serialsblog

Per email from Francine Dupont -Crocker on 12/1/10:

I'm writing to alert you to several changes recently made to the Aleph500 Access and Security Policy, its related access and security request forms, and the Aleph500 Access and Security wiki page.

First, the Aleph500 Access and Security Policy and its related access and security request forms have all been given a new look with the incorporation of the Libraries logo and brand styling. At some point in the future, we also hope to make all forms interactive (i.e. you will be able to fill out the form by typing in the information online).

Second, due to recent revisions to the University's policies on data security and management, we have revised the references made to those policies in both our Aleph500™ Access and Security Policy (see "Basis of the Policy" section) and our Compliance Statement for Access to Patron Records and Patron Transactions in the Aleph500 System (see Section A).

Finally, the Aleph500 Access and Security wiki page has been completely revamped with improved information to help you better manage your employees' Aleph500 account access.

Because of these changes and the need to ensure that our agreements comply with University policies, we can no longer accept previous versions of the Aleph500 access and security request forms. The best way to ensure that you are using the most current forms is to download them directly from the Aleph500 Access and Security wiki page each time you need to submit a request.

Please take a moment to review this updated information and feel free to contact me with any questions.

Aleph500 Access and Security Wiki Page
Aleph500 Access and Security Policy
Agreement to Follow the University of Minnesota Libraries Aleph500 Security Policy
Aleph500 Permissions Request
Compliance Statement for Access to Patron Records and Patron Transactions in the Aleph500 System

Thank you,

Francine Dupont-Crocker
Your Friendly Neighborhood Aleph Security Administrator

Posted by c-koeh at 8:53 AM | Permalink | Comments (0)

Announced 6/11/10 via email from Fariha:

Changes are being finalized with YBP and Blackwell. See the details below. As of June 26, 2010 LIND will be known as YBP-UK.

Let me know when you start seeing the new invoices. Lois and I are working to get the vendor records changed/created. We also need to change vendor codes on the records...when I have a complete list from YBP. Yumiko is working on the partial list we received.

Let me know you have any questions on this.

Thanks,
Fariha

-------- Original Message --------
Subject: L&C name/payment address change
Date: Fri, 11 Jun 2010 13:11:12 -0400
From: Ann-Marie Breaux
To: Lois J Christian , , ,

Hi Lois, Fariha, Betsy, and Charles,

As part of the Blackwell transition project, there will be some changes to Lindsay & Croft. Back in December 2009, when Baker & Taylor bought Blackwell-US and James Bennett, there was a corresponding change in the UK. Blackwell-UK acquired Lindsay & Croft from YBP. Shortly thereafter, L&C's Bicester office was closed, the L&C staff were integrated into Blackwell-UK's Oxford office, and L&C Customer Service responsibility was transitioned to the YBP Customer Service Bibliographers. Since that time, we have continued to send UK shipments on L&C invoices and accept payments at a Bicester payment address.

All of that is about to change. As of June 26, Lindsay & Croft will be known as YBP UK Library Services. From that point onward, shipments will be under the YBP-UK name, and invoices will reflect the new name and payment address. The shipments will be sent from Blackwell-UK's warehouse, but on a YBP-UK invoice and in a YBP box. I've attached a copy of a stuffer that is going out in this week's L&C shipments which has more details about the payment address change.

You'll notice that the payment addresses are now the same for YBP's US and UK operations. Despite that, we ask you to continue to identify YBP as two separate vendors in your local systems. We continue to maintain a distinction between US and UK ordering subaccounts within a library's YBP account structure. Those distinctions affect which warehouse generates a particular invoice and shipment, the native currency of the invoice, and whether the title is billed at a standard discount or with an import service fee. Additionally, the YBP US and YBP UK GST and SAN numbers remain distinct.

YBP continues to maintain a UK presence, via our partnership with Blackwell-UK. In addition, the mechanics of YBP's UK approval plans, notification plans, and standing orders will operate as before. The only differences will be the changes to our UK name and payment address. In the coming weeks and months, you will begin to see the name change reflected in other printed documents, approval profiles, technical specifications, and GOBI. We're also planning some additional communications about this in the next few weeks.

In the meantime, I wanted to go ahead and be sure you had the information ASAP. If you have any questions about these changes, please let me know.

Thanks,
A-M

Ann-Marie Breaux
Vice President, Academic Service Integration
YBP Library Services
Phone/fax: (678) 445-5720 vmail: (800) 258-3774 x3504
e-mail: abreaux@ybp.com

Posted by c-koeh at 11:22 AM | Permalink | Comments (0)

Cecilia has let us know that we need to notify Serials Catalog when we get a report from vendor that a title is "inactive".

In the past, we have left the order open, but extended the claim date for titles that were reported as being "inactive". I would like you to close the order record in these cases using CLS status. Sometimes the vendors keep the order open, sometimes they close, so better to have these closed off. And if the title ever becomes active again and we receive any issues, we can always open up the order again and notify serials cataloging if the record needs to be reopened or notes need to be made on the bib record.

