I have received responses from groups that the previous post on unit/user agreements and key contacts is confusing. Here is some additional information to help clarify how units and users will be managed within the new events calendar.

We are defining a unit as any group that has a Dean, University Librarian, President, Sr. Vice President, Vice President, Vice Provost, Chancellor, or Vice Chancellor. Any unit that wishes to use to the events calendar will need to get the unit agreement signed by their unit head. Additionally, only one primary contact and one alternate will be designated per unit on the form. For the user agreement forms, only the primary and alternate contacts for the unit need to sign an user agreement form.

The primary and alternate contacts will be given the ability for units to add/remove contributors for their units. Any contributors added do not need to fill out an user agreement form.

Some people may ask why we limit key contacts to just units and not departments? Even at the unit level as we have defined it, we would have almost 100 contacts. Now imagine if this was open to departments. By limiting to the unit level, UR can have a more personal relationship with the units using the events calendar. This is similar to how OIT meets with the IT directors rather than with individual departments and is similar to the model used for mass e-mail.