Force thanks the cataloging community for sending thoughtful comments, suggestions, and revisions to help make the final document a more useful one and one that is consistent with AACR2 and any recent MARBI recommendations. We extend thanks to CAPC for their review and to Teressa Keenan for placing the document on the OLAC website.

The document is located on the website in the following areas:

CAPC Publications & Training Materials:

CAPC What's New:

OLAC What's New:

The direct link to the document is :

As Chair of the Task Force, I also express appreciation to DVD Guide Update Editors, Marcia Barrett and Julie Moore, the members of the DVD Guide Update Task Force, and members of the original 2002 DVD Cataloging Guide Task Force. You will see their names listed in the Acknowledgments section of the document.

Carolyn Walden, Chair
DVD Guide Update Task Force
University of Alabama at Birmingham

Posted by huism002 at 1:27 PM | Video

Category "Audio"

Category "Procedures"

Category "Video"

May 29, 2008

New Aleph Location Codes for the Walter SMART Learning Commons collections

Walter LRC has become the Walter SMART Learning Commons! Please use the following location codes for Aleph item records:

SLC SMART Learning Commons
SLCC SMART Learning Commons (Closed Stacks – Ask at SLC Desk)
SLCD SMART Learning Commons (Desk Coll. – Ask at SLC Desk)

The WALT, SLC code should be sufficient for most materials (especially video). If you inadvertantly use the "old" code in the Aleph item record, the system will correct it to the new code.

Questions? Ask Mary

Posted by huism002 at 10:53 AM | Audio | Procedures | Video

Category "Procedures"

Category "Updates"

Category "Video"

September 28, 2007

Updated procedure for NEW LRC videos and DVDs

A more detailed version of this will be posted on the Special Formats corner soon, but in the meantime, here are the new instructions for cataloging, processing, and marking LRC videos and DVDs. Please note that this applies only to newly acquired videos and DVDs for the Learning Resources Center; it does not apply to materials being reclassified or to videos/DVDs for other locations.

Completing the Holdings record
Beginning August 15, 2007, LRC videos will be shelved in open stacks in LC call number order (prior to this date, LRC videos were shelved in closed stacks by accession number). Catalogers should enter an LC call number in the holdings record just as they would for a book. Complete field 852 as follows:

Completing the Item record
Complete specified fields in the item record as follows:

Note: Under some circumstances, the cataloger may need to create additional item records for an entity with multiple pieces. As a general guideline, a single item record is usually sufficient when all of the pieces fit into a single container (plastic videocassette box, vinyl portfolio, etc.) Multiple item records are needed when this is not the case. If in doubt about the number of item records required for a specific item, consult the Special Formats Coordinator.

Placing the Barcode


Marking and Physical Processing
DVDs and VHS cassettes should generally have their containers marked as if they were books. For most single DVDs, the call number label will go in the upper left hand corner of the front cover. For most single VHS cassettes, the call number label will go on the spine.

Single-sided DVDs should receive a round tattletape on their faces. Double-sided DVDs (unusual) should not be tattletaped.

VHS cassettes should be tattletaped only on the boxes. Never apply a tattletape directly to a videocassette. The box should receive a single-sided tattletape inside the spine. The outside of a VHS box should also receive a DO NOT DESENSITIZE warning sticker.

Posted by trail001 at 9:53 AM | Procedures | Updates | Video

Category "Video"

March 21, 2006

Is SDH the same thing as Closed Captioning?

This question came up recently on the OLAC list. The answer is no, according to Wikipedia:

"SDH" is an American term introduced by the DVD industry. It's an acronym for "Subtitles for the deaf and hard-of-hearing", and refers to regular subtitles in the original language where important non-dialogue audio has been added, as well as speaker identification (useful when you can't tell from the picture alone who is saying what you see as subtitles). The only significant difference for the user between 'SDH" subtitles and "closed captions" is their appearance, as traditional "closed captions" are non-proportional and rather crude, while SDH subtitles usually are displayed with the same proportional font used for the translation subtitles on the DVD. However, closed captions are often displayed on a black band, which makes them easier to read than regular DVD subtitles. DVD's for the US market now sometimes have three forms of English subtitles: SDH subtitles, straight English subtitles intended for hearing viewers, and closed caption data that is decoded by the end-user’s closed caption decoder.