Thanks,
Fariha

[Edited slightly from Fariha's email dated 3/4/10]

Posted by c-koeh at 11:05 AM | Permalink | Comments (0)

Effective today, you will be able to access your problematic claims on Netfiles at:

U:\Divisions\AccServ\TechServ\Procedures\Sections\EPSS

There are four different spreadsheets (O-Type, S-Type, S-TypeOpenOrders, M-Type). In each spreadsheet, you will be able to find a tab with your name at the bottom of the sheet. Every Monday, Kim will collect the problematic claims from her students and will add additional/new problematic claims on each spreadsheet and tab. Kim will send a note to all of you with the link as a reminder.

You can work from these lists and highlight the lines for those items you are able to resolve. Do not delete any of the lines, just highlight them, because that gives a nice visual representation of resolved claims. Once you start working on these regularly, you might be able to suggest some categories of claims that can be handled by students. We can discuss at our monthly meetings.

If you have any questions, please let me or Kim know.

Thanks for your help!

Fariha [via email 11/16/09]

Posted by c-koeh at 4:31 PM | Permalink | Comments (0)

Blackwell's Book Services, BBS and BBSUK, are going through some financial changes, and they are changing their name to Blackwell North America Inc. (new code: BNA) and Blackwell UK Ltd. (new code: BUK).

The new vendor codes, BNA and BUK, have already been created in Aleph, but please note that the active orders still have the old vendor codes, BBS and BBSUK. That is because the changes are effective with their invoices dated October 1, 2009 onwards and the invoices dated September 30, 2009 and earlier should still be processed under the old vendor codes, BBS and BBSUK. Once we are certain we will not receive any more invoices dated before October 1, 2009, we will ask Michael Johnson to run a macro to change the vendor code on the active orders from BBS and BBSUK to BNA and BUK. That will most likely happen around mid-October. Until that time, if you receive any invoices from Blackwell on your shelf, please forward them to Marie Thayer. Bill, I believe you get some Blackwell invoices together with level 2 full-mark items. Marie and Bill, please follow the instructions below to process Blackwell invoices:

* Invoices dated September 30, 2009 and earlier: Process with the old vendor codes, BBS and BBSUK. Do not make any changes on orders.

* Invoices dated October 1, 2009 onwards: First, change the vendor code on orders from BBS to BNA and BBSUK to BUK. Process the invoices under the new codes, BNA and BUK.

Please let me know if you have any questions. I will contact you again once the vendor code on all active orders has been changed to the new ones by macro.

Thanks,

Yumiko

[From email dated 9/22/09]

---------------------------------------------------------------------------------------------------------------------

Update from Yumiko 11/4/09:

The vendor code on all of active orders has now been changed to the new ones, BNA and BUK (formerly BBS and BBSUK).

Posted by c-koeh at 12:37 PM | Permalink | Comments (0)

At the Aug. CCG meeting, the group decided to stop adding cancellation
statements to serial holdings records.

LEO will be removing existing statements, but an exact date for the removal has not been set. Please let processors know that they should not add statements when processing cancellations and that they do not need to remove existing statements.
If you have any questions, feel free to ask.

Thank you,

Cecilia

Posted by at 10:20 AM | Permalink | Comments (0)

We have been informed by the Magrath Library staff that they will no longer circulating unbound journals. This means that effective today (September 28, 2009) the Item Status in the second tab of the Subscription Record will be 02 "Non circulating" instead of 11 "One Day Loan" as it has in the past. When you create new S-type orders for Magrath journals you will need to make sure you use the correct Item Status.

We will be converting the current Subscription records and item records to the correct status. I will send out notification when that is complete so if you do run into any item records or subscription records with the wrong status you can change it.

Note that this only involves Magrath Library, the other St.Paul campus branch libraries (Forestry Library, EFW Library and the Plant Pathology Library) will continue to circulate their unbound issues. Please contact me if you have any questions.

-Chris Koehler

Posted by c-koeh at 5:36 PM | Permalink | Comments (0)

There have been postings on the Serialslist listserv that "Newsweek" (bib: 2710030) will no longer be available through agents effective with the end of the current subscriptions. EbscoNet is listing this as 'Must Order Direct' so it's likely more than a rumor.

I've asked Phuoc to confirm with Ebsco and if so, to set up two new direct orders for Wilson and Magrath to start when the current subscriptions lapse. The Wilson subscription will lapse in March 2010 and the Magrath subscription in January 2010. In order to avoid having the publisher combine the two one year renewals into one two year renewal, I've suggested that one subscription have 'Serials Records' in the first line of the address and the other 'Electronic and Print Serials'. Apparently variations in the first line of the address can help avoid the problem of combining multiple subscriptions.

Ideally the publisher will notify us of this change near the end of our subscriptions and include a bill which we can use to renew the subscriptions. We don't know how the publisher will notify us nor how they'll bill us for our renewal, so please be alert for any correspondence coming from Newsweek. If you have questions about it, the paperwork can go to me.

-Chris

Posted by c-koeh at 10:44 AM | Permalink | Comments (0)

Effective immediately, please place all processed and or marked materials for AHL in the bin located in Serials Records. The bin is located on the floor under shelving unit, immediately to the left as you walk in to the area, behind Yumiko's carrel.

Every Monday morning, Kim or one of her students will carefully check to make sure every item in the bin belongs to AHL before delivering the bin to the Shipping Room. We have had some issues with the AHL materials delivery to that library, so we are hoping this new bin location will help solve the problem.

Thank you all for your help!

[From email sent today by Fariha]

Posted by c-koeh at 1:41 PM | Permalink | Comments (0)