Want to know more? Check out the "subtitle" article in Wikipedia.

Posted by trail001 at 11:09 AM | Video

Category "Audio"

Category "General"

Category "Video"

September 28, 2005

Guidelines for Media Resources in Academic Libraries

An ACRL task force has just completed a new draft of the Guidelines for Media Resources in Academic Libraries.

If you have suggestions or comments on the draft, please send them to the Task Force chair at: William N. Nelson, Augusta State University (

Posted by trail001 at 1:51 PM | Audio | General | Video

Category "Video"

April 11, 2005

Punctuation in 508/511 notes (credits)

A recent discussion on the OLAC list has focused on whether and how punctuation between names is prescribed in the 508 and 511 notes. The 511, of course, is for performers, actors, and participants in the program, while the 508 is for "behind the scenes" credits that aren't given in 245 $c (often including cinematographers, writers, editors, and composers). This can be confusing because practice has become more fluid in the last few years, which means that you will see records done a couple of different ways:

Which one, if either, is correct? A Music Cataloging Decision (MCD) made some years ago clarifies the situation. Prescribed punctuation (space-semicolon-space) is not required in 508 and 511, since they are not necessarily transcribed from the item being cataloged. Many catalogers continue to use space-semicolon-space, however, since it can aid readability, especially if the list of names is very long.

So in copy cataloging, it is not worthwhile to change the punctuation in these fields, unless you judge that readability is compromised by the existing punctuation. In original cataloging, do whatever best suits the particular situation.

The full text of Jay Weitz's OLAC posting on this topic follows. Click below to read it.

First, let's keep in mind the statement found in AACR2's General Introduction 0.14: "The examples used throughout these rules are illustrative and not prescriptive. That is, they illuminate the provisions of the rule to which they are attached, rather than extend those provisions. Do not take the examples or the form in which they are presented as instructions unless specifically told to do so by the accompanying text." Since 7.7B6 does not address punctuation and the
rules on punctuation of notes (7.7A1 and 1.7A) do not directly address such internal punctuation, the examples in 7.7B6 should not be taken as establishing any punctuation rules. In fact, 1.7A3 states in part, "If data in a note correspond to data found in the title and statement of responsibility ... give the elements of the data in the order in which they appear in those areas. In such a case, use prescribed punctuation ...."

Because both fields 508 and 511 are logical extensions of the statement of responsibility, and 1.1A1 states, "Precede each subsequent statement of responsibility by a semicolon," and 1.0C1, paragraph 3 states "Precede each mark of prescribed punctuation by a space and follow it by a space ...," it seems that the space-semicolon-space practice is at least acceptable.

As far as I have been able to determine, the last official word on this topic appeared as Music Cataloging Decision 6.7B6 in the December 1992 issue of "Music Cataloging Bulletin," based on a memo from Bob Ewald in LC's Cataloging Policy and Support Office. Although this is a Music Cataloging Decision, it refers likewise to corresponding examples in various AACR2 rules (including also 7.7B6 and 9.7B6) that variously followed and did not follow prescribed punctuation. It should be noted that the MCD was citing the 1978 and 1988 texts of AACR2; in the current text of AACR2, the examples under 6.7B6 and 7.7B6 use standard
punctuation, but the 9.7B6 example uses prescribed punctuation. So, although the specific discrepancies have shifted around, they remain within the text, and I believe that we can still take the MCD's advice.

In the MCD, Mr. Ewald reports that the issue was discussed at LC. He writes, in part: "The consensus of the discussion was that prescribed punctuation in the note was not required by rule 1.7A3 since the note does not necessarily reflect exact transcription from the source from which the data are taken. On the other hand, the presence of prescribed punctuation in the 1988 rule 9.7B6 indicates that prescribed punctuation is not forbidden, and in fact may be useful when the note contains a long listing of entities performing a number of different functions.
Conclusion: Standard punctuation (semicolon-space) or prescribed punctuation (space-semicolon-space) may be used when making the notes called for [in] AACR 2 rules 6.7B6, 7.7B6, 9.7B6." In other words, one is not required to use prescribed punctuation in fields 508 and 511, but it is often helpful in making the notes more readable.

Posted by trail001 at 2:02 PM | Video

Category "Audio"

Category "Procedures"

Category "Updates"

Category "Video"

March 2, 2005

Holdings and Items for AV materials in the LRC

The guidelines for holdings and item records for LRC materials (formerly available only in the Aleph cataloging manual) have now been posted on the Special Formats Corner. Read them here.

Questions? Ask Stacie

Posted by trail001 at 3:35 PM | Audio | Procedures | Updates | Video

Category "Audio"

Category "Video"

February 26, 2005

Know your shiny discs: Dual Disc

Here's another shiny disc format to know about: dual disc. Dual disc is a double-sided disc that has a DVD layer on one side, and a CD layer on the other side. The idea is that a Dual disc can include a full-length high-quality sound recording on its CD side, while it can contain video content relevant to the music on its DVD side.

Many DVD-Audio discs also contain both audio and video content, but unlike DVD-A, Dual discs don't require special equipment -- they are supposed to be playable in any DVD or CD player. Each side of a Dual disc is clearly marked DVD or CD. More information about Dual disc is available in this FAQ.

Some industry commentators have raised issues about the format. First, there is concern that Dual disc's CD side is not quite fully compatible with the "Red Book" standard that CDs are supposed to meet in order to guarantee their playability in every machine. Second, Dual discs may be too thick to work in slot-loading DVD/CD players -- like car stereos and some laptop drives. If a consumer tried to use a too-thick disc in a slot-loading system, the disc would likely become stuck, and the player/drive would have to be serviced. It is too early to know if these will be major issues for Dual disc.

Dual discs have only been widely available since October 2004 and haven't really taken off just yet, so there's a good chance that we won't see any for a while (if we ever do). But how would you catalog one, if by chance it turned up? You would follow the same basic principles used for Enhanced CDs, DVDs with both video and computer disc content, or DVD-As with audio and video. Here are some tentative guidelines:

Questions? Ask Stacie.

Posted by trail001 at 10:14 AM | Audio | Video

Category "Video"

February 22, 2005

Feature films on DVD with bonus discs

The question was raised today on the OLAC list of how to give the extent of a 2-disc DVD set where the first disc contains a feature film and the second disc contains special features. This is confusing because accepted practice is to record the number of total discs for the bibliographic entity (i.e., the set), but to give as the duration only the running time of the feature itself.

So for a 2-disc set where the running time of the feature is 124 minutes, 300 $$a winds up looking like this:

2 videodiscs (124 min.)

It's not an ideal solution, but the reasoning goes that the practice of recording the running time for the feature itself has been around for so long that it would be more confusing for catalog users to do something different for feature films on DVD.

So where do you describe the material on the second disc? In a formal or informal contents note, depending on what works best for the item. You may, of course, include durations for items detailed in the contents note if you think the information is important.

AV cataloging guru Jay Weitz says:

"If the material on the second disc lends itself to a list of contents (with durations, if appropriate), they can be listed in a (possibly partial) contents note in field 505. If those special features don't lend themselves to presentation as a contents note, you may outline more generally what is on the second disc in a 500 note (for instance: "Second disc contains production stills, outtakes, and theatrical trailers.")

Questions? Ask Stacie.

Posted by trail001 at 12:45 PM | Video

Category "Video"

February 3, 2005

Online Film Dictionary

The Online Film Dictionary is not a new resource, but its URL changed at some point, and I lost track of it. This is a useful resource for deciphering foreign film credits, especially in European languages. Find it at

Posted by trail001 at 11:01 PM | Video

Category "Audio"

Category "Electronic Resources"

Category "Video"

December 14, 2004

How to tell the difference between a CD-ROM and a DVD

Sometimes it's hard to tell whether a disc is a CD-ROM or a DVD, especially when the publisher gives no indication. Here's one way to tell when you can't tell any other way:

  1. Put disc in your computer and wait for it to load up.

  2. Open Windows Explorer. Find your CD/DVD drive (usually the D: drive) under "My Computer."

  3. Right-click on the CD/DVD drive icon. A menu will pop up.

  4. Choose Properties from the menu. This will open a window with technical information about the disc in the drive.

  5. Check the size on the Properties window. If it's under 700 MB, it's probably a CD-ROM. If it's over 700MB, it's almost certainly a DVD (a DVD can hold up to 4 GB of data, while a CD can only hold up to 700 MB).

Questions? Want to see this demonstrated? Ask Stacie.

Posted by trail001 at 10:16 AM | Audio | Electronic Resources | Video

Category "Video"

October 21, 2004

New video cataloging procedure available

The procedure for cataloging videorecordings (videocassettes and DVDs) has been thoroughly revised and expanded. The new version is available here.

Please let Stacie know if you have questions or find an error.

Posted by trail001 at 11:42 AM | Video

Category "Audio"

Category "E-books"

Category "Electronic Resources"

Category "Maps"

Category "Updates"

Category "Video"

September 15, 2004

AACR2 Amendments 2004

The JSC website has a list of changes in the 2004 Amendments to AACR2, which have already been incorporated to the version on Cataloger's Desktop. Here's a summary of major rule changes affecting special formats:

Questions or comments? Please contact Stacie.

Posted by trail001 at 4:25 PM | Audio | E-books | Electronic Resources | Maps | Updates | Video

Category "Video"

August 30, 2004

Note and subject heading for closed-captioned videos

Catalogablog includes a reminder today about the language note for videos with closed-captioning. It's especially important to pay attention to this if you're using copy from 1998 or earlier. Prior to 1998, the note usually appeared like this:

500 Closed-captioned for the hearing impaired.

The phrasing changed in 1998. Current best practice for the note is as follows:

546 Closed-captioned.

Note that the correct MARC tag for this note is 546, not 500.

Also, remember that any record for a closed-captioned video should indicate the presence of captioning not only with the note, but also with the subject heading, "Video recordings for the hearing impaired."

650 _0 Video recordings for the hearing impaired.

Questions? Contact Stacie.

Posted by trail001 at 1:59 PM | Video

Category "Video"

August 24, 2004

Coding field 041 for videos

Here's a helpful message posted to the OLAC list from Jay Weitz of OCLC. Coding the 041 is always confusing, especially since the 2002 changes. This clears up a lot of the confusion:

"Coding field 041 has never been easy for visual materials, but two circumstances in particular have made that coding even more complicated and confusing in recent years. One dates from late 1996 and early 1997, in the development and proliferation of the DVD video format with its vast capacity for multiple language soundtracks, subtitling, and captioning options. The other was the change in 041 coding practice implemented in December 2002 that mandated separate subfielding for each language code rather than multiple language codes in a single subfield. (Those of us who strenuously argued against this change because of its severe impact on the cataloging of visual materials and sound recordings, especially, lost that debate.) So, with that background, here are my recommendations.

So, for example, if a film was originally produced with dialogue in English and the DVD included an alternate dialogue track in French, a subfield $h should be included for English, and it should follow $a and precede $b:

041 $a eng $a fre $h eng $b eng

Questions? Contact Stacie.

Posted by trail001 at 10:29 AM | Video